administration policy

SCHOOL POLICY

(a) Admission

Admission is only done at form one based on merit.

(b) Curriculum Opportunities

The school provides a wide variety approved curriculum* to enable every student to make appropriate and considered choices in pursuit of career opportunities and character development.

(c) Curriculum Implementation.

The student is positioned at the center of the design of curriculum implementation in which the;

(i) Teacher is the key facilitator and role model.

(ii) School management provides the diverse appropriate quality resources and an enabling environment.

(iii) Parent is an important stakeholder providing financial and emotional support.

(d) Curriculum Evaluation.

It is the responsibility of the teaching staff to evaluate curriculum implementation, a process which an academics committee sets standards* and oversees the successful implementation. The students should be able to take the Kenya Sub county Examinations with ease at the end of the four year course.

(e) Co-curricular Activities

The school provides a wide variety of quality resources and opportunities* to enable every student to be motivated to engage in activities that will release and develop talent and provide recreation.

(f) Discipline

In recognition of the pivotal role that discipline plays in the successful implementation of the school curriculum and realization of the school objectives, the school administration provides a guideline of expected behaviour in form of rules and regulations*. Everyone is expected to act with integrity at all times.

(g) Fees

The School operates on a budget approved by all MINISTRY OF EDUCATION. It is expected that

parents/guardians pay LUNCH fees in time; on or before the beginning of every term for the LUNCH

fees of the current term. The school discourages payments by cash or personal cheques.

(h) Staff

The school endeavors to maintain a highly motivated and qualified staff which exhibits professionalism* and team spirit*, prepared to provide a good role model to the students.

(i) Religious Practices

The school provides a guideline for religious activities* with the aim of maintaining harmonious co-existence among the members of the school community and giving appropriate priority to academic matters.

(j) Visitors

The school maintains an approach of hospitality to all visitors* and requires that all such visitors seek permission from the Principal to facilitate and guide the visits.

(k) Student Welfare

The school aims at providing appropriate basic health care*, a pro-active counseling programme* and a balanced and quality diet*.

HISTORY OF THE SCHOOL

The school started as secondary School in 2019 when the foundation stone was laid by the Kenya National Assembly Deputy Speaker Hon, Moses Cheboi who is also the Member of Parliament for Kuresoi North.

Christian Foundation

- It is clear from the minutes of the Board since 2019 that it was the Board’s desire to have all students given basic Christian religious instruction.

- The Board appointed a school Chaplain, from among the teaching staff, assisted by a committee, to co-ordinate students’ Religious affairs. This arrangement has worked very well for the school since the year 2019 to date.

- Whenever there is a major school function and need for an ordained minister for any special role, the school has always involved the Anglican Church e.g. the launching of the school Strategic Plan, and the dedication of new buildings and physical facilities.

However, because of the very diverse students’ backgrounds, no particular church has played the role of ‘Sponsor’ for the school. The school chapel is interdenominational and no church lays any class

BOARD OF MANAGEMENT

OPERATIONAL GUIDELINES FOR MEMBERS OF BOARDS OF MANAGEMENT OF SECONDARY SCHOOLS.

The appointment of members of a school’s board of Management by the Minister for Education is based on one’s potential and contribution in rendering voluntary service. This service is towards the promotion and management of education for the sole purpose of molding the youth to be patriotic and useful to self and the society at large. This in effect means that the school should be an institution which produces physically fit persons of sound mind, moral integrity and refined character.

CONSTITUTION OF BOARD OF MANAGEMENT

As per the Education Act Chapter 211 (Revised 1980), Part III Sections 10 and 11 the BOM comprises of: -

a) 10 members appointed by the Minister for Education

b) Not more than 3 persons co-opted by the Board during the inaugural meeting and duly appointed by the Minister for Education.

During the inaugural meeting under the chairmanship of the Minister’s representative, the Board elects the chairman, the secretary, the bank account signatories and the members of the executive committee.

The Executive Committee has delegated powers to manage the school on behalf of the Board of Management while the Head teacher is delegated to administer the school on daily basis as the Secretary to the Board of Management.

It should however be noted that all the transactions by either the Executive Committee or the Secretary should be endorsed at the next full Board’s meeting.

FUNCTIONS OF THE BOARD OF MANAGEMENT

The Board is required to perform the following functions in accordance with the provisions of the Education Act Chapter 211 and such other rules and regulations approved by the Minister for Education: -

a) Planning and development of physical facilities for the purpose of learning/teaching in the school.

b) Sourcing and management of school finances which includes receiving all fees, grants out of public funds, donations and such other income to the school. The Board is required to prepare, approve and implement both the recurrent and development budgets of the school.

c) Organize, direct, supervise and monitor approved projects and programs of the school.

d) Recruit, appoint and discipline the non-teaching staff in the school. However, the teaching staff is appointed and employed by the Teachers Service Commission and seconded to the Board for service in the school.

