Regatta Management

Planning a regatta involves time, treasure and talent! 

To make your job a little easier, here are some templates, suggestions and contacts.

TS Regatta Planning Overview

✅ Event Overview

• Expect 60-150 sailors for a one-day regatta.

• Sample Schedule:

• 0700-0900: Sailor arrival & check-in

• 1000-1600: Racing on the water

• 1600-1700: Awards & departure

✅ Regatta Registration Fee

• Fee Schedule (New 2025):

Regatta registration fees per participant will be as follows:

• $30.00 for early bird registration (more than 7 days before the event)

• $40.00 if registering between 6 days and 48 hours before the event

• $60.00 if registering less than 48 hours before the event

  • Optimist Green Fleet sailors will be exempt from late fees; however, advance online registration is strongly encouraged to assist host clubs with event planning and preparation.

  • Fees shall be paid to the host club.  Acceptable forms of payment will be listed in the specific NOR for the event.   

• Collected at check-in and typically covers:

• Food (breakfast (grab & go, lunch and/or snacks)

• $250 I-LYA regatta hosting fee (for series awards)

✅ Optional Revenue Ideas For Clubs

• Event T-shirts for sale.

• Sponsorships to offset expenses

• Extras for sailors (e.g., stickers, water bottles, swag bags).

Plan ahead to ensure a smooth and enjoyable event! ⛵

Templates

• 2025 Travelers Series - NOS (NEW)

• 2025 Travelers Series - NOR Template  (NEW)

• 2025 Travelers Series - SI Template (NEW)

• 2025 I-LYA Hosting Agreement & Invoice  (NEW)

• Traveler Series Rules and Procedures 

• US Sailing Race Committee Resource Page

Safety Planning

• Safety Plan for I-LYA Junior Regattas (Update coming soon in 2025)

• State of Ohio Youth Concussion Information

• State of Pennsylvania Youth Concussion Information 

• State of Michigan Concussion Information

Suggestion Registration Table Documents

1. Class QR Code of YOUR SIs

2. Class Registration ID for Table

3. Coversheet for RC Score Sheets (text scores)

4. One Design Finish Time / Score Sheet(s) 

Suggested Race Committee Folders/Clipboards  (Signal, Weather, Pin, and Judge boats)

1. Scratch Sheets (print from Clubspot/Excel - Sort by Sail Number, include name and club) - 1 per folder/clipboard

2. RC Forms (all of these forms are at this link)

-Finishing Forms: 3-5 copies per anticipated race for Signal boat folder, 5 total for mark boats. not necessary for judges)

-Mark Rounding Forms: 5 copies total for signal, 2 for mark boats, not necessary for judges

-Race Committee Actions: 1 copy per anticipated race for Signal boats only.

-Protest Time Limit: 1 copy per race day per race course for Signal boats only

-Scoring Inquiry Form: 10 copies for the Protest Desk

3. Sailing Instructions 

4. NOR

5. Course Card (Sample Course Card from MHYC)

6. List of contacts/phone numbers for key people - All RC boat captains, judge, safety, chair, club manager, scoring

Protest Desk Forms

• US Sailing Protest Form 2025-2028 (Hearing Request Forms)(NEW)

• Hearing Decision Forms (NEW)

Awards

• Awards are at the discretion of each club

• Opti Green Fleet Awards:

  • ✅ Focus on Encouragement & Learning

• Opti Green Fleet is not scored to emphasize learning and fun.

• Placement and progress may be tracked, but rankings are not the priority.

• • ✅ Participation Awards

• All sailors should receive awards in a random manner, unrelated to placement.

• The goal is to encourage skill development and enjoyment over competition.

• • ✅ Award Resources

• USODA offers low cost Opti Green Medal Awards for use as participation awards

•  Complete this form from USODA at least two weeks in advance, to ensure delivery by the regatta.

Contacts:

• Alec Chabalowski (GIYC) (I-LYA Junior Council Chair) jrsailing@giyc.com

• Jill Treece (VBC) (I-LYA Junior Council Vice Chair) jilltreece@gmail.com

• Kellie Schaffner (I-LYA Junior Council Past Chair & Communications) khschaffner@gmail.com

• Jamie Jones (Traveler Series SI/NOR, RC questions) hscinstructor@gmail.com

• Kathy Allyn (Safety) kathyallyn@gmail.com

• Jessica Barner (Clubspot registration and scoring) jbarner18@yahoo.com

• Steve Harris (Race Committee questions)  sgharris2@gmail.com

• Nancy Zangerle (Judge-related matters, hearings, protests) nzangerle@yahoo.com