Ammendments Info

Section(s) Affected

• 1.3

Proposal:

Old Section : 1.3. The IRC logo shall be the Innis Residence Crest created in 2014-2015.

Changed: 1.3. The official IRC logo shall be the Innis Residence Crest created in 2014-2015.

1.3.14. The council may create an annual logo in place of the official logo. The temporary logo must include the words “Innis Residence Council” and the year(s) for which it is active. Other design elements are decided by the current council.

In Actual English: Allow for new logos to be made each year

Rationale: The logo has been made anew for at least three years

Fees

Section(s) Affected

• 2.2

Proposal:

Old Section: 2.2. The IRC exists for the purpose of realizing the needs, goals, and initiatives of the registered students of the Innis Residence.

Changed: 2.2. The IRC exists for the purpose of realizing the needs, goals, and initiatives of IRC fee paying Innis Residence students.

In Actual English: IRC serves members who pay IRC fees

Rationale: Clears up confusions

Multiple Roles

Section(s) Affected

• 4.2

Proposal:

Old Section:

Changed: 4.2 No Executive Officer may hold two or more roles on the Innis Residence Council

In Actual English: No exec can hold more than one role

Rationale: No member of council should hold more than one role, but it’s not clearly stated anywhere

Section(s) Affected

• 4.3.1.3

Proposal:

Old Section: 4.3.1.3. Serves as the official spokesperson of the IRC. This involves chairing executive and general IRC meetings, chairing appropriate selection meetings, giving reports on behalf of the IRC at meetings of the Innis College Council and its appropriate subcommittees, attending regular meetings with the Residence Life Coordinator of Innis Residence, and acting as the liaison between the IRC and other Innis student groups and administration.

Changed: 4.3.1.3 Serves as the official spokesperson of the IRC. This involves chairing executive and general IRC meetings, chairing appropriate selection meetings, giving reports on behalf of the IRC at meetings of the Innis College Council and its appropriate subcommittees, attending regular meetings with an assigned staff member of the OSL of Innis Residence, and acting as the liaison between the IRC and other Innis student groups and administration.

In Actual English: Change residence life coordinator to member of OSL

Rationale: Liaison with IRC is not always the RLC

House Olympics

Section(s) Affected

• 4.3.2.6

Proposal:

Old Section:

Changed: 4.3.2.6 Responsible for overseeing, and noting attendance of, monthly House Olympics.

In Actual English: VP Internal is responsible for noting attendance and organizing the monthly House Olympics

Rationale: Same as 4.3.2.5

Newsletter

Section(s) Affected

• 4.3.3.6

Proposal:

Old Section: 4.3.3.6. Responsible for monthly creation and distribution of the IRC Newsletter which shall be distributed every month.

Changed: 4.3.3.6. Responsible for monthly creation and distribution of the IRC Newsletter, which is to be distributed at an appropriate frequency to keep residents updated on IRC affairs

In Actual English: IRC newsletter should be consistently distributed, but not necessarily monthly

Rationale: Depending on the amount of events, monthly newsletters either include too much or too little information

Audit/ Exemption

Section(s) Affected

• 4.3.4.3

Proposal:

Old Section: 4.3.4.3. Responsible for completing and submitting the audit for the previous year’s budget to student affairs.

Changed: 4.3.4.3. Responsible for completing and submitting the audit and/or audit exemption request for the previous year’s budget to student affairs.

In Actual English: Audit and/or audit exemption are to be done by the VP Finance

Rationale: Sometimes an audit is requested/ required, and sometimes the exemption is requested/ required. Either way VP Finance must do it

Event with Junior Reps

Section(s) Affected

• 4.3.5.3

Proposal:

Old Section: _

Changed: If applicable, organizes at least one event with Junior Representatives.

In Actual English: Organizes an event with junior reps if the role exists that year

Rationale: This has unofficially been required for years

Merchandize

Section(s) Affected

• 4.3.5.4

Proposal:

Old Section:

Changed: If merchandise is ordered for the IRC, it shall be done by the VP Social.

In Actual English: T-shirts or other merchandize are ordered by VP Social

Rationale: This has unofficially been required for years

Section(s) Affected

• 5.1.2

Proposal:

Old Section: _

Changed: 5.1.2 No House Representative may hold two or more roles on the Innis Residence Council

In Actual English: No house rep may be more than a house rep

Rationale: No member of council should hold more than one role, but it’s not clearly stated anywhere

Junior Reps

Section(s) Affected

• 5.2

Proposal:

Old Section: 5.2. There will be the same number of First-Year Representatives selected as the number of House Representatives.

