Committee and Coordinator Opportunities

We would like to give our members the opportunity to have a leadership within the PTO, so we are offering some coordinator roles. These would be limited duties and only committing to a few things/days as opposed to the entire year. I attached a list of what each duty would include. Let us know if you are interested in any of them

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Donation Committee Member

• Solicits businesses for any donations, either by phone call, in-person visit, or by sending donation letters.

• Send thank you notes to each business or individual that donates items or money.

• Responsible for inventory of donated items.

• Assists Donation Committee Chair as needed.

• Other duties as needed.

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Carnival Committee 

Carnival Game Coordinator

• With the help of the entire committee, plan and name the carnival games.

• Decide which games will need to be bought, borrowed, made, or already have.

• Ensure that all games are being acquired and meeting the committee timeline.

• Ensure all game pieces are accounted for and are in working condition before the event.

• Ensure every game has written and detailed instructions.

• Ensure all volunteers know how their game is supposed to run

• Work with the chairperson to develop a map of games and activities for the day of.

• Keep the “games” tab on the carnival spreadsheet current and up to date.

• Other Duties as Needed.

Carnival Volunteer Coordinator

• Compile a list of all volunteers with their contact information.

• Ensure all volunteers have undergone required background checks as required by the district.

• Keep the “volunteer” tab on the carnival spreadsheet current and up to date.

• Create a schedule for volunteer sign-ups and send out “sign up genius” to volunteers.

• Develop a master list of volunteers and their assignments.

• Create a Volunteer sign-in sheet for the day of and ensure that the ticket booth has it prior to the start of the event. (Should include their assignments)

• Send out final confirmation and schedule with instructions to volunteers the week of the event. Ensure volunteers are aware of any guidelines set by the district and the committee.

• On the day of, ensure all volunteers are accounted for and in correctly assigned areas.

• Other duties as needed.

Carnival Decorations Coordinator

• With the help of the entire committee, develop a decorating strategy.  Compile a list of all necessary decoration items, and ensure all items are obtained prior to the event.

• Keep the “decoration” tab on the carnival spreadsheet current and up to date.

• Ensure all decorations are gathered or made prior to the event.

• Ensure all decorations are set up on the day of.

• Other duties as needed.

Carnival Promotions Coordinator

• With help from the committee, plan a marketing strategy: Creating Flyers, advertisements, social media posts, etc.

• Prepare all carnival donation materials: banners, signs, etc.

• Ensure all promotional items are consistent and follow McKinley PTO & Joplin Schools guidelines.

• Other duties as needed.

Teacher Appreciation Committee

• With help from board members, plan and execute a week full of activities and treats for teachers during Teacher Appreciation Week. 

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