The Pediatric Residency Administrative Team would like to provide a glimpse into some of the documentation and hospital-wide requirements, policies, and expectations to give applicants a better understanding of the administrative aspect of residency.
Additionally, there is a lot of onboarding paperwork and tight deadlines that happen between Match Day and your first day at your Matched Institution. This page is meant for transparency of our processes and what to potentially expect from most institutions.
March 18th, 2024 Submit the intake form sent to you by the Onboarding Manager
This quick turnaround time is set by the hospital and is required for all training programs.
ASAP Apply for your NPI Number
https://nppes.cms.hhs.gov/#/
14 Days After Receipt Limited License Application
You will receive an invitation code from the credentialing team. This is what will allow you to practice medicine in the state of MA.
Because the Massachusetts Board of Registration in Medicine (BORIM) has to onboard all trainees in the state of MA, the process is lengthy The sooner you submit your paperwork, the better. Any delays in submission may delay your training start and end date.
BEST PRACTICE: Always download a PDF copy of your completed forms.
No Later than June 22 Occupational Health Appointment & Paperwork
You will be required to set up a medical record number first and then make your mandatory appointment - so they can clear you to work.
Required Vaccination Records You Will Need to Submit
Tuberculosis Screening and Chest X-Rays
One of the following is required:
Documentation of 2-step TB testing: #1 within 1 year of screening date and #2 within 3 months of screening date
OR
Documentation of a negative IGRA (QFT or TSpot) within 3 months of the screening date
For individuals known to be TB skin test positive or who have a history of a positive IGRA test, documentation of a chest x-ray report that rules out active tuberculosis is required.
Measles, Mumps, and Rubella Immunity Required
One of the following is required:
Documentation of two measles vaccines, two mumps vaccine, and one rubella vaccine or documentation of two MMR vaccines,
OR
Proof of immunity to measles, mumps and rubella by titer (blood test)
Hepatitis B Vaccine
For individuals who may be exposed to blood or body fluids during their experience at MGH:
Documentation of the hepatitis B series and
AND
Positive antibody test for hepatitis B
*MGH will provide this vaccine free of charge to individuals who may be exposed to blood or body fluid during their work at MGH.*
Chicken Pox
One of the following is recommended:
Documentation of 2 doses of Varicella vaccine
OR
Proof of immunity to Varicella by titer (blood test)
Tetanus
All Residents/Clinical Fellows are required to have a documented Tdap. Up-to-date Tdap/Td is recommended.
Influenza
MGH requires all employees to receive a seasonal flu vaccine. MGH has a mandatory mask policy for those not vaccinated against seasonal influenza due to an approved medical or religious exemption.
COVID-19 Vaccination
If you have received one or both doses of the COVID-19 vaccine, please bring documentation that includes the manufacturer and date of vaccination.
June 10, 2024 First Day of Orientation for the Pediatric Residency
Orientation will be held in person on the MGfC Campus. Details will come in late May.
E-mail access between Match Day and your first day of Orientation (Please check your email frequently. You will receive many communications from a lot of different departments. If you are going on vacation, make sure you have email access and/or submit your paperwork early)
Access to a notary
Your Social Security Number
A current government ID (passport, driver’s license)
Ability to print & scan
Photo (passport sized) Please see photo requirements here
List of your Letter's of Recommendation writers
o Month/Year (2024) format
o List your residency as your current job Ex: Pediatric Resident from 06/2024 - present
o Your medical school graduation needs to be listed as “Graduated” not “expected to graduate”
o We are unable to make this edit for you and your CV will be rejected if you do not follow these requirements.
Onboarding Manager
Sender: Leslie Bretón (lbreton@mgh.harvard.edu)
Subject: Welcome to MGfC - Onboarding Instructions
There is a very long list of tasks you will need to take care of in a timely manner. Any delays in submission may delay your training start date.
Orientation Manager
Sender: Matthew Brown
Subject: Orientation
In this email, Matthew will be providing the logistics for your two-week orientation.
Hospital Credentialing (meaning giving you the ability to work in the hospital)
Sender: PHSMDStaffSupport@partners.org
Subject: Mass General Brigham: Trainee Initial Application
(must submit within 14 days of receiving it. Failure to do so will result in a delayed start time)
Limited License (your license to practice in MA)
Sender: the Massachusetts Board of Registration in Medicine
Subject: Massachusetts Board of Medicine – Online Limited License Application Invitation
Please start this process immediately. The processing of every application is very slow and delayed submissions could affect your ability to start training on time.
You will be required to create a username and password for their online system, known as eLX
1_How to Create an Account (vimeo.com)
5_How to Apply for an Initial Limited Physician License (vimeo.com)
Human Resources (this will come to you closer to your start date)
Sender: HireRight
In this email, they will ask you to complete an I-9, which is used to verify identity
You will be asked to complete online modules before your first day of work, and is required of all new employees.
For more information, please visit the Mass General Brigham Graduate Medical Education Resources Site