Introduction :

•       The Page Layout Tab holds all the options that allow you to arrange your document pages just the way you want them.

•       You can set margins, apply themes, control of page orientation and size, add sections and line breaks, display line numbers, and set paragraph indentation and lines.

A word processor is a computer program used to create and print text documents that might otherwise be prepared on a typewriter. The key advantage of a word processor is its ability to make changes easily, such as correcting spelling, adding, deleting, formatting and relocating text. Once created, the document can be printed quickly and accurately saved for later modifications. In fact, the document that you are reading now was created using only a small amount of the many features available in Microsoft Word!

Document Themes :

• On the Page Layout Tab, in the Themes Group, click the Themes button. A gallery opens.

• Hover your mouse pointer over the many themes in the Themes gallery. Word enables you to preview the themes in your document via the Live Preview feature.

•        To make the change permanent, click the theme you want to see.

•   You can display the "Page Setup" dialog box, Margins Tab, by clicking on the page layout tab.

 1.     Margin :

•             In the Page Setup group, click the Margins button. There you will see a gallery showing a number of margin options. Click one of the options, and Word applies the margins to your document.

•             If none of the gallery’s options are satisfactory, click the Custom Margins option. The Page Setup dialog box opens with the Margins tab displayed.

•           Use the options in the Page Setup Dialog Box to adjust the margins to your satisfaction.   When you have finished, click OK.

2.   Orientation -

The drop-down contains the commands: Portrait and Landscape. This provides a shortcut to the (Page Setup)(Page tab, Orientation).

3.   Size - Drop-Down. Lets you select from all the different available paper sizes. This provides a shortcut to the (Page Setup)(Page tab, Paper size drop-down).

4.   Columns - Drop-Down. The drop-down contains the commands: One, Two, Three, Left and Right and the command More Columns. Provides access to 1,2,3 column layouts.

Fig : Size               Fig :  

5.   Breaks - Drop-Down. The drop-down contains the commands: Insert Page Break, Remove Page Break and Reset All Page Breaks.

6.   Line Numbers - Drop-Down. The drop- down contains the commands: None, Continuous, Restart Each Page, Restart Each Section, Suppress for Current Paragraph and Line Numbering Options. The Line Numbering Options displays the "Page Setup" dialog box (Layout tab).

7.   Hyphenation - Drop-Down. The drop- down contains the commands: None, Automatic, Manual and Hyphenation Options. The Hyphenation Options displays the "Hyphenation" dialog box.

 A word processor is a computer program used to create and print text documents that might otherwise be prepared on a typewriter. The key advantage of a word processor is its ability to make changes easily, such as correcting spelling, adding, deleting, formatting and relocating text. Once created, the document can be printed quickly and accurately saved for later modifications. In fact, the document that you are reading now was created using only a small amount of the many features available in Microsoft Word!

 7.1    MENUS

If you are familiar with previous versions of Word you will notice a significant change in the menu structure. The menus in Word 2000 display only the commands you have recently used (collapsed form). To view all options (expanded form) in each menu, you must click the double arrows at the bottom of the menu. The images in Figure

7.2 show the Format menu in collapsed form 

1. Watermarks :

•    In the Page Background group, click the Watermark button. A gallery opens with a number of standard watermarks.

• Click the one you want to use.

•    If you don’t want to use any of the standard watermarks you can create your own by clicking the Custom Watermark command. The Print Watermark dialog opens.

•    Use the options in that dialog to create a text watermark or to select an image to use as a picture watermark.

• When you’ve completed created your

watermark, click OK.

Page Color :

•   On the Ribbon, click on the Design tab

•   Locate the Page Background group

•   Click on the Page Color button

•      

Click on a color to set your page background color

Page Borders :

•        Go to Page Layout>Page Background>Page Borders.

•        Make selections for how you want the border to look.

•       

To adjust the distance between the border and the edge of the page, select Options. Make your changes and select OK.

•        Select OK. 

You can quickly display the "Paragraph" dialog box, Indents and Spacing tab, by clicking on the Paragraph section of Page layout tab.

Indent Left -

•        Move in the left side of the Paragraph by a certain amount.

•        This can be used to change the left indentation for the current selection.

Indent Right -

•        Move in the left side of the Paragraph by a certain amount.

.•        This can be used to change the right indentation for the current selection.

Spacing Before -

•        This automatically updates to indicate how much spacing is defined before the paragraph of the current selection.

•        This can be used to change the spacing for the current selection.

Spacing After .-

•        The automatically updates to indicate how much spacing is defined after the paragraph of the current selection.

.....•        This can be used to change the spacing for the current selection.

Creating Envelops

•        Go ahead and open up Word and select the

“Mailings” tab.

•        Next, click the “Envelopes” button.

•        The Envelopes and Labels window will appear

.This is where we’ll enter all of our information.

•        In the “Delivery Address” box (1), enter the

recipient’s address. The “Return Address” box (2)

Figure : Creating Envelops                                           Figure : options of envelops

Figure : Envelops

Creating Labels:

1)   Start Microsoft Word.

2)   Click the New Document button.

