NATIONAL AGRI-TRADE AND FOOD SAFETY AUTHORITY
NATIONAL AGRI-TRADE AND FOOD SAFETY AUTHORITY
NAFSA
NAFSA
The Director General is the chief executive of NAFSA appointed under the NAFSA Act, responsible for establishing and leading the Authority while overseeing smooth transition from legacy departments including Department of Plant Protection and Animal Quarantine Department. Reporting to the Board of Governors of NAFSA, the Director General is required to provide strategic direction and effective governance for optimal service delivery as per statutory mandate of NAFSA.
Main Responsibilities
Timely establishment of NAFSA on modern lines with required systems, policies, SOPs, staffing to ensure effective service delivery as per assigned legal mandate under NAFSA Act 2026.
Oversee timely transition of assets, operations and systems from legacy departments including DPP and AQD with minimal risk of business disruption or non-compliances.
Provide strategic leadership and act as the chief executive officer of the Authority.
Serve as ex-officio member and secretary to the Board of Governors while providing support in implementation of Board’s decisions.
Develop and execute NAFSA’s strategic plan and annual work plans.
Performance reporting to the Board and Federal Government, setting-up KPIs and robust performance appraisal mechanism.
Establish an appropriate service structure and lead merit-based recruitment of key leadership and technical staff.
Oversee establishment of various formations of NAFSA with clear responsibilities and development of their operational processes to optimally deliver assigned functions Develop effective coordination and collaboration mechanism between different formations of NAFSA
Ensure capacity building and workforce readiness for operations and support functions
Development of needed corporate culture and mechanisms to attract and retain best in class human resource and ensure their optimal utilization
Approve internal policies, SOPs, delegations and control frameworks consistent with the Act and Board directions.
Promote integrity, transparency and accountable decision-making.
Provide stewardship of the NAFSA Fund and budget processes, ensuring financial sustainability, and effective oversight of the Finance and corporate controls.
Ensure audit and accountability arrangements, including facilitation of internal and external audits including those by the Auditor General of Pakistan, ensure timely corrective actions and closure of observations.
Represent NAFSA in national and international forums; coordinate with federal and provincial governments, regulators, Customs and development partners to advance SPS compliances, food safety and trade facilitation objectives especially enhancing and sustaining Pakistan’s market access for enhanced exports of agri-products.
Lead risk management and emergency response for SPS incidents (outbreaks, contamination, pest incursions), including crisis coordination and stakeholder communication.
Adoption of technology and digitalization to minimize human interface and discretion in day to day operations.
Effective management of various services providers and related service level agreements.
Delegate powers and functions to authorized officers as appropriate and ensure effective oversight of delegated authorities, consistent with the Act and prescribed conditions.
Qualifications & Experience
Education
Master Degree (16 years of education) Management Sciences, Agronomy, Food Safety, Veterinary Sciences, Plant Protection, Public Health, Trade/Economics, or a related field from a reputable institution.
Experience
Minimum 15 years of relevant professional experience with at least 5 years in an executive leadership role in a regulator, autonomous body, large public sector organization or comparable institution.
Proven track record of leading institutional reforms, establishing organizations or large programs, and managing multi-disciplinary teams and geographically distributed operations.
Experience in public finance and governance, including budgeting, fund management, audit oversight and implementation of internal controls.
Demonstrated understanding of SPS systems and international standards (WTO SPS, Codex, WOAH, IPPC) and their application to import/export controls and domestic regulation.
Strong stakeholder engagement and diplomacy skills, including coordination with federal/provincial governments and engagement with private sector and international partners.
Excellent communication and decision-making abilities with high integrity, independence and resilience under pressure.
Experience driving digital transformation, data-driven management and integration with national systems is an advantage.
Reporting to the Deputy Director General- CSW, NAFSA, the Director Human Resource & Administration will provide strategic leadership for NAFSA’s people agenda and corporate administration, ensuring the Authority builds a high-performing workforce and a resilient enabling environment to deliver its science- and risk-based regulatory mandate. The role will translate the approved organogram and implementation roadmap into a phased workforce strategy and capability plan; establish fit-for-purpose governance for HR policies, systems, and performance (HR Manual, performance management, compensation and benefits, HRIS); and embed merit, transparency, and workforce analytics to strengthen recruitment, retention, and organizational effectiveness. In parallel, the role will set service standards and governance for corporate administration—including estate and facilities oversight, asset lifecycle management, and travel/transport and logistics frameworks—to ensure efficient, compliant, and cost-effective support to CSW and field operations. The Director will serve as technical secretariat to the HR Committee/Board on job architecture, job evaluation, market benchmarking, and compensation strategy, and will lead the people and administrative dimensions of the DPP/AQD transition to ensure continuity of services, orderly integration of staff and assets, and timely institutionalization within the prescribed statutory timeline.
Main Responsibilities
Lead development and execution of NAFSA’s People Strategy aligned with the Authority’s mandate and Implementation Roadmap, including an annual HR delivery plan, milestones, and performance reporting.
Provide strategic advisory to the Director General and HR Committee/Board through market intelligence, benchmarking, and evidence-based recommendations on HR policies, compensation, and workforce risks.
Own enterprise workforce planning and resourcing strategy for CSW and field operations, including manpower modelling, scenario planning, and optimal sourcing options to ensure operational readiness.
Establish and continuously refine NAFSA’s job architecture (job descriptions, competency frameworks, grade mapping, decision rights, and KPI linkages) to enable clarity, accountability, and scalable organization design.
Develop, approve-cycle, and institutionalize the HR governance framework (HR Manual, SOPs, service standards) covering recruitment, onboarding, discipline, performance, learning, promotions/career progression, and separation—ensuring compliance with applicable laws and notified rules.
Embed equity, inclusion, and safe workplace standards in policies and practices, including mechanisms to prevent harassment/discrimination and promote a respectful work environment.
Establish a merit-based, transparent and time-bound hiring framework for critical leadership and technical roles, including standardized selection tools, documentation, and governance controls.
Build strategic sourcing channels and partnerships (executive search, universities, professional bodies, talent pools) to ensure access to high-quality candidates for specialized roles.
Establish HR analytics and reporting (recruitment pipeline, time-to-hire, vacancies, turnover, diversity indicators) and provide periodic dashboards to the DG and HR Committee/Board.