Changed: 5.2. There may be the same number of Junior Representatives selected as the number of House Representatives at the discretion of the Vice President Internal.

In Actual English: If the council has Junior reps, their selection is at the discretion of the VP Internal and they must be equal in number to House Reps

Rationale: It is unfair if there is an uneven number of Junior reps compared to House reps

More responsibility

Section(s) Affected

• 5.3.2

Proposal:

Old Section: 5.3.2. Promotes, participates, and helps run Suite, IRC, and other events throughout the Residence. Promotes house spirit and a sense of community within the members of the house. Get to know people from their own house and encourage them to hold Suite Events and participate in House Olympics.

Changed: 5.3.2. Promotes, participates, and helps run Suite, IRC, and other events throughout the Residence. Promotes house spirit and a sense of community within the members of the house. Communicate with constituents from their own house and encourage them to hold Suite Events and participate in House Olympics, events, meetings, and other IRC affairs.

In Actual English: Reps communicate with their houses, and encourage them to involve themselves with the residence

Rationale: Accurately reflect the responsibilities of the role

Receipts and Events

Section(s) Affected

• 5.3.5

Proposal:

Old Section: 5.3.5. Processes Suite Event receipts by submitting an IRC Reimbursement Form to the IRC Vice-President Finance, and distributing reimbursement to the appropriate suites.

Changed: 5.3.5. Processes Suite Event receipts from their house and receipts of events they put on. by submitting an IRC Reimbursement Form to the IRC Vice-President Finance, and distributing reimbursement to the appropriate suites.

In Actual English: Receipts and reimbursements for both suite events and events done by a rep are to be done by that rep in conjunction with the VP finance

Rationale: A representative is also responsible for the finances of suite events, not just their own events

House Olympics 2

Section(s) Affected

• 5.3.6

Proposal:

Old Section: 5.3.6. Organizes the September House Olympics as a group.

Changed: 5.3.6. Organizes at least one Olympics as a group.

In Actual English: House Reps organize at least one house olympics together

Rationale: Does not have to be in September

House Rep to Exec pipeline

Section(s) Affected

• 5.2.12

Proposal:

Old Section: 5.3.12. House Representatives may not serve as an Executive in the Innis Residence Council in the same year, unless chosen by appointment.

Changed: Remove it

In Actual English:

Rationale: Replaced by 5.1.2

House Rep Application

Section(s) Affected

• 5.3.13

Proposal:

Old Section: 5.3.13. House Representatives will be selected through an application process in the second half of the winter term. Applications will be created and decisions will be made by a panel of IRC Executives (both newly elected and currently serving are eligible to sit on the panel).

Changed: 4.3.2.6. House Representatives will be selected through an application process. Applications will be created and decisions will be made by a panel of IRC Executives overseen by the Vice President Internal (both newly elected and currently serving executives are eligible to sit on the panel).

In Actual English: House Rep selection is done through application by the VP Internal and other execs

Rationale: It’s a VP internal job, so it should be under that section and not House Representatives

Section(s) Affected

• 5.4.3

Proposal:

Old Section: 5.4.3. Hosts a combined, residence-wide event with the Vice-President Social in the month of November.

Changed: 5.4.3. Hosts at least one combined, residence-wide event with the Vice-President Social.

In Actual English: A social event must be put on by House Reps in conjunction with the VP Social

Rationale: Does not have to be in November

Winter Semester Event

Section(s) Affected

• 5.4.4

Proposal:

Old Section: 5.4.4. Hosts a combined, residence-wide welcome back party in the first two weeks of the winter semester.

Changed: 5.4.4. Hosts a residence-wide welcome back party early in the winter semester.

In Actual English: Residence-wide social event must be hosted early in the Winter semester

Rationale: Does not have to be in the first two weeks of the semester

House Olympics 3

Section(s) Affected

• 5.4.7

Proposal:

Old Section: 5.4.7. Organizes and runs one House Olympics as a group.

Changed: 5.4.7. Organizes and runs at least one House Olympics as a group.

In Actual English: At least one HO is hosted by House Reps

Rationale: Does not limit involvement of house reps to only one House Olympics

Junior Reps Application

Section(s) Affected

• 5.4.10

Proposal:

Old Section: 5.4.10. First-Year Representatives will be selected through an application process before the end of October. Applications will be created and decisions will be made through a blind selection process by the IRC Executive and House Representatives.