3)   From the Tools menu, select Letters and Mailings, then select Envelopes and Labels.

4)   Select the Labels tab, click Options, select the type of labels you want to

create and then click OK.

5)   Click New Document.

Figure : Creating Labels

.i)                                         

In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail Merge group, click Start Mail Merge.

ii)                                       Click Step-by-Step Mail Merge Wizard.

iii)                                     Select your document type. In this we will select Letters. Click Next: Starting document.

 i) Figure : Select document type

iv)             

Select the starting document. In this example we will use the current (blank) document. Select Use the current document and then click Next: Select recipients.

ii) Figure : Selecting the document

.v)                  Select recipients. In this Example we will create a new list, so select Type a new list and then click Create

vi)              

Create a list by adding data in the New Address List dialog box and clicking OK.

Figure : Add new Recipients

iii) Figure : Add the Recipients

vii)                                  Click Next: Write your letter.

viii)                              

For adding the address block click on More items

 Figure : Letter

iv)   Write Your Letter

.

ix)                                    

Click on Preview your letter

 v) Figure : Preview your letter                            Figure : Letter Preview

x)        Click Print to print your letters or Edit individual letters to

further personalize some or all of the letters.

vi)   Complete the merge                                             Figure : Merge Options

.

 •            Open most Office programs, click the Review tab on the ribbon. In Access or InfoPath you can skip this step. In Project you'll go to the Project tab.

•            Click Spelling or Spelling & Grammar.

•            If the program finds spelling mistakes, a dialog box appears with the first misspelled word found by the spelling checker.

•            After you decide how to resolve the misspelling (ignoring it, adding it to the program’s dictionary, or changing it), the program moves to the next misspelled word.

Figure : Before Spelling and Grammar Check

Figure : After Spelling and Grammar Check

•          Insert a comment

•           Select the text you want to comment on, or click at the end of the text.

•           On the Review tab, click New Comment.

•           Type your comment. Word shows your comment in a balloon in the document's margin. 

•Click the review tab.

• Click on the protect document.

• Click on Restrict formatting and editing.

• Check all the checkboxes.

• Click on “Yes,Start enforcing protection.” 

Figure : i) Protect Document

Figure : ii) Checkbox selection

Figure : iii) Setting the password

Figure : iv) Removing the Password from the document

 The View tab enables you to switch

between Normal or Master Page, and Single Page or Two- Page Spread views. This tab also gives you control over showing boundaries, guides, rulers, and other layout tools, zooming the size of your view of the publication, and managing Publisher windows you have open.

Documents View has 5 options:

i)                    Print Layout

ii)                 Full Screen Reading

iii)              Web layout

iv)              Outline

v)                 Draft

Print Layout:

The screen shot below shows what the Print Layout looks like. This view can be used to see what your document will look like when printed. Print Layout is also the default view of Microsoft Word 2007.

Full Screen reading:

You can use this one to see the document in reading mode in Microsoft Word 2007. When using this view, the Ribbon is hidden to maximize your reading area.

Web Layout:

Moving on to the Web Layout in Microsoft Word 2007 Document Views. This layout is handy especially when you want to see the document in a web browser format like the Internet Explorer.

Outline:

The Outline view is probably one of the most useful styles especially if you are working on a long document in Microsoft Word 2007. When you switch to this layout, all you see is the document divided into different heading levels. You can choose the level of detail that you would like to see by controlling the Show Level option.

Draft:

The final layout we are going to look at is the Draft view. This is the most common format as you will use this one when working on a document. When using this layout style you will see the document in a regular editing

format. The headers and footers are not available when working with the Draft view in Microsoft Word 2007.

Everything relating to adjusting the display percentage of the active document. There is also a new zoom slider in the bottom right corner next to the status bar.

•             Zoom - Displays the "Zoom" dialog box. This can also be accessed from the status bar by clicking on the view percentage.

•             100% - Adjusts the zoom to 100% of its normal size. Lets you quickly return to 100%.

•             One Page - Adjust the zoom so an entire page fits in the application

•             Two Pages - Adjust the zoom so two entire pages fit in the application window.

•             Page Width - Adjust the zoom so the width of the page is the same as the width of the application window.

•          New Window - Lets you create a new window of the active document.

•          Arrange All - Tile all the open windows side by side on the screen. This will also maximizes the application / document to a full screen.

•          Split - Splits the current window into two parts..

•          View Side by Side - Displays two documents side by side so they can be easily compared. If you have more than two documents open the "Compare Side by Side" dialog box is displayed so you can choose which document to display next to the active document. allowing you to scroll multiple windows at the same time.

•Synchronous Scrolling - Toggles the synchronize scrolling of the two documents that are displayed side by side. This is only enabled when you are viewing two documents side by side.

•Reset Window Position - Resets the windows positions so they take up the same amount of space on the screen when two documents are displayed side by side. This is only enabled when you are viewing two documents side by side.

•Switch Windows - Drop-Down. Lets you switch between all the currently active documents. This displays all the window / documents that are currently open in the particular session. Previously these were displayed on the Window menu.