VOLUNTEERS

ORIENTATION VIDEO

Here is a zoom info orientation session. To volunteer watch this orientation to become familiar with how things will be running. If you have any questions please contact the admin at islandawaken@gmail.com

General Map

This is the general set up for the tent in each city.

ALL CITIES LETTER

Hey Island Awaken Team!
....Click for the letter to expand below...

Hey Island Awaken Team!

We are just days away from kicking off Island Awaken — an 8-city gospel tour across Vancouver Island — and we couldn’t be more excited that YOU are part of it.

Hundreds of volunteers from across the island are coming together to serve, pray, build, and believe for a move of God like we’ve never seen before. From Port Hardy to Victoria, we’re uniting under one banner: Jesus lifted high, souls saved, the Church mobilized, and cities changed.

Below is your general volunteer info to help you get ready. You’ll also receive a city-specific email the week of your assigned event with exact times, location, field layout, and your role for that stop.

> If you don’t receive an email for a specific city please email us at islandawaken@gmail.com.

Event Overview

Cities: Port Hardy, Campbell River, Comox, Duncan, Port Alberni, Nanaimo, Parksville, Victoria
Dates: July 12 – August 31 (Fridays to Sundays in most cities)
Service Times: 7:00PM Fri & Sat, 6:00PM Sun — some cities may have special outreach or training formats (Port Alberni, Duncan), check website for specifics
What to expect: Worship, preaching, healing, baptisms, salvations, and powerful encounters with Jesus

Volunteer Expectations

Arrival times: Vary by city — 10:00AM to setup, if you cannot make it until later please let us know what time you’ll be arriving, Worship teams on site at 5:00
Team huddle: 5:30PM nightly
Teardown: Each night after service (sound equipment) and a full teardown Sunday evening
All details for your city will be in the separate chat you’ll receive before your weekend.

Volunteer Roles

You’ll be assigned to one or more of the following areas (based on your availability and giftings):

Tent Setup (large 40’ and smaller tents)
Interior Setup (lights, stage, chairs)
Sound Team
Signage/Banners
Security
Outreach / Evangelism
Food Prep & Serving
Intercession
Altar Ministry
Baptism Coordination
Church Connection Table
Runner (helps follow up with salvations)
City Coordinator Support
Teardown
Photo/Video Team

Note: flexibility is key. You might be asked to help in another area as needed.

ROLES DESCRIPTIONS

1. Large Tent Set-Up (40')
Help set up the main 40-foot tent. This includes unloading, assembling, and securing the structure before the event begins.

2. Smaller Tent Set-Up
Assist with setting up smaller tents used for things like prayer, food, and merchandise.

3. Interior Tent Set-Up (Lights, Chairs, Stage)
Help arrange chairs, install lighting, and set up the stage inside the main tent.

4. Sound Set-Up
Assist with setting up speakers, cables, mics, and sound gear. (Experience helpful but not required.)

5. Signage & Banners
Put up banners, sandwich boards, and directional signs around the tent and in town.

6. Security / Safety
Help monitor the area, manage crowd flow, and keep equipment safe during the event.

7. Outreach Team
Join a team that hands out flyers and invites people in the streets and community to the event.

8. Food Team
Help cook, serve, or clean up meals/snacks for volunteers or attendees, depending on the city.

9. On-Site Intercession
Pray on location during the event. A quiet, designated space will be provided.

10. Tear Down Crew (Nightly & End of Event)
Help pack up sound gear and tents each night and at the end of the weekend. Includes organizing and loading equipment.

11. Baptism Coordinator
Oversee and organize baptisms at the event. Includes set-up of the tank, towels, sign-ups, and coordination with the ministry team.

12. Altar Team
Serve as part of the team that prays with people during altar ministry. Basic training and accountability required.

13. Church Connection Table
Run the table where people can connect with local churches, get follow-up resources, and leave their contact info.

14. City Coordinator
Point person for one of the Island Awaken cities. Helps with local logistics, volunteer coordination, and communication with the central team.

15. Runner (Follow-Up Assistant)
Works closely with the Church Connection Table. Connects with new believers or those responding during altar calls, helps collect their contact info, and brings them over to the Church Connection Table for next steps.

What to Bring

Weather-appropriate clothing (check weather forecast beforehand)
Bible, notebook, pen
Refillable water bottle
Snacks or food if needed (we will also be providing some for volunteers)
A heart ready to love and serve

Spiritual Posture

This isn’t just an event — it’s an assignment. We are believing for entire families to be saved, the Church to be awakened, and cities to be transformed.

Please be praying in the days leading up to your city’s weekend. Come filled, come surrendered, and come expectant.

Check-In & Contact

You’ll check in at the main tent volunteer table each day, get a lanyard
For questions or emergencies, contact your City Coordinator (listed in your city-specific email)
If unsure, you can always reach out to me directly