Changed: 5.4.10. Junior Representatives will be selected through an application process Applications will be created and decisions will be made through a blind selection process by the Vice President Internal and existing House Representatives.

In Actual English: Junior Reps are selected by the VP Internal and existing House Reps

Rationale: Remove time limit

Emergency Meetings

Section(s) Affected

• 6.1.3

Proposal:

Old Section: _

Changed: 6.1.3 Should an emergency meeting per 6.1.1 or 6.1.2 require a vote, at least four of the executive officers and at least two-thirds (⅔) of the voting members of the council must be present.

In Actual English: At least 4 execs and ⅔ of voting members of council must be present if a vote is required

Rationale: Ensures fair voting practices

Emergency Meetings

Section(s) Affected

• 6.1.3

Proposal:

Old Section: _

Changed: 6.1.3 Should an emergency meeting per 6.1.1 or 6.1.2 require a vote, at least four of the executive officers and at least two-thirds (⅔) of the voting members of the council must be present.

In Actual English: At least 4 execs and ⅔ of voting members of council must be present if a vote is required

Rationale: Ensures fair voting practices

Non-IRC Meeting Attendance

Section(s) Affected

• 6.3

Proposal:

Old Section: 6.3 Anyone may attend an IRC meeting in an observational capacity.

Changed: 6.3 Anyone may attend an IRC meeting in an observational capacity and may actively participate at the discretion of the President.

In Actual English: Anyone may attend a meeting, but participation of non-IRC members is at the discretion of the president

Rationale: If a non-IRC member wants to discuss in a meeting, the president as moderator of the meeting should be able to allow it. This allows for discussions to be at period of meetings that does not disturb meeting flow

Voting Members

Section(s) Affected

• 6.4

Proposal:

Old Section:

6.4. On matters being put to a vote, all members are permitted one vote per member, except committee members. Each committee is permitted one vote per committee.

6.4.1. Social Media-Marketing Directors are limited to one vote collectively.

6.4.2. The ICSS First Year Innis Residence Representative will be permitted a vote.

Changed:

6.4. On matters being put to a vote:

6.4.1 Each House Representative has one (1) vote.

6.4.2 Each Junior Representative has one (1) vote

6.4.3 Each committee has one (1) vote collectively

6.4.4 Social Media-Marketing Directors have one (1) vote collectively

6.4.5 The ICSS First Year Representative has one (1) vote

In Actual English: Details who can vote

Rationale: Makes it earlier to read and understand

Nomination

Section(s) Affected

• 7.3.3

Proposal:

Old Section: 7.3.3. Nomination forms shall be available from, and returned to, the Election Officer. Forms shall require the signature or e-signature of the candidate, the position they are running for, the signature or e-signature of the nominator, as well as the signatures or e-signatures of an additional 9 (nine) residents. Nomination forms cannot be signed by Residence Dons. They will be available at least one week before campaigning begins.

Changed: 7.3.3. Nomination forms shall be available from, and returned to, the Election Officer. Forms shall require the signature or e-signature of the candidate, the position they are running for, the signature or e-signature of the nominator, as well as the signatures or e-signatures of an additional 9 (nine) residents. Nomination forms cannot be signed by non-constituents. They will be available at least one week before campaigning begins.

In Actual English: Non-constituents cannot sign a nomination form

Rationale: Encompasses all non-constituents

Proposal:

Old Section: 7.3.6. Campaign posters will adhere to the following rules: Each candidate is allowed one 8.5” x 11” poster per bulletin board. No posters shall be posted on the bulletin boards between the elevators. Posters shall not cover other posters of any kind. Posters do not need to be stamped, but a copy of any poster shall be submitted to the Elections Officer before being posted. The Elections Officer shall prohibit the posting of any poster deemed offensive or inappropriate. Posters shall not refer to other candidates. No new posters shall go up during the voting period. All posters will be removed within 24 hours of the conclusion of the voting period. Election paraphernalia is permitted on suite doors and bulletin boards by permission of that suite. These posters do not require approval, but may be removed if deemed offensive or inappropriate by the Elections Officer or in violation of Residence poster guidelines. Posting outside of the areas specified is prohibited. The Residence photocopier(s) shall not be used for the production of posters.

