Policies & Guidance Communications Privacy Policy and SMS Terms and Conditions.
Privacy Policy
Overview
The League of Women Voters Rochester (LWV-R) is committed to protecting the privacy and personal information of individuals who subscribe to our communications. We collect and use personal information only as needed to carry out our nonpartisan mission of voter education, advocacy, and civic engagement.
This Communications Privacy Policy explains what information we collect, how we use it, how we protect it, and your rights regarding your information.
LWV-R does not rent, sell, trade, or share personal information with third parties for their own marketing, fundraising, or commercial purposes without explicit consent, except as required by law or as described in this policy.
Information collected
LWV-R collects and uses various types of information from subscribers including:
Identity Information
First and last name
Contact Information
email addresses
telephone numbers
Communications Information
newsletter subscription preferences
recent newsletter activity (such as open and click rates)
Communication preferences and interaction history
How information is collected
We collect information when individuals:
Subscribe to LWV-R email, text, or other communications
Complete online or paper forms, surveys, or event registrations
Communicate directly with LWV-R staff or volunteers
How We Use Information
LWV-R uses subscriber information to:
Send newsletters, action alerts, program updates, and event invitations
Share nonpartisan voter education and advocacy information
Respond to inquiries or requests
Evaluate and improve our communications and outreach
LWV-R does not use subscriber information for commercial purposes.
Mobile opt-in data will not be shared with third parties.
Nonpartisan Commitment
LWV-R is a nonpartisan organization and does not support or oppose any political party or candidate.
Subscriber information is not used for partisan purposes.
Third-Party Service Providers
LWV-R uses third-party platforms to manage communications, including The Databank and Outreach Circle/League in Action. These service providers process information on LWV-R’s behalf and are subject to their own privacy and security policies. LWV-R does not authorize these providers to use personal information for purposes other than providing services to LWV-R.
How Information is Protected
LWV-R uses reasonable administrative, technical, and organizational safeguards to protect personal information, including:
Password-protected access to communications platforms such as:
Access to MailChimp (email newsletter subscription information) is password protected, and only shared with the volunteers who handle data entry and retrieval. MailChimp has its own privacy policy.
Access to MailChimp (text messaging tool) is password protected, and only shared with the volunteers who handle data entry and messaging. MailChimp has its own privacy policy.
Security measures implemented by third-party vendors
While LWV-R takes reasonable steps to protect personal information, no data transmission or storage system can be guaranteed to be completely secure.
Your Rights and Choices
Subscribers may:
Unsubscribe from emails or texts at any time using the instructions provided in each communication
Request access to, correction of, or deletion of their personal information
Request information about how their data is used
Requests may be submitted using the contact information below.
Retention of Information
LWV-R retains subscriber information for as long as necessary to fulfill communications purposes or as required by law. Individuals may request deletion of their information at any time.
Policy Updates
LWV-R may update this Communications Privacy Policy periodically. Updates will be posted on the LWV-R website and/or communicated to subscribers as appropriate.
Questions or concerns about this privacy policy may be directed to LWV-R at:
League of Women Voters - Rochester
P.O. Box 6691
Rochester, Minnesota 55903
(507) 722-0615
SMS Terms and Conditions
Messaging Terms & Conditions
General
When you opt-in to the service, you will be sent a message to confirm your signup. By opting into messages, you agree to receive recurring automated marketing and informational text messages from Mailchimp for LWV-R. Automated messages may be sent using an automatic telephone dialing system to the mobile telephone number you provided when signing up or any other number that you designate.
Message frequency varies, and additional mobile messages may be sent periodically based on your interaction with LWV-R. Mailchimp reserves the right to alter the frequency of messages sent at any time to increase or decrease the total number of sent messages. Mailchimp also reserves the right to change the short code or phone number from which messages are sent. Message and data rates may apply. If you have any questions about your text plan or data plan, it is best to contact your wireless provider. Your wireless provider is not liable for delayed or undelivered messages. Your consent to receive marketing messages is not a condition of purchase.
Carriers
Carriers are not liable for delayed or undelivered messages.
Cancellation
You can cancel any time by texting "STOP". After you send the SMS message "STOP", you will be sent a message to confirm that you have been unsubscribed and no more messages will be sent. If you would like to receive messages from LWV-R via Mailchimp again, just sign up as you did the first time and Mailchimp will start sending messages to you again.
Info
Text "HELP" at any time and we will respond with instructions on how to unsubscribe. For support regarding our services, email us at lwvrochester@lwvmn.org
Transfer of Number
You agree that before changing your mobile number or transferring your mobile number to another individual, you will either reply “STOP” from the original number or notify us of your old number via email at lwvrochester@lwvmn.org . The duty to inform us based on the above events is a condition of using this service to receive messages.
Privacy
If you have any questions about your data or our privacy practices, please email us at lwvrochester@lwvmn.org
Messaging Terms Changes
We reserve the right to change or terminate our messaging program at any time. We also reserve the right to update these Messaging Terms at any time. Such changes will be effective immediately upon posting. Your continued enrollment following such changes shall constitute your acceptance of such changes.