Design and implement an organization-wide performance management framework linked to KPIs, capability development, confirmation/promotion decisions, and (where applicable) performance outcomes and rewards.
Develop and implement succession planning and leadership development for critical roles, including talent reviews, pipeline planning, and targeted retention strategies.
Institutionalize onboarding and orientation for new hires and transferred staff to ensure early productivity, role clarity, integrity expectations, and alignment with NAFSA policies and mandate.
Lead implementation of an HRIS/HRM solution covering employee master data, recruitment, leave/attendance, performance, training, and reporting; ensure data quality, confidentiality, access controls, and audit trails.
Strengthen employee relations and conduct discipline through effective grievance redressal, dispute resolution, consistent application of policies, and advisory support to leadership on sensitive matters.
Lead compensation and benefits strategy within approved budgets and policy directions, including periodic review of pay structures, allowances, benefits design, and affordability analysis.
Ensure robust HR operations and records governance—accurate personnel files, service history, and HR inputs for payroll—supported by secure recordkeeping and compliance controls.
Provide strategic oversight and service governance for general administration, including service standards, facilities/estate coordination, workplace services, and vendor-managed support functions.
Establish and enforce an asset lifecycle management framework (asset acquisition coordination, tagging, custody, verification, movement controls, and disposals/condemnation processes) in coordination with Finance/Procurement as applicable.
Set governance and controls for travel, transport, and logistics, including travel policy, authorization controls, fleet/logistics utilization standards, and cost containment measures to support CSW and field operations.
Lead the people and administrative dimensions of the DPP/AQD transition, including staff mapping/placement support, onboarding/orientation, harmonization of administrative processes (as approved), and change management interventions to ensure continuity of services within the statutory timeline.
Education
Master’s degree (16 years of education) in Human Resource Management, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized).
Candidates with Professional HR certification (e.g., SHRM-CP/SHRM-SCP, CIPD, or equivalent) will be preferred.
Strong grounding in Pakistan labor laws, government/autonomous body service rules, disciplinary procedures and HR best practices (DEI, grievance handling, workplace conduct).
Experience
Minimum 12 years of progressive HR experience, including at least 5 years in a senior leadership role (Head of HR/CHRO or equivalent), preferably in a regulator, autonomous body or large organization.
Demonstrated experience in organization design, manpower planning, and talent acquisition for technical/specialized roles through fair and transparent hiring processes.
Hands-on experience implementing performance management frameworks, compensation/benefits review processes, and HR operations (including payroll coordination and employee relations).
Proven capability to lead change management, restructuring or integration/transition of staff and functions, including onboarding and culture-building in a start-up organization.
Reporting to the Deputy Director General (Operations Wing), the Director (International Trade Compliance) leads NAFSA’s International Trade Compliance (ITC) Division, responsible for applying and enforcing notified SPS measures and inspection/quarantine controls for import, export and transit consignments at all points of entry and exit. The role ensures risk-based, consistent and technology-enabled operational implementation across plant, animal and food safety streams; coordinates with Customs and other border agencies, provincial nominated departments and notified laboratories; and provides operational intelligence and feedback to SAPW for continuous improvement of standards, protocols and regulatory instruments.
Main Responsibilities
Lead the ITC Division to ensure effective SPS compliance controls at designated airports, seaports, dry ports and land border crossings, in line with NAFSA’s mandate and notified regulations.
Oversee and guide Deputy Directors for ITC Plant Exports, ITC Plant Imports, ITC
Animals and ITC Food Safety; ensure clear accountability, segregation of duties and consistent decision-making across streams.
Plan and manage deployment of ITC field formations (Assistant Directors,
Inspectors and support staff), including rostering and resource allocation, to maintain operational readiness where required.
Ensure standardized implementation and periodic updating of operational SOPs for documentary checks, inspection, sampling, quarantine, treatment, detention/release, certification and incident management, maintaining controlleddocumentation and audit trails.
Implement risk-based targeting and inspection coverage in coordination with SAPW risk assessment advice; ensure appropriate separation between risk assessment (SAPW) and operational risk management decisions (OW).
Oversee import controls to verify compliance of goods with notified SPS conditions including verification of accompanying certificates, physical inspection, sampling and referral to quarantine/holding facilities as required.
Oversee export compliance and certification processes (phytosanitary and veterinary, as applicable), including pre-export verification, treatment verification, management of interceptions and support to importing-country audits/verification missions.
Coordinate sample management and laboratory interface, including chain-ofcustody, timely transmission of samples, monitoring of laboratory turnaround times and follow-up on non-compliance results.
Coordinate day-to-day operations and issue resolution with Customs, port/airport authorities, border agencies, provincial nominated departments and (where engaged) third-party conformance assessment bodies to facilitate legitimate trade while safeguarding SPS outcomes.
Maintain operational dashboards and periodic performance reporting (e.g., clearance/turnaround time, inspection coverage, non-compliance rates, detentions/seizures, rejections and stakeholder complaints) for DDG OW/DG review.
Lead preparedness and incident response at borders (outbreaks, pest incursions, contamination events), and strengthen integrity, compliance and service quality by enforcing ethical conduct, managing conflict-of-interest risks, responding to complaints, and coordinating with Legal, Internal Audit and Secretariat on sensitive cases and enforcement actions as required.
Education
Master’s degree (sixteen years education) in Veterinary Sciences, Plant
Protection/Plant Quarantine, Food Safety/Food Science, Agriculture, Public
Administration, Management or a related discipline from an HEC-recognized institution.
Knowledge of SPS measures and international standards relevant to border controls and certification (Codex, WOAH, IPPC, WTO SPS) is required.
Experience
Minimum 12 years of relevant experience in regulatory operations, border/port operations, inspection and quarantine services, certification systems, or comparable operational environments, including at least 5 years in a supervisory/management role.
Demonstrated experience in developing and implementing SOPs and operational controls, managing geographically distributed teams and delivering measurable service outcomes.
Experience coordinating multi-agency operations (e.g., with Customs, port/airport authorities, provincial departments) and handling sensitive trade facilitation and compliance matters.
Strong skills in operational analytics, performance reporting and process improvement; experience in digital systems roll-out (e-certification, workflow systems) is an advantage.
