TEAM CONSTUTION
Constitution of: Women’s Fast Pitch Softball Club
Adopted on: 10/16/06
Updated on: 7/7/17
ARTICLE 1 - Name
Michigan State University’s Women’s Fast Pitch Softball Club, known as “club softball”.
ARTICLE 2 - Purpose
A. To teach and improve upon the fundamentals of fast pitch softball.
B. To allow members to participate and gain good experience in the sport.
C. To allow members to develop sportsmanship in the sport.
D. To allow members of reasonable skill to compete in competitions.
E. To provide coaching and practice for all members.
F. To build a strong and competitive softball team.
ARTICLE 3 - Membership
A. The organization will not discriminate on the basis of age, color, gender, gender identity, disability status, height, marital status, national origin, political persuasion, race, religion, sexual orientation, veteran status, or weight. Also, only MSU students may be officers and/or voting members.
B. An individual must have the skills necessary to compete in fast pitch softball and must be approved by the executive board.
C. A full member has rights to practice and participate in club softball activities and vote on actions taken by the club.
ARTICLE 4 - Meeting
A. There are to be at least four meetings of the membership each school year, as well as practices held dispersed throughout the year.
B. For calling meetings there will be communication of them by phone, e-mail, and flyers throughout campus.
ARTICLE 5 - Executive Board
A. There will be a President, Vice President, Secretary/Social Media Director, and Treasurer.
The President and Vice President are responsible for:
Sharing the presidential workload, serving as the team’s captains, handling all executive decisions, ensuring that all rules and guidelines are followed, providing adequate supplies and necessities for all members of the club, planning club events, publicizing the club and its events, attending general sports meetings, making sure all members can fulfill their duties and working together to choose teams, chairing official committee meetings, providing prompt and proper problem solving skills, as well as any other duties that need to be performed.
The Secretary and Social Media Director is responsible for:
Providing a full, detailed list of members, recording minutes of meetings, compiling necessary information for members such as waivers and emergency forms, keeping a log that records all activities and events of the club, updating player stats to the webpage, keeping an itinerary of upcoming scheduled events, contacting and coordinating with other similar student organizations, organizing an agenda for each meeting, scheduling practices and games etc, along with any other organization duties, as well as helping choose members of the team. They are also responsible for updating the website, Facebook page, Twitter, and Instagram for the organization.
The Treasurer is responsible for:
Keeping track of the club’s finances, co-producing a financial plan and budget for each year, recording all income and expenses by the club, ensuring that all expenses are paid, ensuring that substantial funds are kept at all times and informing the executive board when there are not, setting up fundraising and donation opportunities, and collecting fees.
B. For handling vacancies within the executive board, there will be a vote of all of the members and a majority chosen candidate will take the vacant position.
ARTICLE 6 - Elections
A. Except for the first year, members will vote for the executive board. They will hold positions for a year.
B. At the last meeting at the end of each season, nominations will be made for the following year.
C. The nominees can present themselves at the meeting where the voting will take place.
D. In the case of a runoff election, committee members would decide the occupant of the position.
E. For removing an officer, a complaint must be filed, a team discussion will take place, and then a vote will be taken.
F. If an officer leaves before their term is up; nominations will be immediately made for replacement, with the agreement of other officers.
ARTICLE 7 - Funds
A. The club will provide various fundraising activities as well as accepting donations following all Michigan State Guidelines.
B. Allocated funds will be put toward club expenses such as equipment, travel, etc.
ARTICLE 8 – There will be no other committees beside the executive board within our group.
ARTICLE 9 - Affiliations
A. We would be affiliated with the other women’s college club softball teams in the nation.
B. Women’s fast pitch softball and Amateur Softball Association rules of the sport and Michigan State University’s Club sports rules.
ARTICLE 10 - Coach
A. The coach must have an extensive knowledge of softball as well as promote good sportsmanship and quality play. Experience is preferred.
B. Any interested parties may interview with the board and if replacement is needed, a team vote will be in effect.
ARTICLE 11 - Advisor
A. An advisor must be a helpful and resourceful person who promotes and believes in goals of our organization.
B. A qualified individual may be sought out by the executive board or such an interested person may interview with the board.
ARTICLE 12 - Ratification
The constitution will be constructed by the board and a final draft will be approved by the rest of the members. If changes need to be made, a vote by the members will be put into effect.
ARTICLE 13 - Amendments
If an amendment is needed a complaint will be filed, followed by team discussion, and vote by the executive board on whether the amendment will be approved or not.
ARTICLE 14 - Bylaws
All of the rules set forth by Michigan State University, along with affiliated organizations, will be followed and presented to all members. If any new rules or regulations come up, the executive board will discuss and present the new additions to the club.
Michigan State University
Non Discriminatory Clause
The constitution must state that the organization will not discriminate on the basis of:
Age
Color
Gender
Disability Status
Height
Marital Status
National Origin
Political Persuasion
Race
Religion
Sexual Orientation
Veteran Status
Weight
Also, only MSU Students may be officers and/or voting members.