The Board may enter into an agreement with a registered Trade Union representing the interests of the non-teaching staff in the school.

e) Discipline of teachers and students under the general guidance of the Teachers Service Commission and the Director of Education respectively.

f) Regulate the admission of students subject to the general direction of the Director of Education.

MEETINGS OF THE BOARD OF MANAGEMENT

The full Board is required to meet two times in a year, but special meetings of the Board may be called at any time by either the Chairman or at the written request of three members of the Board. Notices of the Board meetings and agenda should be circulated to members two weeks before the date of the meeting.

The quorum of a Board’s meeting is one half the members of the Board. Matters deliberated upon by the Board are determined by a majority vote of the members present in the meeting and the chairman has a casting vote.

In the absence of the Chairman, members elect one of their own to chair that meeting. The Minutes of the business transacted by the Board is compiled by the Secretary and confirmed by the Board. A copy of the confirmed minutes including approved amendments should be sent to the Permanent Secretary immediately after confirmation by the Board with secondarylights on what should be acted upon. This includes the Board’s adopted Minutes of the Executive Committee of the Board of Management.

CONDUCT OF MEMBERS OF THE BOARD OF MANAGEMENT

In case a member is unable to attend a Board meeting, the Governor has the right to appoint a representative with full powers to act, vote and speak on his behalf in the Board’s meeting.

Any governor who is absent for a whole year or is adjudicated bankrupt will be required to resign from the Board of Management membership.

Except in special circumstances and with written permission from the Minister no governor should enter into any business transactions or contracts or hold interest in any school property or receive any remuneration from the school where one is a member.

IMPORTANT DOCUMENTS

The following documents, among others, are useful in executing once responsibilities as a member of the BOM: -

a) The Education Act

b) The Teachers Service Commissions act

c) The Teachers Service Commission Code of Regulations for Teachers

d) The Constitution of kenya

e) the procurement and disposal act

e) The Kenya National Examinations Council Act

f) Any agreement entered between the previous Boards and a recognised Trade Union that represents the interests of the non-teaching staff in the school.

The secretary to the Board of Management or the Head teacher can avail these documents for your study.

CONCLUSION

The Ministry of Education expects all members of Boards of Management to work collectively as a team with a unity of purpose, dedication and selflessly in discharging the challenging responsibilities entrusted to them by the Minister for Education.

PARENTS’ ASSOCIATION

CONSTITUTION – PARENTS’ ASSOCIATION

1. NAME: -

The name of the society shall be KONGOI KAPTICH SECONDARY SCHOOL – PARENTS ASSOCIATION. In this constitution referred to as “The Association.”

2. AIMS AND OBJECTIVES

This is a non-political society formed for the purpose of: -

a) Bringing closer together the staff and parents of the school; and

b) Providing a forum for discussion on all aspects concerning the school and its activities; and

c) Providing opportunity for exchange of views between the staff and parents; and

d) Organizing social activities with an aim of bringing the staff, parents and members of the Board of Management closer together; and

e) Providing through its fund raising efforts for equipment, scholarships and improvements and development to the school.

3. MEMBERSHIP:

a) Is mandatory for teachers and parents/guardians of Kaptich Kongoi Secondary School –.

b) The members will be required to pay money decided on from time to time by the association.

4. OFFICE BEARERS:

a) The office bearers of the association shall be: -

(i) The Chairman – who will be elected by the committee during the first meeting.

(ii) The Secretary

(iii) The Treasurer – who will be elected by the committee during the first meeting.

b) All office bearers except the secretary shall hold office from the date of election until the succeeding annual general meeting subject to the conditions contained in sub-paragraph (c) of this rule but shall be eligible for re-election.

c) Any office bearer who ceases to be a member of the society shall automatically cease to be an office bearer thereof.

5. DUTIES OF OFFICE BEARERS

The committee will elect the chairman and treasurer during that first meeting: - 14

a) Chairman: The chairman shall, unless prevented by illness or other sufficient cause, preside over all meetings of the committee and at all general meetings. The Principal shall be the secretary.

b) The Secretary: Shall deal with all the correspondence of the society under the general supervision of the committee. In cases of urgent matters where the committee cannot be consulted, she shall consult the Chairman. The decision reached shall issue notices ratification of otherwise at the next committee meeting. She shall issue notices convening all meetings of the society and shall be responsible for keeping minutes of all such meetings and for the preservation of all records of proceedings of the society and of the committee.

c) Treasurer: The Treasurer shall receive and shall also disburse, under the directions of the committee, all moneys belonging to the society and shall issue receipts for all moneys received by him and preserve vouchers for all money paid by him. The Treasurer responsible to the committee and to the members that proper books for account of all moneys received and paid by the association are written up, preserved and available for inspection.