High integrity, resilience under pressure and ability to manage operational risks, incidents and stakeholder expectations.
Reporting to the Deputy Director General (Scientific Advisory & Policy Wing), the Director provides senior managerial and coordination support to the Wing to oversee all matters related to risk assessment domain.
Main Responsibilities
Lead the development and evaluation of science based risk assessments and mitigation strategies for foods safety, animal health, plant protection and pesticides.
Provide support in the strategic direction on risk identification, analysis and control.
Lead and manage the national program for scientific risk assessment related to plant health, including pest risk analysis (PRA), biosecurity threats, and phytosanitary import/export systems.
Oversee coordination on risk assessment of foods safety, animal health, plant protection and pesticides related matters at international, national and provincial level.
Support coordination with provincial nominated departments, academia and development partners on studies, sampling, surveillance design, and technical cooperation as assigned by the DDG SAPW.
Developing crisis/emergency risk management plans for government and industry
Provide science based inputs for development of regulations to manage risks related to food safety, plants and animal health.
Horizon scanning and foresight analysis to identify emerging practices and technologies and evolving international trends related to risk assessment.
Coordinate capacity-building initiatives for risk assessment in NAFSA including development of technical modules, guidance notes and induction materials.
Provide Secretariat functions to the Scientific Committee/technical committees/working groups as assigned for risks related domains (including agenda/paper preparation, minutes, action tracking).
Support the DDG SAPW in translating Wing priorities into annual work plans, project portfolios, timelines and KPIs; monitor delivery and prepare performance dashboards and management reports.
Ensure performance of functions by sub-ordinates as per their respective job descriptions.
Perform any other functions assigned by the DDG SAPW / DG to support NAFSA’s SPS and food safety mandate.
Perform any other responsibilities assigned by the reporting officer in support of NAFSA’s mandate.
Education
Minimum sixteen years of education (Master’s degree) (M.Phil/PhD preferred) in
Food Safety/Food Science, Veterinary Sciences, Plant Health/Plant Protection,
Agriculture Entomology, Plant Pathology, Weeds Science, Public Health,
Epidemiology, Microbiology, Biotechnology, Biotechnology, Toxicology, Agriculture, or a related discipline from an HEC-recognized institution.
Research publications in HEC recognized journals
Demonstrated understanding of SPS systems and international standards (WTO SPS,
Codex, WOAH, IPPC) and their application to national regulation and trade facilitation.
Experience
Minimum 12 years of relevant experience in scientific/regulatory policy, SPS systems, standards development, risk assessment, or related work, including at least 5 years in a managerial/coordination role.
Experience coordinating multi-disciplinary technical work streams and producing high-quality technical documentation (e.g., risk assessments, standards, regulatory drafts) under defined governance processes.
Strong analytical and drafting skills; ability to translate scientific and regulatory concepts into implementable guidance for operational teams.
Experience working with public sector governance processes, stakeholder consultation and committee secretariat support is an advantage.
High integrity and professionalism with ability to manage confidential information, conflict-of-interest safeguards and evidence-based decision support.
Proven performance in developing and implementing risk assessment frameworks.
Excellent knowledge of international phytosanitary standards (ISPMs), IPPC frameworks, and the SPS Agreement.
Reporting to the DDG CSW, Director Finance & Procurement leads the establishment and operation of a transparent, efficient and compliant procurement and contract management function for NAFSA. The role ensures that procurement planning, tendering, evaluation support, contract award, and contract administration are conducted in accordance with applicable public procurement rules, NAFSA policies and integrity standards. The position also supports value-for-money outcomes through category planning, vendor management, timely procurements for critical regulatory operations, and strong record-keeping to support audits and governance oversight.
Main Responsibilities:
Establish and manage the procurement and contract management function for NAFSA, including SOPs, templates, checklists and controls aligned with applicable procurement rules and Board-approved policies.
Prepare annual/quarterly procurement plans aligned with approved budgets and work plans; monitor execution, lead times and risks, and propose corrective measures to meet operational timelines.
Lead end-to-end procurement processes: review requisitions, support specification/ToR development, determine procurement method, prepare bidding documents, publish solicitations, and coordinate bid receipt and opening.
Coordinate and support evaluation committees (technical and financial evaluations); ensure process transparency, documentation completeness, conflict-of-interest controls and approvals as per delegations.
Manage contract award and administration, including issuance of purchase orders/contracts, performance securities, deliverables tracking, amendments/variations, and contract close-out in coordination with Finance and Legal.
Develop and maintain a supplier database, panels/framework arrangements (where approved), and vendor performance evaluation mechanisms; manage vendor communications and dispute resolution with Legal support.
Ensure compliance with procurement record-keeping requirements (tender files, evaluation reports, approvals and contract documents) and maintain audit-ready procurement registers and dashboards.
Support procurement reporting to management/Board committees as required, including procurement KPIs (cycle time, compliance, competition levels, savings/value-for-money indicators) and exception reporting.
Implement and promote digital procurement workflows and e-procurement tools (as adopted by NAFSA), ensuring secure approvals, audit trails and integration with finance/ERP systems.
Support disposal of obsolete/unserviceable assets in coordination with Admin and
Finance through transparent disposal/auction processes as per rules and approved procedures.
Identify procurement and contract risks; recommend mitigation controls and contribute to ERM and internal control strengthening, including responses to audit observations and corrective action tracking.
Lead and develop procurement staff; conduct trainings on procurement rules, ethics, evaluation processes and contract management to strengthen institutional capacity.
Education
Master’s degree (16 years of education) in Business Administration, Finance, Supply Chain/Procurement, Engineering, Law or a related discipline from a recognized university (Bachelor’s degree with strong relevant experience may be considered).
Professional procurement/contract management certification (e.g., CIPS, CPP, CPSM or equivalent) is an advantage.
Experience
Minimum 12 years of relevant procurement and contract management experience, including at least 5 years in a supervisory/managerial role; experience with public sector/autonomous bodies or donor-funded procurement is preferred.
Demonstrated hands-on experience conducting competitive procurements (goods, works and services) under applicable public procurement rules, including preparation of bidding documents and evaluation support.
Experience in contract administration and vendor performance management, including handling variations, deliverables tracking and coordination of payments with Finance.
