Regatta Management

Planning a regatta involves time, treasure and talent! 

To make your job a little easier, here are some templates, suggestions and contacts.

Regatta Planning Tools

As a Traveler Series host, you are hosting anywhere from 60-150 sailors on your property for one day. Sailors arrive between 0700-0900, are on the water from 1000-1600, and back for awards around 1600-1700, with departure usually around 1700. I-LYA allows for a regatta registration fee of  $30 per sailor (or an amount deemed necessary by the I-LYA Club Host), which is collected at check-in. This fee typically covers food (e.g.: breakfast, lunch and/or snacks).  This will also cover your $200 regatta hosting fee which covers the cost of the Overall I-LYA Traveler Series awards. Other Suggestions: Create a t-shirt for your event to sell on site. You might also get sponsors to help cover your costs or to pay for added extras like fun registration "swag" (e.g.: stickers, water bottles, etc.).

2023 Travelers Series Notice of Series 

Templates


Safety Planning



Suggestion Registration Table Documents


Suggested Race Committee Folders/Clipboards  (Signal, Weather, Pin, and Judge boats)

-Finishing Forms: 3-5 copies per anticipated race for Signal boat folder, 5 total for mark boats. not necessary for judges)

-Mark Rounding Forms: 5 copies total for signal, 2 for mark boats, not necessary for judges

-Race Committee Actions: 1 copy per anticipated race for Signal boats only.

-Protest Time Limit: 1 copy per race day per race course for Signal boats only

-Scoring Inquiry Form: 10 copies for the Protest Desk


Protest Desk Forms


Awards

OPTI GREEN:

To further the purpose of encouraging novice sailors, OPTI GREEN FLEET is not scored. All participants should receive participation awards. This should be done in a manner that is random and not indicative of their placement in the regatta.  While placement and progress may be tracked, who places first is less important than learning and improving and having fun along the way. USODA OPTI Green Medal order form


Clubspot Training  (Registration & Scoring)

Clubspot Cheat Sheet (Updated 5/23)

https://docs.google.com/document/d/1ZHiwROtXLQDwf9gJcyZANdst2a6nM2E2/edit?usp=sharing&ouid=109798823738041014345&rtpof=true&sd=true 


Clubspot Guide for Admins (2023): Clubspot Help Center in the event that any clubs have specific questions that are not addressed in the above guide but may be on our site: https://clubspot.notion.site/Admin-guide-2e0fa77139bb43a38766880cca73dec6

May 2021 Recording: https://us02web.zoom.us/rec/share/kN9d_TDlh8hePLaCZMQy3XkBI7xsN1K1juEgg7UpKPsG5qXhXSgqKXu58JIvZ3T1.ncyqIyVVo0KQOoyK 

Passcode: 6mf4#m?* 

Clubspot Questions: Clubspot support: support@clubspot.com (Admins, check the help section at the link provided above)

Overall Traveler Series:  Jessica Barner (Chair) Brooks Almquist (Co-Chair) 

Contacts