6. THE P.A. COMMITTEE

a) The committee shall be constituted as follows: -

(i) Eight (8) parents class representatives elected at the AGM. Two (2) for each class

(ii) Four (4) members of staff elected by the teaching staff at or before/after the AGM. to represent the following interests;

1. Form Three/Four

2. Form One/Two

3. Academic Standards

4. Guidance and Counseling

(iii) The Principal and Deputy Principal

(iv) A maximum of three (3) co-opted members

b) The committee shall meet at such times or places as it shall resolve but shall meet not less than once in any three terms.

c) Any casual vacancies for members of the committee caused by death or resignation shall be filled at the next relevant meeting i.e. class meeting or staff meeting.

7. DUTIES OF THE COMMITTEE

a) The committee shall be responsible for the management of the association so as to fulfill the aims and objectives stated in Clause 2 hereof and for that purpose may give

. directions to the office bearers as to the manner in which within the law, they shall perform their duties. The committee shall have the power to appoint such sub-committees as it shall deem desirable to make reports to the committee upon which such action shall be taken as seems to the committee desirable.

b) All money disbursed on behalf of the association shall be authorized by the committee except as specified in rule (10) (d)

d) The quorum for meetings of the committee shall be no less than 5 members with at least one representative of parents and one representative of the staff.

8. GENERAL MEETINGS

There shall be two classes of general meetings. Annual General Meetings and Special General Meetings.

I The Annual General Meetings shall be held not later than March 31st in each year. Notice in writing of such annual general meeting, accompanied by the agenda for the meeting shall be sent to all members not less than 21 days before the date of the meeting and where practicable, by press advertisement not less than 14 days before the date of the meeting.

The agenda for any annual general meeting shall consist of the following: -

a) Reading of Notice of the Annual General Meeting

b) Confirmation of the minutes of the previous Annual General Meeting.

c) Matters arising

d) Reports: Principal, Treasurer, Chairman

e) Election of office bearers

f) Such other matters as the committee may decide as to which notice shall have been given in writing by a number of members to the secretary at least four weeks before the date of the meeting.

II A Special General Meeting may be called for any specific purpose by the committee. Notice in writing of such Special General Meeting shall be sent to all members not less than 7 days before the date thereof and where practicable by press advertisement not less than 7 days before the date of such meetings.

III Quorum for General Meeting shall be not less than 40% of the members of the association

9. PROCEDURE AT MEETINGS.

a) At all meetings of the Association the chairman, or in his absence, members selected by the meeting shall take the chair.

b) The Chairman may at his discretion limit the number of persons permitted to speak in favour of and against any motion.

c) Resolutions shall be decided by simple voting by a show of hands. In the case of equality or votes, the Chairman shall have a second or casting vote.

e) The Chairman, the Secretary and the Treasurer shall be trustees of the association in whom all the funds and property of the association shall be vested.

f) The trustees with the consent of a general meeting and without prejudice promoting the aims and objectives of the society upon the security of any assets of the association or otherwise and shall have power to execute all deeds and other documents which may be required for the purpose.

10. FUNDS

a) The funds of the association may only be used to carry out the aims and objectives of the association.

b) All moneys and funds shall be received by and paid to the Treasurer or his/her agent and shall be deposited by him/her or agent in the name of the association in any Bank or banks approved by the committee.

c) No payments shall be made out of the bank account without a resolution of the committee authorizing such payment.

d) The committee shall have power to suspend any office bearer whom they have reasonable cause to believe is not properly accounting for any of the funds or property of the society and shall have power to appoint another person in his place such suspension shall be reported to a general meeting to be convened on a date not later than two months from the date of such suspension and the general meeting shall have full powers to decide what further action should be taken in the matter.

e) The financial year to the association shall be from 1st April to 31st March of the subsequent year.

11. AMENDMENT TO THE CONSTITUTION

Amendments to the constitution of the association must be approved by at least 2/3 majority of members present at a General Meeting of the association. They cannot however, be implemented without the prior consent in writing of the Registrar, obtained upon application to him made in writing and singed by three of the office bearers.

