Sponsorship and exhibition opportunities are still available for the NATECLA Annual Conference 2026. Join us!

Sponsors and exhibitors' guide

Information to help our sponsors and exhibitors prepare for our Annual Conference 2026

We are looking forward to seeing our valued sponsors and exhibitors at this year’s Annual Conference. Please find some information here which you may find useful:

Important contact details

You can contact the National Centre team prior to or during the event:

Doeon - 07443 601 298
Laura - 07545 093 137 (during event queries only)
Conference Aston - Our events team contact is Lovejeet Mehra, E:l.mehra@aston.ac.uk / conference_events@aston.ac.uk , Tel: 0121 204 3884

When and Where

Date: Friday 26h to Saturday 27th June 2026
Address: Conference Aston - Conference Centre and Hotel, Aston University, Aston Street, Birmingham B4 7ET
Drivers: head for Car Park 12, postcode B4 7PS (early pre-booking is essential -see details below)

Conference Aston is based within a 10-15 minute walk of Birmingham New Street, Moor Street or Snow Hill train stations and the main Bull Ring shopping centre. It's easily accessible by major bus routes and only a few minutes drive from the M6 / Aston Expressway.

Find more information on our website.

Delegate numbers

We're expecting approx 350 delegates to attend over the course of the weekend. Please bear these numbers in mind when preparing materials for your stand.

Deliveries information

Items for your stand can be sent in advance for arrival between Friday 19th and Thursday 26th June. Please ensure you email the Conference Aston team (copying in info@natecla.org.uk) to inform them of:

Your company name
Number and type of boxes/packages:

It’s imperative that all deliveries should be addressed to the following to avoid them getting lost on the Aston University campus:

Attn of: Conference Aston Events Team

EVENT Ref: NATECLA Annual Conference

Event Date: 27 - 28 June 2025

Conference Aston

Aston Business School Building

Aston University

The Aston Triangle

Birmingham

B4 7ET

If you wish to arrange for a courier to collect items from your stand after the event, Conference Aston are happy to store these in a safe please. Please notify conference_events@aston.ac.uk of any booked collections prior to them taking place.

Car parking

Car parking is available at Conference Aston and must be pre-booked and paid for online, as far in advance as possible.

Further information about car parking can be found on the Conference website.

Programme and documents

To familiarise yourself with the plan for the weekend, take a look at the following:

A programme for the full conference

Arrival for exhibitors

If you are exhibiting at the conference, your stand has been booked for the entire event - from Friday 26th June 10am to Saturday 27th June 5pm.

In order to set up your exhibition stand prior to the arrival of delegates, please arrive at Conference Aston between 10am and 12pm on Friday 26th June. When you arrive, report to the main NATECLA registration desk and somebody will be happy to show you to your stand.

WiFi

The W-Fi code will be made available at points throughout the Conference Aston building during the event.

Unloading large items

If you have large items to unload, you can park for 5 minutes on Aston Street, directly outside the Conference Aston building to do this. See the ‘Aston University pick up’ pin on Google Maps and the map and screenshot ➡️➡️➡️

Parking inspectors are especially vigilent on the Aston University campus, so please ensure you only park here for a maximum of 5 minutes.

If you arrive at the Aston Street drop off point, you can call Irene or Laura (see above) and we will arrange for the restaurant doors at the back of the exhibition area to be opened for you.

Exhibition location and opening times

The exhibition will take place in the Courtyard restaurant, Conference Aston. It will be open as follows:

Friday – From 12:00 to 18:30. Exhibitor’s set up from 10.00am
Saturday – from 8am to 17:00. There is the option to close down your stand from 15:30 on Saturday once the final refreshment break has come to an end.

You will be notified of your stand location on the day.

All materials can be left in situ on Friday night but please be aware that the area will NOT be sealed off as it’s located in the main restaurant for the venue. Security staff will be on site but valuable items will be left at your own risk.

Your stand

Your stand will consist of:

a 1m x 2m table
2 chairs

You will have space behind the stand for a standard pull-up (retractable banner) but NOT a large pop-up display system.

You will need to bring the following items with you:

Table cloth
Extension lead (as we cannot guarantee you’ll be close to a power supply).

Booking your tickets

You are receiving this information pack before you have booked an exhibition stand - possibly as part of a sponsorship package.

This includes lunch on Friday and Saturday but any extras must be booked and paid for.

As an exhibitor, you may also wish to book for:

A exhibitor stand support.
The Friday evening dinner.
Thursday night accommodation with breakfast on Friday
Friday night accommodation with breakfast on Saturday.

These can be booked via our Ticket Tailor event page.

Go to Select tickets
Choose your ticket in the ‘Exhibitor’ section. At this point you can also pay to add full conference access or an additional stand support team member if you haven’t done so already.
Select ‘Next’
Choose the catering and accommodation options you require
Proceed to payment.

A full list of prices with details on how to book are on the conference website.

Hotel accommodation at Conference Aston

You the option to stay overnight on Thursday 25th and/or Friday 26th June at the very comfortable Conference Aston Hotel. Rooms start from only £103, bed and breakfast and can be booked via our TicketTailor site or by emailing info@natecla.org.uk.

Bedroom check-in is from 14:00 on the day of your arrival. Please collect your room key at the NATECLA desk when registering your attendance at the conference.

There is a luggage room situated behind the NATECLA registration desk in the Courtyard Lounge. You can leave your luggage here before registering.

Saturday lunch sitting for exhibitors

Lunch will be provided to all exhibitors on both days. Friday's lunch will be a cold sandwich buffet and Saturday's will be a 2 course self-service hot buffet lunch.

To maximise your opportunity to network with delegates on the Saturday and to manage numbers in the restaurant area, lunch service for exhibitors will take place between 13:15 and 14:00 on this day. If you are exhibiting, please adhere to these timings.

Can you spare a raffle prize for the Ruth Hayman Trust?

As is always the case at our Annual Conference, our nominated charity, The Ruth Hayman Trust, will be running their much loved raffle to raise important funds to provide educational grants to adults who have come to settle in the UK and whose first language is not English.

If you can donate a prize for this raffle - a book, an item of stationery, a voucher or something else - please bring it with you and give it to a member of the Ruth Hayman Trust team. They'll be on their stand in the main exhibition hall.

Social media publicity

We welcome your support in helping us to publicise this

unique and important conference. Use this post

if you want to promote your participation in

National Conference 2024 in your social media.

Please tag @NATECLA in all posts and include #NATECLA2026.

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