Instructions for Authors

Three types of submission are solicited: long papers, student papers and short papers. All types of papers should be submitted not later than 15th January, 2019.

Long papers should describe original research and must not exceed 10 pages plus references. They will be published in the conference proceedings and in the ACL Anthology, and will have a full oral presentation at the conference.

Student papers should describe original research but the first author must be a student or at least 2/3 of the work on a paper should be completed by students. Papers should not exceed 8 pages plus references. In contrast to long papers, the reviewers will give special support to authors in terms of mentoring and guidance. The papers will have a full oral presentation at the conference in a special student session and will be published in the conference proceedings and in the ACL Anthology.

Short papers (typically system or project descriptions, or ongoing research) must not exceed 5 pages plus references. They will be published in the conference proceedings and in the ACL Anthology, and will have a lightning talk at the conference, followed by a poster/demo session for discussion.

Papers should be electronically submitted in PDF format via the EasyChair system at https://easychair.org/conferences/?conf=iwcs2019. Please make sure that you select the right track when submitting a paper. Contact the organisers if you have problems using EasyChair.


Formatting Instructions

Papers should be formatted with a Times font, size 11pt, typeset in one column, and with margins of 25mm all around. Papers should be submitted anonymously. We strongly encourage authors to use LaTeX in preparing their document.

Users of LaTeX should use documentclass article with the options a4paper and 11pt, using the packages times and geometryto set font and margins. For citations please use the natbib package with chicago.bst as bibliography style. See below for an example LaTeX file:

\documentclass[a4paper,11pt]{article}

\usepackage{graphicx}  %%% for including graphics
\usepackage{url}       %%% for including URLs
\usepackage{times}
\usepackage{natbib}
\usepackage[margin=25mm]{geometry}

\title{Example Paper for IWCS}
\date{}

\author{Example Author\\
       Affiliation\\
       \texttt{example@email.org}
  \and Someone Else\\
       Another Affiliation\\
       \texttt{another@email.org}
}

\begin{document}
\maketitle
\thispagestyle{empty}
\pagestyle{empty}

\begin{abstract}

...

\end{abstract}

\section{Introduction}

....

\bibliographystyle{chicago}
\bibliography{mybib}

\end{document}

Dual Submission

Papers that have been or will be submitted to other meetings or publications must indicate this at submission time. Authors of papers accepted for presentation at IWCS 2019 must notify the program chairs by the camera-ready deadline as to whether the paper will be presented. All accepted papers must be presented at the conference to appear in the proceedings. We will not accept for publication or presentation papers that overlap significantly in content or results with papers that will be (or have been) published elsewhere.

All submissions should comply with the recent ACL policies on Submission, Review and Citation. The authors are strongly encouraged to check those here before submitting their paper.

Final camera-ready versions of the papers

The deadline for camera-ready papers is Monday 1 April 2019 11:59PM UTC-12:00. The formatting of the final camera-ready versions should be following the same formatting as the original submissions, including their length. Please upload your final manuscript by simply uploading a new copy of the paper on Easychair:

https://easychair.org/conferences/?conf=iwcs2019


Posters

Posters presented at the conference should be formatted as A0 Portrait. Poster authors also need to send two slides for the flash presentation, one of which will be the titlepage of the poster, to iwcs2019@easychair.org at least by the 23rd of May.


Room Facilities

The main room (Wallenberg, where the main conference is taking place) and room America (where some of the workshops take place) will be fitted with a computer, microphones, speakers, and VGA and HDMI outputs. The rest of the rooms, i.e. Antarktis, South America and Asia, will be fitted with a computer, speakers, and VGA and HDMI outputs (these are much smaller rooms that no mics are needed)