Strong understanding of integrity safeguards (conflict of interest, confidentiality, transparency) and ability to ensure robust documentation for audit and governance
review.
Experience implementing digital procurement tools/e-procurement workflows and using data for procurement dashboards and performance reporting.
Strong negotiation, analytical and communication skills; ability to advise technical teams on procurement strategies and ensure value-for-money outcomes.
High integrity, impartiality and resilience; ability to handle tight timelines, multiple procurements and sensitive stakeholder environments.
Reporting to the Deputy Director General, the Director Legal provides legal leadership to NAFSA and ensures the Authority’s actions are legally sound, proportionate and defensible. The role advises on interpretation and implementation of the NAFSA Act, rules, regulations and SPS measures; supports enforcement processes; manages litigation and legal risk; and reviews contracts, procurement documents and institutional policies. The position also supports internal governance arrangements and capacity building for authorized officers on legal procedures and evidence management.
Main Responsibilities:
Provide legal advice on interpretation and implementation of the NAFSA Act, rules, regulations and prescribed SPS measures, including guidance to operational and scientific functions.
Draft, review and vet legal instruments and documents, including rules/regulations/notifications, SOPs, contracts, MoUs, procurement documents and
service agreements.
Support enforcement actions by advising on due process, evidence requirements, seizures/detentions, penalties, forfeiture, product recalls and corrective measures under applicable laws.
Design and support adjudication and appeal mechanisms, including templates, orders, timelines and standard operating procedures for authorized officers and adjudicators.
Manage and coordinate litigation involving NAFSA; liaise with the Attorney General’s Office, Ministry of Law, provincial law departments and external counsel as required.
Provide legal input on complaint handling and dispute resolution mechanisms, including legal aspects of complaint resolution committees and grievance processes.
Advise on regulatory compliance and legal risk management; maintain a legal risk register and provide periodic updates to the Director General on high-risk matters.
Review and advise on HR-related legal matters (service rules, disciplinary
proceedings, employment contracts) to ensure fair and consistent treatment and legal defensibility.
Support international cooperation and trade matters by reviewing legal aspects of
SPS notifications, equivalence arrangements, mutual recognition and related agreements.
Maintain a legal repository of laws, rules, precedents and legal opinions; strengthen document management and version control for regulatory instruments.
Provide training and capacity building for officers on legal procedures, drafting, evidence handling and court processes to improve enforcement quality.
Perform any other legal responsibilities assigned by the Director General or Board/committees.
Interact on behalf of the Authority with relevant Federal and Provincial government authorities as and when required with regard to corporate/ contractual/ commercial/ legal matters of the Authority;
Provide support in preparation and vetting of Service Level Agreements with various public and private sector stakeholders;
Review and legal endorsement and legal vetting of Bidding Documents, contracts/agreements for inviting Bids for procurement as per Public Procurement Rules, 2004, Notification of successful bidder and assistance in grievances redressal or any other matter incidental thereto;
Provide legal assistance to vet contracts and handle disputes in contract agreement whether at national or international level
Education:
LLB (Minimum) / LLM preferred from a recognized university; enrollment as an Advocate of the High Court is preferred.
Demonstrated experience drafting or reviewing legislation, rules/regulations, notifications, contracts and procurement documents.
Experience:
Minimum 12 years of relevant legal experience, including regulatory/administrative law, commercial/contracts, and litigation, with at least 5 years in a leadership role.
Strong knowledge of Pakistan administrative and criminal justice processe (evidence, procedures), and experience coordinating court matters and legal
representation
Experience advising on enforcement, adjudication and compliance functions in a regulator, autonomous body or public sector organization is strongly preferred.
Understanding of SPS regulatory context and international trade law principles (WTO SPS, Codex/WOAH/IPPC frameworks) is an advantage.
Excellent legal writing, analytical and communication skills, with the ability to advise senior leadership and prepare Board/committee briefs.
High integrity, confidentiality and sound judgment; strong stakeholder management and negotiation skills.
The Director NAFSA Secretariat (Company Secretary) provides end-to-end secretarial, governance and compliance support to the Board of Governors (BoG) and its committees, enabling effective oversight, timely decision-making and documentation integrity. The role supports the Director General in his statutory capacity as Secretary to the BoG by coordinating Board and committee meetings, managing Board papers and records, tracking implementation of decisions, and maintaining statutory registers and compliance calendars under the NAFSA Act, 2026 and notified rules/regulations. The position also establishes secure digital and physical record management for governance documentation, ensuring confidentiality, transparency and auditability.
Responsibilities:
Act as the professional secretariat for the BoG and its committees (including HR, Finance & Audit, Planning & Development and statutory committees), ensuring smooth governance operations and timely convening of meetings.
Develop and manage an annual Board/committee meeting calendar; coordinate agendas, meeting logistics, circulation of notices and papers, and ensure quorum and procedural compliance.
Coordinate preparation of Board papers by liaising with NAFSA wings and functions; ensure completeness, quality, and appropriate legal/financial vetting before submission.
Record accurate minutes and resolutions; maintain a decision register and secure repository of approved papers, minutes and resolutions with version control and access management.
Maintain statutory registers and governance documentation, including Board/committee composition, terms of appointment, declarations of interest, attendance, and approvals as required under the Act and governance guidelines.
Track implementation of BoG and committee decisions across NAFSA; maintain action logs, follow-up mechanisms and periodic compliance/progress reports for Chairpersons, the BoG and the Director General.
Draft and manage official correspondence of the BoG/committees (letters, notes, notifications and directives), handles the BoG/logistics (Agenda, Minutes, Quorum) in coordination with the Director General and relevant ministries/departments, ensuring timely dispatch and record retention.
Coordinate induction and orientation of Board and committee members; prepare briefing packs on mandate, governance framework, ethics/conflict-of-interest, key risks and performance dashboards.
Support development and administration of governance policies and procedures (Board charters, committee ToRs, operational guidelines, document templates and confidentiality protocols) and ensure periodic updates.
Facilitate governance reporting requirements, including inputs to annual reports, statutory reporting to Federal Government, and coordination of meeting fee/expense processing in collaboration with Finance (as per approved policies).
