Volunteer Roles

Angel Ball Committee Chair (20 Points)

Lead the planning and execution of our largest adult fundraiser of the year, the Angel Ball!

Event Date: Saturday, November 14, 2026

What You’ll Do:

• Serve as the primary coordinator for the event, working closely with the HSA Board

• Oversee the auction process, including item procurement, donation tracking, auction package organization, and setup

• Coordinate committee members and delegate responsibilities across areas such as:

  • Decor & event setup

  • Auction (item procurement, organization, setup)

  • Food & beverage coordination

  • Entertainment and program support

Time Commitment:

• Regular planning meetings from August through November (mix of virtual and in-person)

• Ongoing coordination and communication leading up to the event

• Attendance at the event is required

This role is ideal for someone who enjoys organizing, leading a team, and bringing a large event together.

You will receive 20 volunteer points for your time and leadership.

Angel Ball Committee Member (4-10) (10 Points)

Join the team supporting our largest adult fundraiser of the year, the Angel Ball!

Event Date: Saturday, November 14, 2026

What You’ll Do:

• Support the Committee Chair and HSA Board in planning and executing the event

• Assist in one or more areas such as:

  • Decor & event setup

  • Auction organization and support

  • Food & beverage coordination

  • Entertainment and program support

• Help with event setup, execution, and/or cleanup as needed

Time Commitment:

• Occasional planning support from August through November (mix of virtual and in-person)

• Participation in assigned tasks or areas

• Availability to help on the day of the event is strongly encouraged

This is a great opportunity to be part of a fun, high-impact event while working alongside other parents.

You will receive 10 volunteer points for your time and participation.

Fall Festival Committee Chair (15 Points)

Lead the planning and execution of our Fall Family Festival, a fun, trunk or treat event for students and families benefitting Teacher Appreciation efforts!

Event Date: Saturday, October 17, 2026
Rain Date: October 24, 2026

What You’ll Do:

• Serve as the primary coordinator for the event, working closely with the HSA Board

• Oversee planning and keep key tasks on track leading up to the event

• Coordinate and delegate responsibilities across areas such as:

  • Trunk participation and parking spot coordination

  • Food and concessions

  • Activities and games

  • Sponsorships and donations

• Support communication to families regarding event details and participation

Time Commitment:

• Planning and coordination leading up to the event (primarily September–October)

• Communication and organization with volunteers and participants

• Attendance and leadership on the day of the event is required

This role is ideal for someone who enjoys organizing events, leading a team, and creating a fun and welcoming experience for our school community.

You will receive 15 volunteer points for your time and leadership.

Fall Festival Committee Members (4–6) (10 Points Each)

Be part of the team supporting our Fall Family Festival, a fun, community-building event for students and families!

Event Date: Saturday, October 17, 2026
Rain Date: October 24, 2026

What You’ll Do:

• Support the Committee Chair and HSA Board in planning and executing the event

• Assist in one or more areas such as:

  • Trunk participation and parking coordination

  • Food and concessions

  • Activities and games

  • Sponsorships and donations

• Help with event setup, execution, and/or cleanup as needed

Time Commitment:

• Occasional planning support leading up to the event (primarily September–October)

• Participation in assigned tasks or areas

• Availability to help on the day of the event is strongly encouraged

This is a great opportunity to get involved, meet other families, and help create a fun and memorable experience for our school community.

You will each receive 10 volunteer points for your time and participation.

PCA Dads Ministry Chair (20 Points)

New for 26/27!! Help establish and grow a Dads Ministry at PCA, focused on building community, connection, and involvement among fathers in our school!

What You’ll Do:

• Serve as the primary coordinator for the Dads Ministry, working with the HSA Board

• Plan and organize 2 social events during the school year (ideally one per semester)

• Coordinate Santa Visit Christmas Fundraiser to support school initiatives

• Collaborate with the Mom’s Ministry team to help plan and support the Mother Son Outing

• Help identify opportunities for connection, engagement, and involvement among PCA dads

Time Commitment:

• Planning and coordination for events throughout the year

• Communication and organization with participating families and volunteers

• Attendance and leadership at events is expected

This role is ideal for someone who enjoys building community, organizing events, and creating opportunities for dads to connect and get involved at PCA.

