Enrollment Meeting (May 18, 2026)

6 months prior (September 28, 2026)

3 months prior (January 4, 2027)

1 month prior tour (February 22, 2027)

1 week prior tour (March 22, 2027)

• May 2026

  • Enrollment Meeting May 18, 2026 6PM

• June 2026

• Remind travelers of your tour's travel window.

• Make sure travelers who still need a passport submit their applications. IF you can wait until your child is 16 years old, get an extended book, and HIGHLY RECOMMEND a passport card.

• August 2026

• Encourage travelers to add additional travel coverage.

• Make sure travelers who still need a passport submit their applications. IF you can wait until your child is 16 years old, get an extended book, and HIGHLY RECOMMEND a passport card.

• September 2026

• All Aboard Meeting with your group to prepare them for the upcoming deadline. (September 28, 2026)

• Assign roommates for your group.

• Submit your personal passport information.

• October 2026

• Schedule your All Aboard Meeting with your group.

• Remind travelers to submit special travel requests. ie. food allergies, sensitivies, etc. 

• Make sure travelers and chaperones have registered for excursions.

• Read up on visa requirements for your tour. 

  1. 1. • ETA for England (more info coming soon)

        • ETIAS for France (more info coming soon)

• Send out a reminder about your tour’s All Aboard Deadline.

• November 2026

• Check in with travelers on EF’s manual payment plan.

• Remind travelers to budget for spending money and lunches.

• December 2026

• Complete the first pre-tour survey.

• Make sure that background checks for any adult travelers get completed.

• Ensure your travelers are completing and returning their Health and Medical Profiles to you.

• Remind families to sign up for Till for Money Management on Tour

• Confirm that we have emergency contact info for each traveler.

• Schedule your All Aboard Meeting with your group. (January 4, 2027)

• January 2027

• All Aboard Meeting with your group. (January 4, 2027)

• Set expectations with adult travelers.

• Share dietary restrictions with your EF Experience Specialist.

• Schedule a departure meeting with your group.

• Check your personal emergency contact info.

• Make sure travelers have their visas in order.

• Make sure your personal balance is paid.

• February 2027

• Share packing information with your group.

• Familiarize yourself with emergency protocols.

• Complete the final pre-tour survey.

• Collect any extra money from your group to be exchanged to local currency.

• Schedule your second to last departure meeting with your group. (February 22, 2027)

• March 2027

• Schedule your final departure meeting with your group. (March 22, 2027)

• Review and share your flight and hotel details.

• Download the EF Traveler App and confirm your on-tour phone number.

• Confirm when and where to meet your group.

• Expect to hear from your Tour Director.