ADMINISTRATIVE POSITIONS AND FUNCTIONS

ADMINISTRATIVE TITLE: PRINCIPAL

SECTION: MANAGEMENT

POSITION RESPONSIBLE TO: BOARD OF MANAGEMENT

POSITION REPORTING TO THE TITLE: DEPUTY PRINCIPALS

CHAPLAIN

DIRECTOR OF QUALITY ASSURANCE & STANDARDS

DIRECTOR OF STUDIES

DEAN OF STUDENTS

BURSAR

Overall responsibility

Efficient and effective management and development of the school as the centre of all-round excellence.

Key Tasks

(i) Formulating school policies in line with government regulations.

(ii) Managing the admission process of students.

(iii) Managing all teaching programmes at the school as per approved procedures and policies.

(iv) Assessing and monitoring of teaching programmes and making necessary interventions.

(v) Ensuring both internal and external examinations in the school meet quality standards required.

(vi) Monitoring school’s performance and initiating necessary interventions.

(vii) Convening and chairing the School Senior Management Committee meetings.

(viii) Ensuring the development and maintenance of school facilities.

(ix) Preparing budgets and facilitating approval as per laid down procedure.

(x) Being in charge of the school accounting office and “authority to incur expenditure”.

(xi) Granting leave of absence for all staff.

(xii) Implementing policies, strategies and programmes on staff training and development as per approved plans.

(xiii) Supervising, appraising and ensuring appropriate capacity building of personnel.

(xiv) Implementing and promoting staff and student relations’ policies that creating harmonious inter-personal relationship.

(xv) Being the secretary of the Board of Management and the Parents’ and Teachers association.

(xvi) Facilitating the development, implementation and review of the strategic plan of the school.

(xvii) Preparing accurate and timely reports as required

(xviii) Performing such other duties as may be assigned from time to time

ADMINISTRATIVE TITLE: DEPUTY PRINCIPAL ADMINISTRATION

SECTION: MANAGEMENT

POSITION RESPONSIBLE TO: PRINCIPAL

POSITION REPORTING TO THE TITLE: CHAPLAIN

DIRECTOR Q A & STANDARDS

DIRECTOR OF STUDIES

DEAN OF STUDENTS

Overall responsibility

Assist the Principal in Efficient and effective management and development of the school as the centre of all-round excellence.

Key Tasks

(i) Coordinating the implementation of administrative school policies in line with government regulations.

(ii) Coordinating the activities in the school annual calendar.

(iii) Coordinating the development and maintenance of school facilities.

(iv) Participating in budgeting and cost controls in the school.

(v) Supervising policies, strategies and programmes on staff training and development as per approved plans.

(vi) Participating in appraising and ensuring appropriate training of personnel

(vii) Convening and chairing the Student Discipline Committee

(viii) Managing student discipline relating to administration and/or boarding

(ix) Supervising Implementation of staff and student relations’ policies that create harmonious inter-personal relations

(x) Inducting new members of staff into the school programmes.

(xi) Participating in meetings of the Board of Management Association

(xii) Being the secretary of staff meetings jointly with the other Deputy Principal.

(xiii) Preparing accurate and timely reports as required

(xiv) Performing such other duties as may be assigned from time to time.

ADMINISTRATIVE TITLE: TEACHER ON DUTY

POSITION RESPONSIBLE: DEPUTY PRINCIPAL

Overall Responsibility

Efficient and effective supervision of school routine programmes as a centre of excellence.

Key Tasks

(i) Supervise the effective implementation of the daily school routine activities

(ii) Supervise the release of students granted official permission to leave school

(iii) Receive students arriving from home after official release

(iv) Supervise the punishment of students

(v) Maintaining accurate and up-to-date daily activities records*.

*The records shall include;

1. Students attendance of prep

2. Students on punishment

3. Students on leave out

4. Students on arrival

5. Daily report

ADMINISTRATIVE TITLE: SENIOR HEAD OF DEPARTMENT (CO-CURRICULAR)

SECTION: MANAGEMENT

POSITION RESPONSIBLE: DEAN OF STUDENTS

POSITION REPORTING TO THE TITLE: HEAD OF DEPARTMENT.

Overall Responsibility

Efficient and effective coordination of programmes in the Co-curricular department as a centre of excellence.

Key Tasks

(i) Facilitate the establishment of best practices in the co-curricular department.

(ii) Facilitate the acquisition of resources for the co-curricular department.

(iii) Facilitate efficient and effective utilization of resources in the co-curricular department

(iv) Facilitate the improvement and proper maintenance of the facilities in the co-curricular department.