Establish and administer secure digital workflows (board portal/e-meetings, document management, e-signature and action tracking) in coordination with ICT to improve governance efficiency and audit trails.
Lead, supervise and develop Secretariat staff (board affairs, committee coordination and compliance officers); set work priorities, ensure service standards and maintain strict confidentiality.
Education:
Master’s degree (16 years of education) in Public Administration, Management Sciences/Business Administration, Law, Corporate Governance or a related discipline from a recognized university; LLB/LLM is preferred for governance/legal drafting heavy environments.
Professional qualification/certification in corporate governance or company secretarial practice (e.g., ICSA/CG qualifications or equivalent) is an advantage.
Experience:
Minimum 12 years of relevant experience in board/committee secretariat, company secretarial or governance roles; experience in an autonomous body, regulator, SOE, or large public/private organization is preferred.
Demonstrated experience preparing Board agendas, papers, minutes and resolutions, and managing end-to-end meeting processes with senior stakeholders.
Strong understanding of governance best practices, statutory compliance tracking, and record retention requirements; ability to design governance SOPs and templates.
Experience coordinating multi-stakeholder decision implementation (action tracking, follow-ups, escalation and progress reporting).
High level of integrity, discretion and ability to handle confidential and sensitive information; sound judgment in governance matters.
Strong drafting, communication and stakeholder management skills, including engagement with ministries, regulators and public sector entities.
Proficiency in digital document management/board portals and MS Office; ability to implement secure, auditable governance workflows.
Reporting to the Director General, the Deputy Director General (Corporate Services Wing) leads the CSW and ensures that NAFSA has the governance, systems, resources and support services required for effective delivery of its mandate. The role oversees finance and accounts, HR and administration, procurement and contract management, legal support, ICT and facilities, and builds robust internal controls, records management and service standards. The position supports the Director General and Board/committees through timely corporate reporting, policy development and institutional set-up during the transition and early operations phase.
Main Responsibilities
Lead and coordinate CSW Wing functions to ensure institutional readiness, efficient support services and strong governance across NAFSA.
Oversee Finance and Accounts (through the Director Finance) including budget formulation, fund management arrangements, financial reporting, and compliance with applicable public finance rules.
Oversee Human Resources and Administration (through the Director Human Resource) including staffing plans, HR policies, HRIS implementation, and workforce analytics for management decision-making.
Establish and update policies, SOPs and manuals for finance, procurement, HR, administration, travel, asset management, and records management.
Coordinate annual budgeting and corporate planning cycles; consolidate corporate inputs for Board approvals and Federal Government submissions as required.
Ensure procurement planning, tendering and contract management are conducted transparently and in compliance with applicable PPRA procurement rules; strengthen vendor performance management.
Implement internal control frameworks for financial and administrative processes, including segregation of duties, delegations, and approvals.
Support stewardship of the NAFSA Fund and management of grants, contributions, assets and contractual obligations; ensure timely audits and management responses to audit findings, maintaining compliance registers.
Lead development of performance dashboards and KPIs (finance, HR, procurement, IT, admin) and ensure routine reporting to the Director General and relevant committees.
Oversee ICT strategy and service delivery: enterprise systems, data governance, cyber security controls, and integration with other national platforms.
Manage facilities, logistics, security, fleet and asset management for CSW and field operations; ensure safe, functional and cost-effective workplace services.
Support the Director General in establishing committee structures (Finance/audit, and procurement) and ensuring timely follow-up on decisions and action points.
Coordinate corporate aspects of DPP/AQD transition, including asset and records transfer, staff onboarding support, and harmonization of administrative processes.
Perform any other corporate affairs responsibilities assigned by the Director General or Board/committees.
Education
Master’s degree (16 years of education) in Finance, Business/Public Administration, Management, Economics, or a related discipline (HEC-recognized).
Professional qualification in finance/accounting (CA/ACCA/CMA/CPA) or equivalent is preferred; certifications in procurement/contract management or IT governance are an advantage.
Apt knowledge and grip on law, rules and regulations
Experience
Minimum15 years of progressively responsible experience in corporate services (finance, HR, procurement, administration), including at least 5 years in a senior leadership role.
Proven experience establishing institutional policies, systems and processes for a new organization or major reform/transition program.
Strong understanding of public finance, budgeting, government audit requirements and applicable procurement frameworks and internal controls.
Experience managing multi-disciplinary teams and delivering corporate services to geographically distributed operations.
Responsibilities:
Oversee end-to-end employee lifecycle administration including employee master data management, service history documentation, leave and attendance governance, contract management, payroll inputs (as applicable), and separation workflows.
Ensure personnel files are secure, accurate, retrievable, and audit-compliant with proper documentation controls, version integrity, and record retention discipline.
Implement defined HR service delivery standards with clear turnaround benchmarks and structured escalation protocols across HQ and field formations.
Lead administration of the organization-wide performance management framework including goal-setting cycles, mid-year reviews, annual appraisals, calibration coordination (where applicable), and performance improvement plan (PIP) governance.
Monitor performance cycle completion compliance across departments and escalate governance or non-compliance risks to the Director.
Ensure confirmation and promotion decisions are supported by documented performance records and aligned with approved policies and delegated authority controls.
Prepare consolidated performance analytics, rating distribution summaries, confirmation status reports, and performance risk indicators for leadership review.
Ensure consistent implementation of approved HR policies and SOPs across NAFSA and provide structured advisory support to line managers on policy interpretation and conduct matters.
Coordinate disciplinary proceedings ensuring due process, documentation completeness, confidentiality safeguards, and coordination with Legal where required.
Oversee grievance handling processes ensuring neutrality, fairness, documentation integrity, and timely resolution.
Administer HRIS ensuring data accuracy, confidentiality safeguards, role-based access controls, system integrity, and periodic validation checks.
Generate periodic HR dashboards and KPIs including attrition trends, attendance patterns, confirmation status, performance cycle progress, and employee relations metrics.
Ensure HR documentation and reporting are audit-ready and compliant with regulatory and governance oversight requirements.
Identify HR operational risks including documentation gaps, policy non-compliance, process delays, and data integrity issues, and implement structured corrective controls.
Lead continuous improvement initiatives to streamline HR workflows, strengthen internal controls, and enhance employee service delivery efficiency.
