Campbell County Birth Records Search

We thank you for coming here to learn more about your Campbell County Birth Records Search. Our goal is to give you the clear facts you need. We will lay out the best ways to find these key records for you or your kin.

If you need to start your search right now, you can visit Kentucky Official Records at https://kentuckyofficialrecords.com/campbell-county-birth-records/ to begin the process. They provide access options. For another resource focused on state public records, check out https://kentuckypublicrecords.com/. These links offer paths to find the birth information you seek. Remember that official state sources are key for certified copies. We will detail those official ways next.

Understanding Kentucky Birth Record Access

In Kentucky, the main place for birth records is not the county. It is the state's central office. This helps keep all records in one secure spot.

State-Level Responsibility: KY Office of Vital Statistics (OVS)

The Kentucky Office of Vital Statistics (OVS) holds birth records. They keep files for all births in the state. This office works under the Cabinet for Health and Family Services. They must follow state laws for record keeping. OVS collects, saves, and guards these vital papers. They make sure you can prove who you are, your age, and your kin. This office is found in the state's main city, Frankfort. They have walk-in service. They also take requests by mail. They work with one firm for web and phone orders. This makes them the chief source for official birth papers in all of Kentucky, which includes Campbell County. Local health offices do not give out the official copies. You must go through OVS or their chosen partner.

Records Available (Births Since 1911)

OVS has birth records from January 1, 1911, to now. If you need a record from before 1911, OVS likely won't have it. Some older births might have a "delayed record" if proof was filed much later. OVS also keeps other key life event records. They have death records since 1911. They hold marriage and divorce records since June 1958. Stillbirth records are also kept, dating back to 1911. For marriages or divorces before June 1958, you might need to check with the County Clerk where the event took place. But for births, OVS is the place for all official state copies since 1911.

Who Can Request a Birth Certificate in Kentucky?

State law limits who can get a certified birth record. This protects personal data. Under Kentucky Revised Statutes Chapter 213, you can usually get a copy if you are:

• The person named on the record (if you are an adult or emancipated minor).

• The parent(s) named on the record.

• The legal guardian of the person named (proof needed).

• A legal rep acting for the person named (proof needed). Other people might get access if they show a direct, real interest. OVS decides this based on law and rules. You must state your link to the person on the form. They may ask for ID or proof of your claim. This rule helps stop fraud and guards your privacy.

How to Obtain a Campbell County Birth Certificate

You have a few ways to ask for a birth record from OVS. Choose the one that works best for you. Local offices in Campbell County cannot give you the official paper.

Option 1: Requesting from the KY Office of Vital Statistics (OVS)

Going direct to OVS in Frankfort is one way. You can go in person or send mail.

In-Person Requests at OVS Frankfort Office

You can visit the OVS office to ask for a copy. They aim for same-day help if possible. But this is not sure, mainly if you arrive late. Bring a valid photo ID like a driver's license. You will fill out a form there. Be ready to pay the fee.

• OVS Location: 275 East Main Street, Frankfort, KY 40621. Use the Martin Luther King Blvd entrance. Look for visitor signs.

• OVS Hours: Monday to Friday, 8:00 a.m. to 4:30 p.m. EST. They close on state holidays. Same-day help is not sure after 3:45 p.m. EST.

• What to Bring: A valid photo ID is key. Know the birth details needed for the form. Have payment ready.

Mail-In Requests to OVS

You can mail your request to OVS. You need to download the application form. Or you can write a letter with all needed facts. Include a check or money order for the fee. Make it out to the Kentucky State Treasurer. Do not send cash. Mail takes time to process. Be sure your writing is clear. Give your full name and mail address. Send it to the right place. This way is good if you cannot go to Frankfort. Make sure you include a copy of your valid photo ID as well. Check the OVS site for the latest form and rules before you send it.

• OVS Mailing Address: Office of Vital Statistics, 275 East Main Street, 1 E-A, Frankfort, KY 40621.

• Required Information: Use the state form or provide: full name at birth, date of birth, city/county of birth, mother's maiden name, father's name (if on record), your link to the person, why you need it, your name, address, phone, and signature. Include ID copy.

• Payment: Check or money order to Kentucky State Treasurer.

Using the OVS Drop Box

OVS has a drop box at their Frankfort building. It is at the visitor entrance. You can drop off your filled-out form and payment here. Forms might be there on-site too. This avoids mail time but still needs processing time.

Option 2: Ordering Online or by Phone via VitalChek

OVS works with a company called VitalChek. This is the only outside firm OVS approves for web and phone orders. Be careful of other sites that charge high fees.

VitalChek: The Official Partner

Use VitalChek for a safe way to order. They work direct with OVS. Go to their site or call their number. They charge fees for their service plus the state fee.

Online Ordering Process

Visit www.vitalchek.com. Find Kentucky birth records. Fill out the online form. You will need the same birth details as the mail form. You must pay with a credit or debit card. Follow their steps to finish your order. They may ask for ID proof online too. This is often the fastest way to order if you cannot go in person. Read all terms and fees before you pay.

Phone Ordering Process

Call VitalChek at (800) 241-8322. A person will help you place the order. Have all the birth details ready. You need a credit or debit card to pay over the phone. Ask about total cost, including service fees. This line might be the same as the OVS toll-free number listed elsewhere, as it is their partner's line for ordering.

Payment for Online/Phone Orders

You must use a credit card or debit card for these orders. VitalChek may also offer ACH bank transfer. They handle the payment processing for OVS for these types of requests.

