Guidelines for Irvington High School Athletic Snack Bars
Food sales at high school events must be sponsored by the school or a school-related nonprofit organization to be exempt from health permits and sales tax. Irvington High School has asked the Booster Club to oversee snack bar fundraisers at all athletic events including home games and school-sponsored tournaments.
How can our team run a snack bar?
Snack bars will be organized by team parents with Coach’s approval. Each team should have at least one parent that will be responsible for the snack bar. The responsible parent has to contact the Booster club at boosterclb@gmail.com and provide the following information:
Name of the team point of contact for snack bar fundraisers
Dates of the snack bars
Purpose of the fundraising (senior night, equipment, etc)
It is recommended that the team point of contact attends at least one Booster meeting during the team’s season.
If no team parent contacts Boosters, the Booster Club will assume your team is not doing a snack bar. Boosters can then decide to do a snack bar at your home games, offer to help your team for a % of the profit, or open it up to other teams to run snack bars at your games.
Requirements for Snack Bar Fundraisers
Snack bars should follow basic rules (e.g. no alcohol, no Boba in the gym, always clean-up the mess). See Tips Sheet.
A detailed record needs to be kept of monetary donations, costs (food, supplies), funds collected, any funds spent on approved purposes, funds submitted to Boosters, etc. This record should be available for any team member, parent, or coach to review. The record will be submitted to Boosters at the end of the season.
Cash and mobile payments can be accepted at snack bars. No personal mobile payment systems should be used. Boosters has a POS (point of sale) system that can be used using a personal iPhone or a card reader that you can borrow for the event. The team point of contact will be given information about the POS system. Money paid using the POS system will go to the Booster account but will belong to your team and can be used for reimbursements or paid to the team.
Depending on the purpose of your snack bar, if the total amount collected is <$500, funds can be distributed by the team parent and not submitted to Boosters as long as a record is kept of these expenditures. For any snack bars earning more than $500, profits should be submitted within 2 weeks of the end of the season to Boosters who will then write a check to the team or will keep the money in the Booster account for the team to use, depending on what the team prefers. Boosters can provide reimbursements to team snack bar parents from profits before writing the team check.
Team snack bar parents should inform the coach of the amount submitted to Boosters so the coach is aware of this money.