Library Rules and Policies

BORROWER’S CARD

Borrower’s card is your permit to use the Library. You must have a borrower’s card to be able to take out library materials for home reading. It is issued to students every semester upon enrollment and to faculty, staff, alumni and others after paying a required deposit fee or research fee (whichever is applicable).

This card is presented each time a library book or material is borrowed or returned. The borrower’s card must also be presented when applying for library clearance.

NOTE: All library users are required to fill out the log in/log out form every time they enter and go out of the library. They should leave their bags and personal belongings at the designated area. Only laptop, notebook and other valuables are allowed to be brought inside the library.

LIBRARY USERS

Students who are officially enrolled, faculty and staff may use the library upon presentation of borrower's card issued by the librarian.

Part-time faculty and staff who wish to borrow books for home reading shall pay a deposit fee of P300.00 per semester (salary deduction). This is refundable by the end of the semester upon clearance.

Alumni and former faculty and staff may use the library upon the recommendation of the academic dean and approval of the librarian. They are issued a special borrower’s card which entitles them to free use of the library for one week per semester; after which they have to pay a research fee of P20.00 a day. To borrow books for home reading or take out materials from the library, they have to pay a deposit fee of P200, refundable upon return of the books.

Private researchers or students from other schools may use the library upon presentation of a valid office or school ID and referral letter from the office’s head or school’s librarian. They are issued a special borrower’s card upon payment of a research fee of P20.00 a day. They are not allowed, however, to borrow books for home reading or to take out materials from the library.

PRIVILEGES

Students

Three circulation books may be borrowed by students for one week unless it is sooner recalled for some urgent reasons, in which case it must be returned without delay. A total of two reserve books (1 per subject) may be borrowed overnight. Loaned books may be renewed only once on the due date provided there are no other requests for them. The loan period ends one (1) week before the final examinations.

Faculty and Staff

Five circulation books may be borrowed by the faculty for two weeks. They may be renewed only once on the due date. Faculty are not allowed to borrow reserve books for overnight use unless there are 2 or more duplicate copies.

Alumni and Former Faculty and Staff

Alumni and former faculty and staff may borrow one book for home reading after paying a deposit fee of P200, which is refundable upon return of the book.

Private Researchers and Students from Other Schools

Private researchers and students from other schools have Library Room Use privileges. They are not allowed to borrow or take out books and materials from the library.

NOTE: You cannot borrow a book if you still have an overdue book.

FINES

BORROWING PROCEDURE

1. Search for the desired material using OPAC.
2. Locate material in the shelves.
3. Present material to the librarian.
4. Write your full name on the Book Card.
5. Write the title of the book on the borrower’s card.
6. Present your borrower’s card and the book card to the librarian.
7. Check if the book card, date-due slip and the borrower’s card have been stamped.

When borrowing a reserve book or an audio visual material for room use, leave your borrower’s card together with the book card with the librarian or library assistant.

HOW TO RETURN A BOOK

Circulation books read inside the library must be placed on the “Books for Shelving” Area. Let the librarian or the students assistants do the task of shelving books to make sure they are returned in the right places.

Loaned books must be returned to the librarian at the loan desk. Don’t just leave the books at the counter. You may also put the books together with your borrower’s card in the designated drop box at the loan desk.

1. Present the books together with your borrower’s card for stamping.
2. Date of return will also be stamped on the book card.
   1. Pay corresponding fines for overdue books.

Books for Shelving

Only SAs and librarians are allowed to put books back on the shelves. Books that have been used should be left on the “books for shelving” table.

BORROWING POLICIES

Books or other materials may not be checked out by mail or returned by mail. Books or other materials you wish to renew should be brought to the Loan Desk for renewal. Always bring your Borrower’s Card when borrowing or returning books or other material.

Checking out books to loan to other people is not allowed.

Some materials are for Room Use only. However, upon request of the faculty members, reserve books, serials, audio visual and other reference materials may be taken out of the library for classroom use for the duration of the class.

If a desired book has already been checked out, the borrower may sign a request slip and he will be given first priority when the book is returned.

Overnight loans are on a first-come, first-served basis. Reservation for the day may be made from 1-4 PM by filling out a reservation slip available at the Reserve Section. Pick-up time is 4:00PM until closing time unless the title asked for is being used. Overnight loans must be returned before 12NN of the following working day.

RULES OF CONDUCT

The following are prohibited inside the library but are not limited to:

¨ Loud talking and/or prolonged conversations

¨ Loitering

¨ Food, beverages, tobacco

¨ more than four chairs and four people per table

¨ Feet and shoes on furniture

¨ Sleeping

Any person who draws out a reserve book for overnight use without an approved reservation shall pay a fine of P50.00. A fine of P20.00 is charged for taking out a reserve book without permission. On second offense, his/her library privileges to borrow from the reserve collection shall be suspended for one month aside from payment of fines.

Repeated violation of lending rules will be justification for the curtailment of the student’s library privileges.

Borrowers with overdue books or standing obligations to the library are not allowed to borrow books unless all accounts are settled.

Mutilation of library materials is an offense penalized by a fine of not less than Php100.00 but not more than Php500.00, without prejudice to the imposition, in appropriate cases, of the additional penalty of suspension or expulsion from the school.

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