You will receive 20 volunteer points for your time and leadership.

PCA Moms Ministry Chair (20 Points)

New for 26/27!! Help establish and grow a new Moms Ministry at PCA, focused on building community, connection, and support among mothers in our school!

What You’ll Do:

• Serve as the primary coordinator for the Moms Ministry, working with HSA Board

• Plan and organize 1–2 social events during the school year (ideally one per semester)

• Coordinate a Mother-Son outing (spring event)

• Collaborate with the Dad’s Ministry team to support the Father-Daughter Dance

• Help identify opportunities for connection, engagement, and community-building among PCA moms

Time Commitment:

• Planning and coordination for events throughout the year

• Communication and organization with participating families and volunteers

• Attendance and leadership at events is expected

This role is ideal for someone who enjoys building community, planning meaningful events, and connecting with other families in a faith-centered environment.

You will receive 20 volunteer points for your time and leadership.

PCA Dads Ministry Committee Member (3) (10 Points)

Be part of the team helping build and support the PCA Dads Ministry, focused on creating connection, community, and involvement among fathers in our school!

What You’ll Do:

• Support the Dads Ministry Coordinator in planning and executing events throughout the year

• Assist with 2 social events (typically one per semester)

• Help with the Santa Visit Christmas Fundraiser

• Support planning and execution of the Mother-Son Outing

• Contribute ideas and help create opportunities for dads to connect and get involved

Time Commitment:

• Occasional planning support throughout the year

• Participation in assigned events or activities

• Availability to help at events is strongly encouraged

This role is ideal for dads who want to get involved, meet other families, and support meaningful events in a flexible, team-based way.

You will receive 10 volunteer points for your time and participation.

PCA Moms Ministry Committee Member  (3) (10 Points)

Be part of the team helping build and support the PCA Moms Ministry, focused on creating connection, community, and support among mothers in our school!

What You’ll Do:

• Support the Moms Ministry Coordinator in planning and executing events throughout the year

• Assist with 1–2 social events (typically one per semester)

• Help plan and support the Mother-Son outing (spring event)

• Assist in coordinating support for the Father-Daughter Dance alongside the Dads Ministry team

• Contribute ideas and help create opportunities for connection and engagement among PCA moms

Time Commitment:

• Occasional planning support throughout the year

• Participation in assigned events or activities

• Availability to help at events is strongly encouraged

This role is ideal for moms who want to connect with other families, support meaningful events, and be part of building a strong school community.

You will receive 10 volunteer points for your time and participation.

Book Fair Coordinators (2–3) (10 Points Each)

Work as a team to support the planning and execution of the PCA Book Fair, a fun, week-long event that promotes reading and student engagement!

Event Dates: November 2–6, 2026

What You’ll Do:

• Collaborate with school staff and Mrs. Farmer to help coordinate the Book Fair schedule

• Work together to assist with setup, decorations, and organization of the space

• Help manage and communicate with volunteers to ensure coverage throughout the week

• Check in during the Book Fair to support operations and help fill any volunteer gaps

• Assist with takedown and cleanup at the end of the event

Time Commitment:

• Light planning and setup support leading up to the event

• Shared involvement during Book Fair week (brief check-ins and support)

• Coordination with volunteers as needed

This role is ideal for parents who enjoy organizing, working as part of a team, and supporting a fun, student-focused event.

You will each receive 10 volunteer points for your time and participation.

STREAM Night Teacher Liaison (2) (10 Points)

Work as a team to support Mrs. Farmer in planning and executing PCA’s STREAM Night, a fun and engaging event for students and families!

Event Timing: Spring 2027 (date TBD)

What You’ll Do:

• Collaborate with Mrs. Farmer to support planning and execution of STREAM Night

• Work together to coordinate event logistics, setup, and materials as needed

• Help organize volunteers and assist with event preparation

• Support communication and coordination leading up to the event

Time Commitment:

• Light planning and coordination leading up to the event

• Availability to assist on the day of the event

This role is ideal for parents who enjoy supporting hands-on, student-focused events and working as part of a team.

