2025 IEEE ITSS R8 Chapters Meeting @ Nicosia, Cyprus

The main goal of the annual IEEE ITSS R8 Chapters Meeting is to encourage collaboration among universities, industry, research institutions, and authorities working in ITS within Region 8. This meeting is the fourth edition of the ITSS R8 Chapters Meeting, aiming to host representatives from at least 13 chapters (Algeria, Austria, Benelux, Cyprus, France, Germany, Italy, Kenya, Norway, Serbia and Montenegro, Spain, Tunisia, and UK & Ireland). Previous meetings were organized in Madrid, Spain (organized in 2022 with the participation of 4 R8 chapters), Berlin, Germany (2023, 6 chapters), and Genova, Italy (2024, 11 chapters). 

The 2025 IEEE ITSS R8 Chapters Meeting will take place at the University of Cyprus, Nicosia, Cyprus, on October 16-17.

The meeting will be 1.5 days long and includes the following activities:  

• Opening ceremony. 

• Two invited keynote speakers 

• Poster and technical presentation sessions (a best PhD poster award will be given). 

• Round table discussions with experts from industry, local authorities, and academia.

• A hybrid session with short presentations on chapter activities and best practices from various Chapters.  

• A discussion session for collaboration opportunities between R8 Chapters.  

• A social dinner. 

Location
University of Cyprus

Thursday, October 16: University House “Anastasios G. Leventis” / Room B108 

Friday, October 17: Social Facilities Building 7, Room 010.

Registration
To register for the event, click here.

Agenda
DAY 1: October 16, 2025

09:00 – 09:30: Registration

09:30 – 10:00: Welcome and Introduction

10:00 – 11:00: Keynote:  "Connected and Electrified Mobility Systems: Towards eco-driving control solutions" (Keynote Info)

                                        Professor Stefania Santini, University of Naples Federico II, Italy

11:00 – 11:30: Coffee break

11:30 – 12:30: Round Table “Artificial Intelligence for Intelligent Transportation Systems: Challenges and Opportunities” (Details)

12:30 – 13:40: Technical presentations by members of IEEE ITSS Chapters (List of Presenters)

13:40 – 15:00: Lunch

15:00 – 16:00: Presentation of Chapters and discussion for the creation of new Chapters (hybrid session with Chapters both within and outside Region 8)

16:00 – 17:30: YP Poster Session and Competition and Coffee Break (List of Presenters)

                          Coordinator: Kyriacos Theocharides (University of Cyprus)

20:00 – 23:00: Social dinner 

DAY 2: October 17, 2025
09:30 – 10:30: Keynote:  "Smarter Traffic Signals: From Theory to Deployment" (Keynote Info)

                                        Professor Jack Haddad, Technion - Israel Institute of Technology
10:30 – 11:00: Coffee break
11:00 – 12:00: Round Table "Electrification for Transport" (Details)
12:00 – 13:00: Technical presentations by members of IEEE ITSS Chapters (List of Presenters)
13:00 – 14:30: Lunch
14:30 – 15:00: Closing Session and Ceremony for the Best Poster Award

Fellowship opportunities

The fellowship opportunity provides financial support to those interested in participating in the 2025 IEEE ITSS R8 Chapters Meeting. The goal is to engage individuals interested in ITSS-related topics and allow them to present their work and discuss with other experts in the field.

The deadline to submit your proposal for the fellowship is July 15, 2025 August 1, 2025. 

Eligibility conditions:

• The fellowship is open to everyone upon availability. 

• The fellowship covers travel expenses for up to $700 USD.

• We value active members who are enthusiastic about participating in future ITSS events.

• You do not need to be an IEEE ITSS member to submit your proposal. However, if awarded the fellowship, IEEE ITSS membership will be required.

• The fellowship evaluation will be conducted on a rolling basis, so we encourage you to apply early. 

A dedicated committee will evaluate all received applications according to the interest of the topic for the intended audience.

To apply for the fellowship, click here.

Reimbursement of Travel Costs for Fellowship Recipients:

IEEE ITSS uses Concur to process expense reimbursements of travel expenses and other reimbursements to fellowship recipients. Concur is a cloud-based expense reimbursement application designed to create an easy, efficient, and automated expense reimbursement experience for IEEE ITSS fellowship recipients.

Reports submitted through Concur should be submitted with a cover letter.

• Click here if you already have an IEEE account with Concur. (requires IEEE network login)

• Click here to create an account with Concur. (The account might take several days to be unlocked, so make sure to create it in time!)

Items to note:

• All expense reports must be completed and submitted before the end of this year!

• Receipts are required for reimbursement of any expense item $20.00 USD or larger.

• For air travel, only coach/economy class airfare is reimbursable. Business or first-class airfare is not reimbursable.

• IEEE requires hotel expenses to be itemized per day. Please enter separate room rate & room tax amounts.

• Reports should be submitted with a cover letter.

Scientific and Local Organizing Committee

• Stelios Timotheou (ECE Department, University of Cyprus)

• Christos Panayiotou (ECE Department, University of Cyprus)

• Yiolanda Englezou (MAS Department, University of Cyprus)

• Charalambos Menelaou (KIOS Center of Excellence)

• Kyriacos Theocharides (KIOS Center of Excellence)

• Despina Petrou (KIOS Center of Excellence)

• Christiana Koutsoulli (KIOS Center of Excellence)