Changed: 7.3.6 All campaign posters and materials must be approved by the Elections Officer

7.3.6.1 Campaign posters will adhere to the following rules: Each candidate is allowed one 8.5” x 11” poster per bulletin board. No posters shall be posted on the bulletin boards between the elevators. Posters shall not cover other posters of any kind. Posters do not need to be stamped, but a copy of any poster shall be submitted to the Elections Officer before being posted. The Elections Officer shall prohibit the posting of any poster deemed offensive or inappropriate. Posters shall not refer to other candidates. No new posters shall go up during the voting period. All posters will be removed within 24 hours of the conclusion of the voting period. Election paraphernalia is permitted on suite doors and bulletin boards by permission of that suite. These posters do not require approval, but may be removed if deemed offensive or inappropriate by the Elections Officer or in violation of Residence poster guidelines. Posting outside of the areas specified is prohibited.

7.3.6.2 The Residence photocopier(s) shall not be used for the production of posters.

7.3.6.3 Virtual posts must also be approved by the elections officer and can not be posted once the voting period has begun.

In Actual English: Details poster requirements for physical posters, the photocopier may not be used, approval of materials is required (including virtual ones)

Rationale: Easier to read, encompasses more materials

Campaigning Mediums

Section(s) Affected

• 7.3.7

Proposal:

Old Section: 7.3.7. Campaigning will adhere to the following rules: Campaigning consists of posters, verbal solicitations, electronic solicitations, or any other act the Elections Officer believes to constitute solicitation. Campaigning can only be conducted by the person running for the IRC Executive position. Candidates are not allowed to campaign together in any way. This includes, but is not limited to: sharing posters, joint solicitations, referring directly to other candidates and/or forming a party. Candidates with access to the Residence email list or website shall not use these resources for campaigning.

Changed: 7.3.7. Campaigning will adhere to the following rules: Campaigning consists of posters, digital posts, verbal solicitations, electronic solicitations, or any other act the Elections Officer believes to constitute solicitation. Campaigning can only be conducted by the person running for the IRC Executive position. Candidates are not allowed to campaign together in any way. This includes, but is not limited to: sharing posters, joint solicitations, referring directly to other candidates and/or forming a party. Candidates with access to the Residence email list, website, or any other IRC exclusive resource shall not use these resources for campaigning.

In Actual English: Campaigning for elections includes posters, digital posts, verbal solicitations, electronic solicitations, and anything the elections officer believes to be solicitation. Campaigning must only be done by the person running.

Rationale: Inclusion of digital mediums

Campaign Questions

Section(s) Affected

• 7.3.8

Proposal:

Old Section: 7.3.8. Campaign speeches shall adhere to the following rules: Speeches shall not exceed four minutes. Each candidate will be permitted 2 minutes of setup time. Speeches may include props and electronic presentations. The IRC will provide no such objects to candidates. Speeches shall not refer to other candidates by direct reference. Speeches shall not contain anything offensive. Within each position, the order shall be randomized. Speeches shall be conducted by the Elections Officer, and the above rules judged at his or her discretion.

Changed: 7.3.8. Campaign speeches shall adhere to the following rules: Speeches shall not exceed four minutes. Each candidate will be permitted 2 minutes of setup time. Speeches may include props and electronic presentations. The IRC will provide no such objects to candidates. Speeches shall not refer to other candidates by direct reference. Speeches shall not contain anything offensive. Within each position, the order shall be randomized. Speeches shall be moderated by the Elections Officer, and the above rules judged at his or her discretion. Constituents must be permitted to ask questions of their candidates.

In Actual English: Campaign speeches must be maximum 4 minutes, may include props, and shall not directly mention another candidate or be offensive. Constituents must be able to ask questions

Rationale: Mandate questions

Impeachment

Section(s) Affected

• 8.3

Proposal:

Old Section: 8.3. A motion to remove any Executive Officer may only be brought forth after the Vice-President Communications has received a petition with 50 signatures of Innis residents requesting the removal of the said officer.

Changed: 8.3. A motion to remove any Executive Officer may only be brought forth after the Vice-President Communications has received a petition with ⅓ of Innis residents requesting the removal of the said officer.

In Actual English: ⅓ of resident signatures are required for the impeachment of an Executive Officer

Rationale: Consistent with other items requiring signatures or a vote

Referenda and Elections

Section(s) Affected

• 9.3

Proposal:

Old Section: 9.3. Referenda may be combined with executive elections and be on the same ballot.

Changed: 9.3. Referenda may be combined with executive elections and be on the same ballot at the discretion of the elections officer and the Vice President Communications.