(v) Facilitate the preparation and implementation of departmental schedules.

(vi) Maintaining accurate and up-to-date department records*.

(vii) Convene and chair the departmental meetings.

(viii) Facilitating the assessment and monitoring of department programmes and making necessary interventions.

(ix) Facilitating in appraising and ensuring appropriate training of personnel in department programmes

(x) Preparing accurate and timely reports as required

(xi) Performing such other duties that may be assigned from time to time.

*The records shall include;

1. Yearly work plan

2. Student sport choice

3. Student club choice

4. Student sport performance

5. Student club performance

6. School performance in sport

7. School performance in clubs

8. Ledger Books

9. Stock taking report

10. Inventory

11. Inter-house sports performance

12. Inter-house club performance

13. Personal files

14. Minutes of departmental files

ADMINISTRATIVE TITLE: CLASS TEACHER

SECTION: ACADEMICS

POSITION RESPONSIBLE: DIRECTOR OF STUDIES

POSITION REPORTING TO THE TITLE: NONE.

Overall Responsibility

Efficient and effective coordination of programmes in the class as a centre of excellence.

Key Tasks

(i) Supervise the establishment of best practices in the class.

(ii) To coordinate the requisition of all facilities required in the class

(iii) To receive students on admission to school.

(iv) To organize the sitting arrangement in the class.

(v) To coordinate the orientation programme for students in the class.

(vi) To communicate effectively the school policies and working programmes.

(vii) To maintain an accurate database of background information of every student in the class.

(viii) To identify and deal appropriately with all unique circumstances affecting the learning process of any student in the class.

(ix) To facilitate a good teaching and learning environment in the class.

(x) To establish and monitor secondary performance standards in the class in line with the school set targets.

(xi) Supervise effective and efficient collection of school fees.

(xii) Maintain accurate and up-to-date class records*

(xiii) To coordinate the effective communication of performance of students in the class with the parent/guardian/sponsor.

(xiv) To inspire all students in class towards all-round excellent performance.

*The records may include;

1. Class register

2. Furniture allocation

3. Student information sheet

4. Academic performance data

5. Participation in co-curricular

6. Indiscipline

7. Outstanding achievement

ADMINISTRATIVE TITLE: HEAD OF DEPARTMENT (FEES AND BURSARY)

SECTION: STUDENT AFFAIRS

POSITION RESPONSIBLE: DEAN OF STUDENTS

POSITION REPORTING TO THE TITLE: NONE.

Overall Responsibility

Efficient and effective coordination of fees collection and bursary allocation as a centre of excellence.

Key Tasks

(i) Supervise the establishment of best practices in fees collection and bursary allocation.

(ii) Supervise the acquisition of resources for fees collection and bursary allocation programme.

(iii) Supervise efficient and effective utilization of resources in fees collection and bursary allocation services.

(iv) Promote programmes aimed at mobilizing bursary funds.

(v) Supervise the preparation and implementation of departmental schedules.

(vi) Maintaining accurate and up-to-date department records*.

(vii) Convene and chair the departmental meetings.

(viii) Supervising the assessment and monitoring of department programmes and making necessary interventions.

(ix) Preparing accurate and timely reports as required

(x) Performing such other duties that may be assigned from time to time.

*The records shall include;

1. Yearly work plan

2. Fees payment register

3. Bursary allocation list

4. Needy student profile

5. Personal files

6. Minutes of departmental file

SENIOR MANAGEMENT COMMITTEE

COMPOSITION:

1. Principal - Chairperson

2. Deputy Principal

5. Director of Studies

7. Bursar

Overall Responsibility

Efficient and effective management and development of the school as the centre of all-round excellence.

Key Tasks

(i) Formulating school policies in line with government regulations.

(ii) Managing the admission process of students.

(iii) Managing all teaching programmes at the school as per approved procedures and policies.

(iv) Assessing and monitoring of teaching programmes and making necessary interventions.

(v) Ensuring both internal and external examinations in the school meet quality standards required.

(vi) Monitoring school’s performance and initiating necessary interventions.

(vii) Ensuring the development and maintenance of school facilities.

(viii) Preparing budgets and facilitating approval as per laid down procedure.

(ix) Implementing policies, strategies and programmes on staff training and development as per approved plans.

(x) Supervising, appraising and ensuring appropriate capacity building of personnel

(xi) Implementing and promoting staff and student relations’ policies that create harmonious inter-personal relationship.

(xii) Facilitating the development, implementation and review of the strategic plan of the school.

