Meeting Logistics

Panel Sessions, Paper Sessions, & Plenaries

Auditorium 

We previously asked that the moderator of each auditorium session collect the presentations and send them ahead of time to to sarah.blochelkouby@yu.edu with hx2384@tc.columbia.edu cced so that our technical team could prepare and test them in advance.

However, we understand that this requirement has created some stress for presenters, particularly those who are still making last-minute adjustments to their slides!

We have therefore decided to change this requirement from mandatory to optional. While we still strongly encourage presenters to submit their slides in advance, those who prefer not to do so are welcome to bring their presentations on a USB drive.

However, please keep in mind the following:

• Embedded links and multimedia: Links, videos, and other embedded content may not function properly unless they have been checked and configured by our technical team in advance.

• Tight scheduling: Some sessions are scheduled back-to-back, leaving very little time to upload and test presentations between sessions. This may result in delays to the start of your session.

• Technical difficulties: While we will do our best to ensure that everything runs smoothly, last-minute uploads may lead to unexpected technical issues that could have been prevented through advance testing.

An additional note about the Power Point presenter view feature: Because presentations in the auditorium will be livestreamed via Zoom, presenters may not be able to use PowerPoint's presenter view feature, which allows speakers to see their notes while presenting. We therefore encourage you to prepare accordingly.

Other rooms

Presenters scheduled to present in the other conference rooms (Kovno, Shavl, Chapel, and Discovery) will be responsible for bringing their own laptops to connect to the projectors provided in each room. The venue will provide HDMI cables, as well as USB C adapters for laptops that do not have HDMI ports. Presenters who have their own HDMI cables are welcome to bring them as a backup, but this is not required. 

All the conference rooms will include a podium or a table and a microphone (or multiple microphones, when needed).

Zoom livestreaming

Zoom information for several livestreamed events (i.e., Opening Remarks, Plenaries, and Business Meeting) will be made available ahead of the conference. 

Panels, paper sessions and structured discussions will not be able to accomodate zoom presentations. Participants who are unable to attend in person are asked to pre-record their presentations. Please send your finalized video directly to your session chair or moderator prior to the event. The chair will be responsible for playing your pre-recorded content for the audience during the live session. 

Poster Sessions

All poster presentations will be held in person in the Grand Hall area on the lobby floor and on the mezzanine on the second floor. Given the large number of poster presentations, they have been divided into two sessions. The first session will take place on Wednesday from 5:45–7:15 pm, and the second on Thursday from 5:30–6:30 pm.

Please check the conference program to confirm which session your poster has been assigned to.

Please note that posters have to be printed in 36x48 format, in landscape view.  

This photo provides an example of the easels that will be used to display posters: https://drive.google.com/file/d/1hdVWr5g66D7AZcbCk69YwbVlTYxtSuDI/view?usp=drive_link

Guest Wifi

Complimentary access to the Yeshiva University's museum wireless network will be available at the conference site. Login instructions will be provided with ID badges at the conference venue.

Parking Instructions for those driving to NYC

Street parking in the Union Square area is limited, but it can be found if you know where to look and understand NYC’s alternate-side rules. Free parking typically exists on residential side streets east of Union Square (for example, parts of East 16th–19th Streets, Irving Place, and blocks toward Gramercy), as well as some avenues farther from the commercial core, though spaces fill quickly and turnover is low. Most of these spots are governed by Alternate Side Parking (ASP) regulations, which require cars to be moved during street-cleaning windows, usually 90-minute periods once or twice per week, so it’s essential to check signs carefully. You can always confirm ASP rules and any temporary suspensions using NYC’s official resources: the NYC 311 site or app, the DOT parking regulations map, or by texting or calling 311, all of which provide real-time updates about street-cleaning, holidays, and parking suspensions. While free parking is possible, drivers should expect to circle for a while, read every posted sign, and verify ASP schedules the night before to avoid tickets or tows.  

For those who prefer off-street parking options near the conference venue in the Union Square area, there are several nearby garages to choose from. The iPark – East 14th Garage Corp. at 7 E. 14th Street offers one of the closer options, with a 24-hour/overnight rate of about $50. Just a block away, the GGMC Union Square Garage at 100 E. 15th Street provides another convenient choice, with a 24-hour/overnight rate of roughly $65. A bit farther up Third Avenue, the iPark – 146–154 Third Avenue Parking Corp. Garage at 146–154 3rd Avenue lists a 24-hour/overnight rate of approximately $59. All three garages sit within short walking distance of the venue and provide reliable, covered parking for those who prefer to drive despite the higher Manhattan rates.