In Actual English: VP Comms and elections officer may combine elections and referenda on the same ballot if they choose to

Rationale: Both parties must agree to the combining of elections and referenda

Referendum results

Section(s) Affected

• 9.4.4

Proposal:

Old Section: 9.4.4. The results of the referendum shall be announced by the Elections Officer, both digitally and physically, no later than 24 hours after the polls close.

Changed: 9.4.4. The results of the referendum shall be announced by the Elections Officer, no later than 48 hours after the polls close.

In Actual English: Referendum results must be announced within 48 hours of the polls closing

Rationale: More time, and flexibility of medium for announcement

Co-Chair Additions

Section(s) Affected

• 10.3.2

Proposal:

Old Section: 10.3.2. If the two selected co-chairs wish to add a third co-chair, this may be done in September by an open application, to be selected by the IRC Vice-President Internal and the outgoing co-chairs.

Changed: 10.3.2. If the two selected co-chairs wish to add a third co-chair, this may be done by an open application, to be selected by the IRC Executive in consultation with existing co-chairs.

In Actual English: Hiring of a third co-chair is done through open application, and selection is done by the IRC Executive team and the existing co-chairs

Rationale: No time limit, and opens selection to the broader executive and co-chairs

Co-Chair finances

Section(s) Affected

• 10.9

Proposal:

Old Section: 10.9. Committee co-chairs are responsible for tracking their committee's finances.

Changed: 10.9. Committee co-chairs are responsible for tracking their committee's finances in collaboration with the Vice President Finance.

In Actual English: Financial tracking is done by co-chairs and the VP Finance

Rationale: VP Finance must be involved in the finances of the whole council

Social-Media Marketing attendance

Section(s) Affected

• 11.4.1

Proposal:

Old Section: 11.4.1. Only one Social Media-Marketing Director is required to attend any given IRC general meeting.

Changed: Remove

In Actual English:

Rationale: Can’t cop out of meetings

Signing Power

Section(s) Affected

• 12.4

Proposal:

Old Section: 12.4. All of the Executive Officers shall have signing power. Two signatures are required for validity.

Changed: 12.4. All of the Executive Officers shall have signing power. Two signatures are required for validity. Signing power must be transferred to the incoming executives by the previous executives by the end of their term.

In Actual English: Must transfer signing authority by the end of the term

Rationale: You have to transfer signing authority, and doing it before the end of the semester prevents logistics of getting everyone together during the summer when many are no longer on campus

“Presidential Suite”

Section(s) Affected

• 13.2

Proposal:

Old Section: 13.2. The President and/or any Vice-President may choose to live in rooms 513C and D. If neither chooses to live in these two rooms, then the assignment of rooms for the IRC Executive will be decided through a randomized choice at the discretion of the Executive.

Changed: Remove

In Actual English:

Rationale: Don’t live with people you work with, also why those suites?

Extenuating Circumstances Announcement

Section(s) Affected

• 14.4

Proposal:

Old Section: 14.4. The IRC Executive team should issue a public statement on the changes being implemented, and consultation should be had with the Office of Student Life.

Changed: 14.4. The IRC Executive team shall issue a public statement on the changes being implemented.

In Actual English: Should extenuating circumstances clause be granted, the residence must be notified

Rationale: OSL consultation is not required for IRC extenuating circumstances

Exec Elections in time of crisis

Section(s) Affected

• 14.5

Proposal:

Old Section: 14.5. If executive elections are unable to be held the Office of Student Life may appoint acting executives until elections are able to be held.

Changed: 14.5. If executive elections are unable to be held the Office of Student Life may appoint acting executives until elections are able to be held. Elections must be held at the earliest possible time.

In Actual English: OSL may appoint execs until an election is able to occur, and the election must happen ASAP

Rationale: A solid exec team is required ASAP, and interim members shouldn’t have to stay in the role for longer than necessary

Constituent Disagreement

Section(s) Affected

• 14.6

Proposal:

Old Section: _

Changed: 14.6 If, after publication of the suspension of articles, constituents disagree with the decisions made by the council, they may call for a vote if at least 10% of constituents sign a petition to call for a vote. If a vote is called, an elections officer will be selected and all constituents may vote. If quorum is met, and the vote passes by majority, the suspended articles are reinstated.

In Actual English: If constituents do not agree with an emergency article enactment, they may petition it with at least 10% of the resident body’s signatures.

Rationale: Allow for constituent voices