(xiii) Preparing accurate and timely reports as required

SCHOOL DISCIPLINARY COMMITTEE

COMPOSITION

1. Deputy Principal - Chair

4. Class teacher

5. teacher on duty

Overall Responsibility

Efficient and effective management and student discipline in the school as the centre of all-round excellence.

KEY TASKS

1. To ensure that a high level of discipline is maintained in the school.

2. To co-ordinate discipline cases in the school.

3. To listen, assess and make recommendations on discipline cases.

4. Co-ordinate the punishment given to students in the school.

5. To refer students for counseling when necessary.

6. To review the school rules from time to time.

7. To make reports of the discipline cases.

8. To keep records of the discipline case

ACADEMIC COMMITTEE

COMPOSITION

1. Director of Studies - Chairman

2. HOD Languages

4. HOD Sciences

5. HOD Humanities

6. HOD Creative & Technical

7. HOD - Examinations

Overall Responsibility

Establishing and coordinating efficiently academic standards leading to achievement of excellent academic results and enabling every team player to attain ones best results.

Key Tasks

1. Establishing realistic academic targets for every subject offered in the school.

2. Coordinating the teams to be able to attain the set standards.

3. Monitoring that all the school core functions are carried out efficiently and in a balanced manner.

4. Establishing means by which all the team players (students, staff, parents, stake holders) in the school work harmoniously for higher productivity.

5. Enabling the staff to carry out their day to day responsibilities which should lead to effective implementation of the school academic programs.

6. Facilitating parents/guardians to make positive contribution to the overall performance of the school.

7. Each member to be a role model in their subject area.

8. Guiding students to make appropriate subject choices.

9. Facilitating bench marking exercises in subject areas that are in need.

10. Harmonizing the teaching and learning programs in the school.

11. Establishing best academic bench marks that will lead to academic excellence

Non – Teaching Staff

(i) Bursar

(ii) Two accounts clerks

(iii) Stores Man

(iv) Secretary

(vii) Lab Assistant

(xii) Watchman

(xiii) Cateress

SCHOOL PREFECT BODY.

1) Head Girl

2) Head boy

3) Deputy Head Girl - administration

4) Deputy Head Girl - academics

5) Games Captain

6) Assistant Games captain

7) Environment prefect

8) Kitchen prefect

9) Class prefects

10) Water and sanitation

11) Lab prefect

12) Spiritual leader

ADMISSION PROCESS

The Ministry of Education provides criteria and supervises admission to Form One in Sub county schools in november every year. Students who have applied to specific schools are allocated places in order of merit. In the event that a place falls vacant it is filled by the sub county Director of Education in consultation with the Principal.

Curriculum Opportunities

(a) SUBJECTS OFFERED

1. 101 ENGLISH

2. 102 KISWAHILI

3. 121 MATHEMATICS

4. 231 BIOLOGY

5. 232 PHYSICS

6. 233 CHEMISTRY

7. 311 HISTORY & GOVERNMENT

8. 312 GEOGRAPHY

9. 313 CHRISTIAN RELIGIOUS EDUCATION

10. 443 AGRICULTURE

11. 565 BUSINESS STUDIES

12. PHYSICAL EDUCATION

(b) CLUBS

1. SCIENCE

2. YOUNG FARMERS

3. WILDLIFE

4. MATHEMATICS

5. DRAMA

6. RANGERS

8. RED CROSS

(c) SOCIETIES

1. PROTESTANTS (CHRISTIAN UNION)

2. CATHOLICS

3. SEVENTH DAY ADVENTISTS

(d) ADMINISTRATION FACILITIES

1. OFFICES 3

2. STAFFROOMS 2

(e) ACADEMIC FACILITIES

1. CLASS ROOMS

2. SCIENCE LABORATORY

(g) MEETING FACILITIES

(h) GAMES AND SPORTS FACILITIES

1. ATHLETICS TRACK 1

2. SOCCER FEILD 2

3. HOCKEY FIELDS 2

4. NETBALL FIELDS 1

5. VOLLEYBALL FIELDS 2

SCHOOL RULES & REGULATIONS

a) STUDENT EXPECTED CONDUCT AND BEHAVIOUR

The students of Kaptich Kongoi Secondary School ,

ACKNOWLEDGE the supremacy of the Almighty God of all creation

BELIEVE in worshiping and giving reverence to God.

UNDERSTAND that the school is a Christian school and accept times set aside for worship for the whole school.

SUPPORT the school policy that maintains that the academic programs and school functions take priority over all other activities.

COMMIT self to behaving properly, with decorum, self-respect and dignity and in a manner such as could enhance the name of their families, school and nation.

