# Privacy Policy
**Last Updated: December 13, 2024**
## Introduction
Meeting Notes AI ("we," "our," or "the App") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your information when you use our mobile application.
## Information We Collect
### 1. Audio Recordings
- **What**: Audio recordings of meetings you choose to record
- **Purpose**: To provide transcription and AI analysis services
- **Storage**: Audio files are stored locally on your device only
- **Retention**: Until you delete them within the App
### 2. Transcripts and Meeting Notes
- **What**: Text transcriptions, summaries, action items, and insights generated from your recordings
- **Purpose**: Core functionality of the App
- **Storage**: Stored locally on your device
- **Retention**: Until you delete the associated meeting
### 3. User Preferences
- **What**: App settings, theme preferences, language selection
- **Purpose**: To personalize your experience
- **Storage**: Stored locally on your device
- **Retention**: Until you uninstall the App or reset settings
### 4. Analytics Data (Optional)
- **What**: Anonymous usage statistics, crash reports
- **Purpose**: To improve App performance and features
- **Storage**: Aggregated, anonymized data
- **You can opt out**: In App settings
## Third-Party Services
To provide our services, we integrate with the following third-party providers:
### AssemblyAI (Transcription)
- **Purpose**: Real-time speech-to-text transcription
- **Data shared**: Audio stream during active transcription sessions
- **Data retention**: AssemblyAI does not store audio or transcripts after processing
- **Privacy policy**: https://www.assemblyai.com/legal/privacy-policy
### OpenAI (AI Analysis)
- **Purpose**: Generating insights, summaries, and AI chat responses
- **Data shared**: Transcript text for analysis
- **Data retention**: OpenAI may temporarily process data but does not use it for training
- **Privacy policy**: https://openai.com/privacy
**Note**: We use these services' API endpoints, which do not retain your data for model training.
## How We Use Your Information
We use your information to:
- Provide real-time transcription of your meetings
- Generate AI-powered insights, summaries, and action items
- Enable AI chat functionality about your meetings
- Store your meetings and notes for later access
- Improve App functionality and user experience
## Data Storage and Security
### Local Storage
- All audio recordings, transcripts, and notes are stored **locally on your device**
- We do **not** store your meeting data on external servers
- Data is protected by your device's security measures
### Data Transmission
- Audio is transmitted to AssemblyAI for real-time transcription only during active recording
- Transcript text is transmitted to OpenAI for AI analysis
- All transmissions use encrypted HTTPS connections
### Security Measures
- All API communications use TLS encryption
- No personal data is logged on our systems
- We follow industry-standard security practices
## Your Rights and Choices
### Data Control
- **Access**: View all your data within the App
- **Delete**: Delete any meeting, recording, or note at any time
- **Export**: Share your meeting notes via the export feature
- **Clear All**: Uninstall the App to remove all local data
### Recording Consent
You are responsible for:
- Informing meeting participants about recording
- Obtaining consent where required by law
- Complying with applicable recording laws in your jurisdiction
## Children's Privacy
The App is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us immediately.
## International Users
If you access the App from outside the United States, your data may be processed in countries with different privacy laws. By using the App, you consent to such processing.
## Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes through:
- In-app notifications
- Email (if provided)
- Updated "Last Updated" date
Your continued use after changes constitutes acceptance of the updated policy.
## Data Retention
| Data Type | Retention Period |
|-----------|------------------|
| Audio recordings | Until you delete them |
| Transcripts | Until you delete the meeting |
| AI insights | Until you delete the meeting |
| App preferences | Until App uninstall |
| Analytics | 12 months (anonymized) |
## California Privacy Rights (CCPA)
California residents have the right to:
- Know what personal information is collected
- Delete personal information
- Opt-out of data sales (we do not sell data)
- Non-discrimination for exercising rights
## GDPR Rights (EU Users)
EU residents have the right to:
- Access your personal data
- Rectify inaccurate data
- Erase your data ("right to be forgotten")
- Restrict processing
- Data portability
- Object to processing
To exercise these rights, contact us at privacy@meetingnotesai.app
## Contact Us
If you have questions about this Privacy Policy or our privacy practices, please contact us:
- **Email**: privacy@meetingnotesai.app
- **Support**: https://meetingnotesai.app/support
- **Address**: [Your Business Address]
## Summary
| Question | Answer |
|----------|--------|
| Do we store your recordings on our servers? | **No** - stored locally on your device |
| Do we sell your data? | **No** - we never sell your data |
| Do we use your data for AI training? | **No** - we use API services that don't train on your data |
| Can you delete your data? | **Yes** - delete anytime within the App |
| Is your data encrypted? | **Yes** - all transmissions are encrypted |
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*By using Meeting Notes AI, you acknowledge that you have read and understood this Privacy Policy.*