Support HR digitalization initiatives and process automation efforts in coordination with ICT.
Perform any other duties assigned by the Director Human Resource & Administration.
Education:
Master’s degree in HRM, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized).
Candidates with Professional HR certification (SHRM-CP/CIPD) will be preferred
Experience:
Minimum 8 years of relevant HR operations / shared services experience, including at least 4 years in a supervisory/managerial capacity.
Demonstrated experience managing employee lifecycle administration (HR records, leave/attendance governance, contract administration, payroll coordination inputs where applicable, separations), performance management cycles, and employee relations / discipline processes with strong documentation discipline.
Hands-on experience managing HRIS/HR data governance, reporting dashboards, and audit-ready recordkeeping.
Exposure to regulatory, autonomous body, SOE, or public-sector governance frameworks and compliance-driven environments will be preferred.
Lead NAFSA’s annual budget formulation cycle including preparation of budget ceilings/assumptions, consolidation of Wing/Directorate submissions, quality assurance of justifications, and timely submission in line with applicable government/authority requirements and timelines.
Develop and issue budget guidelines, templates, chart-of-accounts mapping (as applicable), and calendar milestones; coordinate with Wings/Directorates to ensure completeness, consistency, and alignment with the approved organogram and implementation roadmap.
Facilitate budget review meetings with Wings/Directorates to challenge assumptions, validate headcount and procurement plans, identify duplication, and ensure prioritization within available resource envelopes.
Support medium-term planning and resource forecasting (e.g., 3–5 year outlook) including scenario analysis for phased staffing, infrastructure expansion, and operational readiness of field formations to inform strategic decisions.
Monitor budget utilization and variances on a periodic basis; prepare management dashboards and variance analysis highlighting drivers, emerging risks, and recommended corrective actions.
Coordinate internal budget controls including re-appropriations, virements, supplementary requests, and internal adjustments, ensuring proper approvals, documentation, and compliance with applicable financial rules and delegated authorities.
Support development of cost recovery and fee-related planning inputs (estimates, sensitivities, revenue assumptions) in coordination with Revenue & Fees and relevant technical Wings to strengthen financial sustainability planning.
Maintain complete budget documentation and audit trails including approvals, working papers, assumptions, and supporting evidence for internal/external audit requirements.
Collaborate with Procurement and HR/Administration teams to ensure budget alignment with procurement plans, contract commitments, headcount plans, and asset/estate requirements.
Prepare budget briefs and presentations for senior leadership and governance forums as required (e.g., DG, Finance Committee/Board), including key trade-offs and affordability considerations.
Perform any other duties assigned by the Director (Finance & Procurement) consistent with NAFSA’s mandate.
Master’s / bachelor’s (Minimum sixteen years) in Finance, Accounting, Economics, Public Finance, or related discipline; professional qualification (CA/ACCA/CMA) preferred.
Minimum 8 years overall experience with at least 5 years relevant experience in budgeting, planning, or public sector financial management.
Strong analytical skills and proficiency in spreadsheets/financial modelling.
Knowledge of government budgeting processes and compliance requirements (preferred).
Strong communication and stakeholder coordination skills.
Manage plant export compliance operations, ensuring consignments meet importing-country phytosanitary requirements prior to certification.
Supervise export inspection, sampling, and verification processes, including compliance with export SOPs and importing-country protocols.
Coordinate with exporters, treatment providers, and relevant stakeholders to ensure compliances with related SPS and adherence with respective market access requirements
Ensure implementation and verification of required phytosanitary treatments and approved measures for exports.
Maintain export compliance records including certifications, rejections, interceptions, suspensions, and reinstatements.
Coordinate with IPPC Contact Point/MAIC on export compliance issues, including responses to interceptions and verification requests from importing countries.
Support verification missions and audits conducted by importing countries and prepare evidence and reports.
Prepare periodic export compliance and performance reports for management review.
Perform any other responsibilities assigned by the reporting officer in support of NAFSA’s mandate.
M.Sc. (Hons.) / MPhil (minimum eighteen years of education) in Agriculture with specialisation in Entomology, Plant Protection, Plant Pathology, Weed Science or related field.
Minimum 8 years of relevant experience in plant quarantine, phytosanitary certification, export compliance, or SPS operations.
Strong knowledge of phytosanitary certification requirements, ISPMs, and importing-country compliance frameworks.
Experience coordinating with exporters and border agencies and handling non-compliance cases.
Strong documentation and reporting skills.
Responsibilities:
Lead and manage NAFSA’s risk assessment function for plant health on scientific grounds.
Conduct Pest Risk Analyses (PRA) and plant health risk assessments using approved methodologies and international best practice.
Establish and maintain PRA frameworks and technical guidance for assessment of commodities, pathways, origins, and regulated pests.
Undertake technical evaluation of commodities and pathways to identify pest risks and potential biosecurity threats.
Ensure that all risks impacting Pakistan’s market access for plants and plants based products exports are timely identified and tracked.
Ensure that all risks impacting plant health and quarantine in imports and inter provincial trade are timely identified and tracked.
Identify scientifically justified phytosanitary risk mitigation options, treatment measures, and systems approaches to manage identified risks.
Provide technical inputs for restrictions, prohibitions, emergency measures, and other plant health SPS decisions and regulations.
Liaise with provincial agriculture/plant protection departments and laboratories to collect surveillance data and evidence required for PRA.
Support recommendations for establishment/maintenance of pest-free areas, pest free zones, and areas of pest prevalence, including surveillance requirements.
Draft technical opinions, briefs, and risk communication summaries for NAFSA leadership and the Scientific Committee.
Contribute to crisis preparedness by supporting plant health components of national SPS crisis management planning.
Oversee the development and periodic updating of scientific risk assessment frameworks, methodologies, and guidance including PRA for plant health.
Ensure risk assessments support evidence-based SPS measures and regulatory decision-making, consistent with international standards and Pakistan’s obligations (e.g., WTO-SPS, IPPC, ISPM where applicable).
Provide technical direction to the Operations Wing (OW) on translating risk assessment outputs into practical inspection, quarantine, surveillance, and certification protocols.
Liaise with provincial departments, notified laboratories, academia, research organizations, and international counterparts to obtain data and scientific evidence for assessments.