UNDERSTAND that rules and regulations are necessary to enhance co-existence in, peace, order and harmony, facilitating realization of set goals and objectives.

COMMIT self to respect all those in authority over them and act with courtesy in dealing with all administrative matters concerning all these rules and regulations and those that may be laid down from time to time.

b) SCHOOL REGULATIONS

(A) UNIFORMS AND GROOMING.

(i) school uniform for girls consists of: -

· Brown checked skirt

· Cream White, short-sleeved blouse with a school logo

· Mustard long sleeved V-neck pullover with a school logo

· maroon/gold stripped tie

· Black, low-heeled, laced up leather shoes

· White socks (not stockings)

(ii)school uniform for boys consists of:-

• cream white short sleeved shirts with a school logo

• mustard long sleeved pullover with school logo

• grey long trouser

• maroon/gold stripped tie

• grey socks

• black leather shoes

(ii) The school games kits consists of: -

· Zain yellow yellow

· White sports shoes

(iii) The Rangers uniform shall be won only by Rangers on duty on Mondays and Fridays and consists of their official uniforms.

(iv) The Girl Scouts uniform shall be won only by Scouts on duty on Mondays, Fridays and on special occasions and consists of their official uniforms.

(v) The Red Cross uniform shall be won only by Red Cross on duty on Mondays, Fridays and on special occasions and consists of their official uniforms.

(vi) Prefects are issued with additional uniform which includes:

· black V-neck cardigan

· black tie

·

(vii) Wear the school uniforms at all times in school, during official outings, and when travelling to and from home.

(viii) Label all uniform, and keep them clean, neat and mended.

(xi) Rain coats may be used outside class, dormitory and dinning hall only during rainy weather.

(xiv) girls should Keep their hair natural and not plaited. Comb their hair backwards and where necessary hold with a small plain black hair band.

(xv) Keep nails short and use no nail varnish.

(xvi) Use no jewelry.

(xvii) Keep no unacceptable attire in school.

(B) BOUNDS:

(i) Be within the school compound at all times, except with official permission to leave.

(ii) Be in class during all lessons, except with official permission.

(v) Where there is need to leave the school compound, request should be made by a parent or guardian to the Deputy Principal at least two days in advance.

(vi) Report to the Deputy Principal immediately upon arrival from out of school.

(vii) Avoid the following areas;

· The immediate surroundings of the houses of teaching and non-teaching staff.

· School kitchens, except with official permission

· Prep rooms in the laboratory

· playing ground, except with the supervision of a teacher

· Near school fences and gates.

· Places out of school, where alcoholic drinks are offered or disco is held.

· Such other places as may be specified from time to time

(ix) Seek for permission to use any of the school facilities or equipment from the teacher in-charge.

(G) FAMILY BEREAVEMENT

i. All news of bereavement is brought to school through the office of the Principal in person, not by phone or letter.

ii. Permission to attend a funeral is only granted for cases of immediate family members and where a close relative who has authentic authority from the parent/guardian, accompanies.

(H) GENERAL CONDUCT

i. Arrive in school on school-opening days before 7.00 a.m. If unable to come to school on the specified date, be accompanied by parent or bring an authentic letter of explanation.

ii. Attend to and be punctual for all duties and responsibilities in the school routine.

iii. Observe silence and orderly behaviour at all times.

iv. Carry no electrical appliances or valuables to school.

v. Be responsible in the handling of school property. The costs arising from any damage on school property is met by the individual(s) responsible

vi. Avoid lending to or borrowing from others.

(I) SERIOUS OFFENCES

The following offences are considered to be serious: -

ii. Cheating during examinations

iii. Leaving the school compound without permission.

iv. Threatening another student or school property.

v. Fighting with another student.

vi. Stealing

vii. Malicious damage to school property

viii. Taking illicit drugs, including alcohol, cigarettes, heavy drugs, etc.

ix. Immoral behaviour and other unacceptable practices.

x. Being repeatedly on punishment

A student who commits any of these offences earns an immediate suspension, while further action is considered.