Information Needed for Your Birth Certificate Request

To get a birth record, you must give key facts. This helps OVS find the right paper. It also proves you can get it.

Key Details About the Person on the Record

• Full name at birth

• Exact date of birth (month, day, year)

• City or county where the birth took place (Campbell County)

• Mother's full maiden name (her name before marriage)

• Father's full name (if it is on the original record)

Information About the Applicant

• Your full name

• Your mailing address

• Your phone number

• Your link to the person on the record (e.g., self, parent, legal guardian)

• The reason you need the record (e.g., passport, school, driver's license)

• Your signature on the form

Providing Identification

You need to prove who you are. For in-person requests, show a valid government photo ID. For mail orders, include a clear copy (front and back) of your ID. For online VitalChek orders, they have ways to check your ID electronically or may ask you to upload or fax a copy. This step is key to protect the records. Check the OVS or VitalChek site for a list of IDs they take.

Fees and Payment for Kentucky Birth Certificates

There is a cost to get certified copies of vital records. The fees are set by the state.

Cost per Certified Copy

• Birth Certificate: $10.00 per copy.

• Death Certificate: $6.00 per copy.

• Marriage Certificate: $6.00 per copy.

• Divorce Certificate: $6.00 per copy.

• Stillbirth Certificate: $6.00 per copy. These fees are subject to change. You can call OVS at (502) 564-4212 to check current fees.

Accepted Payment Types

• Mail Orders: Personal check or money order payable to "Kentucky State Treasurer".

• In-Person Orders: Check website or call OVS for current accepted payment methods in person (likely includes cash, check, money order, possibly cards).

• Online/Phone Orders (VitalChek): Credit card, debit card. VitalChek adds its own service fee to the state fee.

Processing Times and Delivery

How long it takes depends on how you order. It also depends on how busy OVS is.

In-Person Service Expectations

If you go to Frankfort, they try for same-day service. This is not guaranteed. It is less likely after 3:45 PM EST. Plan for some wait time. Unexpected delays can happen.

Mail and Online Order Timelines

Mail orders take the longest. Allow time for mailing both ways plus OVS processing time. This could be weeks. Online orders via VitalChek are usually faster than mail. They offer regular mail delivery and faster express shipping options for an added fee. Check VitalChek's site for current estimated processing and shipping times. OVS processes all requests in the order they get them.

Local Campbell County Resources (Support, Not Issuance)

While OVS holds the official records, some local offices might offer help.

Campbell County Clerk's Office Role

The Campbell County Clerk's Office handles many public records. This includes property deeds, car tags, and voter rolls. They also issue marriage licenses. They keep some older county records. But they do not issue official birth certificates from the state system. You can contact them for other county matters.

Clerk Contact Information and Hours

• Clerk: Jim Luersen

• Newport Office: 1098 Monmouth St, Newport, KY 41071

• Alexandria Office: 8330 W Main St, Alexandria, KY 41001 (Confirm exact office in building complex)

• Phone:

  • Records/Marriage License (Newport): 859-292-3885

  • Motor Vehicles (Newport): 859-292-3850

  • Alexandria Office Line: (Check website for specific Alexandria phone number if needed)

• Email: [email address removed]

• Website: https://campbellcountyclerk.ky.gov/

• Hours: Monday – Friday: 8:30 AM to 4:00 PM (Both locations).

  • Newport Extended Hours: 1st & Last Monday of month, 8:30 AM to 6:00 PM.

  • Alexandria Extended Hours: 1st & Last Thursday of month, 8:30 AM to 6:00 PM.

Northern Kentucky Health Department Role

The Northern Kentucky Health Department serves Campbell County residents. They do not issue birth certificates. Their staff can help you fill out the state application form. You still must mail it to OVS yourself. They offer guidance on the process. You can also order via VitalChek online or by phone. They refer people to OVS or VitalChek for actual copies.

Health Department Assistance with Applications

Visit one of their county health centers if you need help with the form. Find locations and hours on their website: https://nkyhealth.org/.

Paternity Acknowledgement Services

For parents not married at the time of birth, the Health Department can help. They assist with completing a paternity affidavit form. This legally adds the father's name to the birth record later. Note: They do not do paternity testing.

Kentucky Vital Statistics Laws and Regulations

Kentucky laws shape how vital records are managed and accessed.

Kentucky Revised Statutes (KRS) Chapter 213 Overview

This chapter of state law covers all vital statistics. It sets up the OVS. It states what events must be recorded (births, deaths, etc.). It defines who can access records. It sets rules for creating and changing records. You can read the law here: KRS Chapter 213. This law guides all OVS actions regarding Campbell County birth records.

Amending Incorrect Birth Records

If a birth record has errors, it might be fixable. This process follows state laws and rules (901 KAR Chapter 5). You must contact OVS directly to ask about fixing a record. They will tell you what proof is needed. This depends on the type of error and how old the record is. Call OVS at (502) 564-4212 for help with amendments.

Contacting the Kentucky Office of Vital Statistics

For questions not answered here, contact OVS direct.

OVS Main Contact Details

• Address: 275 East Main Street, 1 E-A, Frankfort, KY 40621

• Phone: (502) 564-4212

• Toll-Free (Ordering via VitalChek): (800) 241-8322

• Website: https://www.chfs.ky.gov/agencies/dph/dehp/vsb/Pages/default.aspx

• Hours: Monday – Friday, 8:00 a.m. to 4:30 p.m. EST (Closed state holidays)

Specific Inquiries

For topics like amendments, adoptions, or delayed filings, call the main OVS number (502) 564-4212. They can guide you to the right staff or give specific steps.