Support horizon scanning for emerging plant health threats and prepare rapid risk notes for management decision-making.
Oversee development of system for data based analytics and risk assessments.
Develop division work plans, allocate resources, mentor teams, and set KPIs to improve timeliness, quality, and uptake of risk assessments.
Champion transparency, traceability, and auditability of risk assessment processes and ensure integrity of datasets and analytical outputs.
Ensure performance of functions by sub-ordinates as per their respective job descriptions.
Perform any other responsibilities assigned by the reporting officer in support of NAFSA’s mandate.
Education:
Minimum Sixteen years of education (Master’s degree)(PhD preferred ) in Agriculture with specialization in Entomology, Plant Protection, Plant Pathology or a closely related field.
Experience:
Minimum 8 years of relevant experience in plant health risk analysis, quarantine/biosecurity, plant protection, or SPS-related work.
Working knowledge of IPPC and International Standards for Phytosanitary Measures (ISPMs) and risk analysis approaches used by NPPOs. Strong analytical, report-writing, and technical drafting skills.
Ability to coordinate with provincial departments and technical institutions.
Research publications in HEC-recognised journals (preferred).
Experience of working in plant based risk assessment jobs and projects (preferred).
Lead NAFSA’s asset lifecycle management including acquisition coordination, asset tagging, custody controls, movement tracking, periodic verification, maintenance planning, and disposal/condemnation processes in coordination with Finance & Procurement.
Maintain centralized asset registers ensuring reconciliation with financial records and full compliance with audit and governance requirements.
Conduct periodic physical asset verification exercises and ensure timely investigation and resolution of discrepancies with complete documentation.
Oversee facilities and estate management for headquarters and field formations including maintenance, utilities, workspace planning, infrastructure readiness, and vendor-managed service oversight (security, janitorial, maintenance services).
Establish and enforce administrative service standards, SOPs, documentation controls, and turnaround benchmarks across general administration functions.
Supervise general office administration including coordination of support staff, workplace services, office supplies governance, and routine facilities operations.
Lead fleet and transport management including vehicle allocation controls, trip authorization protocols, utilization monitoring, fuel oversight, maintenance scheduling, logbook management, insurance coordination, and accident reporting compliance.
Maintain fleet cost analytics (fuel consumption, repairs, maintenance, utilization ratios) and recommend operational efficiency improvements and cost control measures.
Oversee travel and logistics governance including authorization controls, documentation discipline, coordination support for official visits, inspections, trainings, and operational deployments.
Monitor vendor performance across administration, facilities, and fleet services ensuring compliance with contract terms, service-level standards, and cost discipline.
Identify administrative and asset-related risks (asset loss, fleet misuse, vendor underperformance, documentation gaps) and implement structured preventive and corrective controls.
Prepare periodic dashboards and reports covering asset status, verification outcomes, fleet utilization, vendor performance, and administrative service metrics for management review.
Ensure audit readiness of all asset, fleet, and administrative records and support internal/external audit processes.
Perform any other duties assigned by the Director HR & Administration.
Bachelor’s / Master’s degree (Minimum 16 years education) in Business Administration, Public Administration, Engineering, Supply Chain, or a related discipline (HEC-recognized).
Minimum 8 years of overall professional experience, with at least 5 years of relevant experience in asset & facilities management, general administration, fleet/logistics, or support services governance.
Demonstrated experience in documentation control, vendor/service management, and compliance/audit readiness in a governance-driven environment.
Knowledge of public sector asset management practices, internal controls, and audit requirements will be preferred.
Lead NAFSA’s media management and public relations operations, ensuring consistent messaging, timely responses to media queries, and alignment with the Authority’s mandate, approved positions, and communication protocols.
Develop and execute media engagement strategies, press plans, and crisis communication support in coordination with the Director Communications, leadership, and technical Wings (SAPW/OW), including risk communication requirements where applicable.
Oversee drafting, review coordination, and dissemination of press releases, media statements, advisories, official announcements, and spokesperson briefs, ensuring accuracy, clarity, and approved messaging.
Manage and strengthen relationships with print, electronic, and digital media outlets; plan and coordinate press briefings, interviews, and media engagements, including logistics and documentation.
Coordinate spokesperson support, including talking points, Q&As, key messages, and interview preparation packs for senior leadership and designated representatives.
Monitor media coverage and public sentiment related to NAFSA’s mandate; prepare periodic media monitoring reports, issue briefs, and trend analysis with recommended response actions for management.
Establish and enforce communication approval workflows, escalation protocols, and content clearance requirements (including confidentiality safeguards) prior to public release.
Coordinate rapid-response handling of misinformation, reputational risks, and sensitive issues through documented decision trails and escalation to the Director as required.
Manage vendor/agency coordination for media monitoring, creative production, and PR support (where outsourced), including SLA tracking, deliverable quality checks, and performance reporting.
Supervise assigned communications staff, maintain workplans and trackers, and ensure timely delivery of media outputs and documentation.
Perform any other duties assigned by the Director Communications consistent with NAFSA’s mandate.
Master’s / bachelor’s (Minimum sixteen years) in Mass Communication, Journalism, Public Relations, Marketing, or related discipline.
Minimum 8 years of overall experience and 8 years relevant experience in media management, public sector communications, or PR roles.
Strong writing and editing skills and ability to handle sensitive communications.
Experience in crisis communications and media liaison (preferred).
Support end-to-end employee lifecycle administration including maintenance of employee master data, service records, leave and attendance monitoring, contract documentation, payroll inputs (as applicable), and separation processes.
Ensure personnel files and HR documentation are complete, accurate, and maintained in structured physical and digital repositories with proper version control and confidentiality safeguards.
Coordinate HR service delivery processes and monitor adherence to defined turnaround timelines; escalate delays or non-compliance issues to the Deputy Director.
Administer performance management processes including tracking goal-setting, mid-year reviews, annual appraisals, calibration documentation, and performance improvement plans (PIPs).
Monitor completion compliance of performance cycles and prepare status reports for review by senior HR leadership.
Support confirmation and promotion workflows by ensuring documentation completeness and alignment with performance records and approval protocols.
Assist in implementation of HR policies and SOPs and provide guidance to line managers on routine HR operational queries.