SCHOOL ROUTINE

i. WEEKDAYS

7.15 – 7.25 a.m. - Morning Prep

7.30 – 7.55 a.m. - Monday -Flag raising assembly

Tuesday –morning preps

Wednesday- morning preps -

Thursday morning preps -

Friday Flag raising assembly

8.00 – 9.20 a.m. - Early morning lessons

9.20 – 9.30 a.m. - Short Break

9.30 – 10.50 a.m. - Mid – morning lessons

10.50 – 11.10 a.m. - Tea Break

11.10 a.m. – 1.10p.m. - Late - morning lessons

1.10. – 1.55 p.m. - Lunch

2.00 – 4.00 p.m. - Afternoon lessons

4.00 – 5.00 p.m. - Co-curricular activities

Monday Games

Tuesday Guidance and counseling

Wednesday-christian union

Thursday -Clubs meeting

Friday Games

5.00 – 5.15 p.m. - Compound cleaning

School Fees approval system

The school budget as prepared by the bursar is presented and discussed by;

i. The Senior Management Team

ii. The Board of Management

iii. The Parents Association

When approved the proposals are presented to the due process of approval by the Ministry of Education

Teacher’s Performance tasks

1. Be conversant with the updated syllabus

2. Be thorough with the mastery of content of syllabus

3. Prepare an appropriate and effective course outline

4. Prepare an appropriate schemes of work

5. Prepare appropriate lesson plans and notes

6. Attend all allocated lessons punctually

7. Use effective aids to learning

8. Establish a conducive learning environment

9. Sustain the interest of the students during lessons

10. Organize appropriate out of class learning activities

11. Give appropriate assignments regularly

12. Check and assess all assignments

13. Set quality tests and exams on schedule, and prepare appropriate marking schemes.

14. Administer and supervise all tests and exams professionally

15. Mark the tests and exams accurately within stipulated time

16. Return and revise the marked work effectively.

17. Analyse the results of tests and exams.

18. Identify special academic needs of students and meet them

19. Maintain and update all school records including; Records of work, Records of marks, Report forms, issue of school books and other equipment and apparatus

20. Cover the syllabus effectively and early enough to allow for revision

21. Carry out an effective comprehensive revision program

22. Train students on specific requirements in undertaking examinations

23. Facilitate the existence of a conducive environment for the conduct of examinations.

24. Conduct oneself so as to provide a virtuous role model to students

25. Provide effective guidance and counselling programmes towards character-formation.

26. Instil a secondary standard of discipline in students

27. Encourage and provide opportunity for sound spiritual growth among students

28. Educate students on a variety of useful co-curricular activities

29. Provide opportunity for students to identify areas of talent and gifting.

30. Develop talents and gifts of students

31. Be aware of diverse career opportunities for students and requirements for entry.

32. Educate students on career opportunities available and their requirements.

33. Instil in students a sense of patriotism.

34. Conduct oneself in such a manner as to enhance team spirit among teaching staff.

35. Be conversant with and abide by the policy framework established to manage the school.

36. Recognise and respect the various positions of authority established to facilitate the smooth running of the school.

TEAM BUILDING

1. Committing oneself to excellence in the implementation of the school programmes

2. Working within schedules set to implement the school programmes.

3. Developing a sense of self-confidence and being open to encouragement and constructive criticism.

4. Recognising one another’s position of authority in the management of school programmes.

5. Co-operating with one another in the implementation of the school programmes.

6. Listening to and appreciating one another’s contribution to various school endeavours.

7. Fostering good relationship with one another at different levels.

8. Understanding and respecting one another’s feelings and actions in any situation.

9. Being encouraging and inspirational to students

10. Being respectful and supportive of the non-teaching staff

RELIGIOUS ACTIVITIES

I. GROUPS

1. PROTESTANTS (CHRISTIAN UNION)

2. CATHOLICS

3. SEVENTH DAY ADVENTISTS

IMPORTANT SCHOOL DAYS

Career day

Agm

Prayer day

Academic day

Thanks giving day

CUSTOMER CARE

1. Be friendly and helpful to students and parents

2. Be well informed about the school so as to attend to all visitors courteously and promptly.

3. Be effective in carrying out duties in the school programmes.

4. Improve the facilities in the areas that students are served.

5. Improve the hospitality in all offices that render services in school

6. Improve the public relations of the school staff who man the entrance gates to school.

7. Provide clear notices that guide visitors in school to various areas in the school compound.

8. Review procedures in the school system with the aim of making them fast and effective.

9. Review the process of student discipline with the aim of exempting the Principal from the long sessions of counselling.

10. Establish a curriculum of expected behaviour through which a student passes in preparation for life out of school.

Student Health Care Programme

The school maintains a hygienic and safe environment within which the students and staff operate. The students are provided with first aid medical care. The school supervises any cases of emergency treatment when the parents or guardians of students cannot be reached before action recommended by a doctor is undertaken.

Student Counselling Programme

The school provides counselling services aimed at ensuring that the social environment in which students operate is conducive for learning. The objective of the counselling programme is to establish secondaryly motivated and emotionally stable students who can co-exist and work inter-dependently to achieve excellent outcomes in all they endeavour to participate in.