Coordinate disciplinary and grievance documentation, ensuring due process, confidentiality, and proper record maintenance under supervision.
Administer HRIS data entry, validation, and periodic reconciliation to ensure data accuracy, access control compliance, and system integrity.
Prepare periodic HR dashboards and reports including attendance trends, attrition summaries, confirmation status, and performance cycle tracking.
Support internal and external audit requirements by ensuring timely retrieval of HR records and accurate reporting.
Assist in identifying operational process improvement opportunities and support implementation of HR workflow enhancements.
Support HR digitalization initiatives and system enhancements in coordination with ICT as assigned.
Perform any other duties assigned by the Deputy Director or Director HR & Administration
Bachelor’s/Master’s degree in HRM, Business/Public Administration, Management Sciences, or related discipline (HEC-recognized).
Professional HR certification (e.g., SHRM-CP/CIPD) will be considered an advantage.
Overall experience of 4 years with minimum 4 years of relevant HR operations experience.
Demonstrated experience in employee lifecycle administration, performance management coordination, HR documentation discipline, and HRIS data handling.
Experience in a regulatory, autonomous body, SOE, or governance-driven environment will be preferred.
Support end-to-end procurement processes (annual procurement planning, requisition validation, solicitation, bid/quote receipt, evaluation coordination, award processing, and contracting) in accordance with applicable procurement rules, delegated authorities, and NAFSA SOPs.
Prepare and maintain procurement plans and trackers, including timelines, sourcing approach (RFQ/RFP/competitive bidding), estimated costs, and linkage with approved budgets and user department requirements.
Draft and process procurement documentation including bidding documents, RFQs/RFPs, terms of reference/specifications templates, bid opening documentation, comparative statements, evaluation reports, and award recommendation notes for approvals.
Ensure procurement activities are transparent, time-bound, and fully documented with complete audit trails (approvals, communications, bids/quotations, evaluation sheets, minutes, conflict-of-interest declarations where applicable).
Coordinate with user departments to finalize technical specifications/SOWs, evaluation criteria, delivery timelines, and acceptance requirements; ensure clarifications are documented and shared consistently with bidders.
Support contract administration and vendor onboarding including issuance of POs/contracts, delivery/installation coordination, inspection/acceptance documentation, and handover/close-out records.
Maintain procurement records and vendor files (performance history, compliance documents, dispute/penalty records where applicable) and support vendor performance monitoring against contractual deliverables and SLAs.
Support procurement reporting and analytics including cycle times, savings/valuefor-money indicators, pending procurements, contract status, and compliance reporting for management review and audit requirements.
Coordinate resolution of procurement-related issues (delays, non-compliance, quality concerns) through documented correspondence and escalation to the relevant approving authorities.
Bachelor’s (Minimum sixteen years) in Business Administration, Supply Chain, Finance, Engineering, or related discipline.
Minimum 4 years overall experience, at least 4 years relevant procurement experience (public sector procurement experience preferred).
Knowledge of procurement rules, tendering processes, and contract documentation.
Strong documentation, coordination, and integrity.
Coordinate general office administration including workspace readiness, office supplies management, service requests, and routine facilities matters.
Support estate and facilities coordination including utilities monitoring, maintenance follow-ups, vendor liaison (security, janitorial, maintenance), and service tracking logs.
Maintain administrative registers including service contracts, maintenance records, facility documentation, and vendor service reports.
Assist in asset custody documentation and support periodic physical asset verification exercises as assigned.
Supervise and coordinate support staff (where assigned) to ensure workplace service standards and office discipline are maintained.
Coordinate meeting logistics, visitor management, and internal event arrangements as required.
Ensure proper filing, documentation control, and record retention for administrative approvals and service requests.
Monitor compliance with administrative SOPs and escalate service gaps or operational risks to the Assistant Director.
Support audit reviews by ensuring availability of complete and accurate administrative records.
Perform any other duties assigned by the Assistant Director or Deputy Director consistent with NAFSA’s mandate.
Bachelor’s (Minimum 16 years) in Business/Public Administration or related discipline.
Minimum 2 years of relevant administration experience.
Strong coordination, documentation, and communication skills.
Provide secretarial and administrative support to the Deputy Director General (CSW) and assist in coordination across CSW directorates.
Manage calendars, meeting logistics, travel arrangements, and official communications for DDG CSW.
Draft and format correspondence, minutes, internal memos, and follow-up trackers for CSW actions.
Maintain secure records and filing systems for CSW policies, approvals, procurement/HR/legal files as appropriate.
Coordinate follow-ups with Finance & Procurement, HR & Admin, Legal, and Communications offices to ensure timely closure of actions.
Maintain confidentiality and appropriate document control for sensitive corporate matters.
Perform any other responsibilities assigned by the reporting officer in support of NAFSA’s mandate.
Bachelor’s degree (minimum fourteen years) in Business/Public Administration or related discipline.
Minimum 2 years of relevant secretarial experience supporting senior leadership.
Proficiency in MS Office, strong documentation and record-keeping skills.
Excellent written and verbal communication; discretion and integrity.
Manage the DG’s calendar, schedule meetings, and coordinate appointments with internal and external stakeholders.
Prepare meeting files, maintain records, take notes/minutes when required, and ensure timely circulation of meeting outputs.
Handle confidential correspondence, emails and files; maintain an organized filing and document retrieval system.
Coordinate travel arrangements, logistics, and protocol-related requirements for DG’s official engagements.
Manage incoming and outgoing communications, ensuring timely drafting, formatting, dispatch and follow-up as directed.
Maintain office routines, track pending tasks, and support the DG Office in day-to-day administrative requirements.
Support coordination with the BoG Secretariat for meeting scheduling and documentation when required.
Perform other duties assigned by the DG/Staff Officer to support smooth functioning of the DG Office.
Bachelor’s degree (minimum fourteen years of education) in Business Administration, Public Administration, IT/Office Management or a related discipline.
Minimum 2 years of relevant secretarial/administrative experience, preferably supporting senior leadership in public sector or regulatory organizations, development sector and well reputed multi-national corporations.
Strong command over office productivity tools (MS Word, Excel, PowerPoint), email and document management.
Excellent drafting, formatting, and record-keeping skills with high confidentiality and professionalism.