You will each receive 10 volunteer points for your time and participation.

Art Show Teacher Liaison (2) (10 Points)

Work as a team to support Ms. Corrigan in planning and executing the PCA Spring Art Show, showcasing student creativity and artwork!

Event Timing: Spring 2027 (date TBD)

What You’ll Do:

• Collaborate with Ms. Corrigan to support planning and execution of the Art Show

• Work together to assist with event setup, display organization, and logistics

• Help coordinate materials and volunteers as needed

• Support communication and preparation leading up to the event

Time Commitment:

• Light planning and coordination leading up to the event

• Availability to assist on the day of the event

This role is ideal for parents who enjoy supporting creative, student-focused events and working as part of a team.

You will each receive 10 volunteer points for your time and participation.

Military Liaison (2) (20 Points)

New for 26/27!! Help support and celebrate PCA’s military families while building community awareness and recognition throughout the school year!

What You’ll Do:

• Serve as a point of connection and support for military families within the PCA community

• Help lead efforts toward establishing and supporting PCA as a Purple Star/Ribbon School

• Plan and coordinate Military Day during Catholic Schools Week (February 2, 2027)

• Organize additional outreach or recognition efforts throughout the year (such as Veterans Day and Memorial Day)

• Collaborate with HSA leadership to promote awareness and engagement around military support initiatives

Time Commitment:

• Planning and coordination for key events throughout the year

• Communication and organization with participating families and school leadership

• Attendance and leadership at major events is expected

This role is ideal for someone who is passionate about supporting military families and helping create a welcoming and inclusive school community.

You will receive 20 volunteer points for your time and leadership.

Concessions Manager (2) (20 Points)

Work as a team to manage and operate concessions for PCA sporting events, supporting a fun and organized game-day experience for our school community!

What You’ll Do:

• Collaborate as a team to coordinate and oversee concessions for home sporting events in partnership with school administration

• Share responsibility for shopping and maintaining inventory, ensuring items are stocked and within sell-by/expiration dates

• Manage and communicate with volunteers to ensure shifts are covered for each event

• Rotate or divide responsibilities for opening and preparing the concessions stand for home games

• Help maintain organization and cleanliness of the concessions area

Time Commitment:

• Ongoing coordination throughout the sports seasons

• Shared responsibility for shopping, setup, and game-day support

• Availability to support concessions during assigned home games

This role is ideal for parents who enjoy organizing, working as part of a team, and helping create a smooth and enjoyable experience at school events.

You will each receive 20 volunteer points for your time and leadership.

Uniform Closet & Lost & Found Coordinators (2)  (15 Points)

Work as a team to manage and maintain the school’s Uniform Closet and Lost & Found, supporting families throughout the year!

What You’ll Do:

• Collaborate to coordinate the back-to-school uniform donation drive and organize incoming items

• Plan and oversee uniform sales during Meet the Teacher and other designated times

• Share responsibility for managing and communicating with monthly volunteers to maintain and organize the closet

• Monitor and organize Lost & Found items regularly

• Coordinate end-of-quarter Lost & Found claims and distribution

Time Commitment:

• Increased involvement at the start of the school year (donation drive and sales)

• Light, shared coordination throughout the year

• Periodic check-ins (a few times per month) to maintain organization and support volunteers

This role is ideal for parents who enjoy organizing, creating systems, and working as part of a team to support other families.

You will each receive 15 volunteer points for your time and leadership.

Spirit Rock Manager (10 Points)

Manage reservations and communication for the PCA Spirit Rock, a fun and popular way for families to celebrate special occasions!

What You’ll Do:

• Manage all Spirit Rock reservations and scheduling

• Track sign-ups and ensure payments are submitted to the front office

• Serve as the point of contact for families with questions about booking and use

• Help ensure guidelines and scheduling run smoothly throughout the year

Time Commitment:

• Light, ongoing coordination throughout the year

• Periodic check-ins to manage bookings and respond to inquiries

Additional details and guidelines can be found here: https://sites.google.com/view/hsapalmer/fundraisers/spirit-rock

You will receive 10 volunteer points for your time and support.

Spirit Wear Coordinators (2-4)  (10 Points)

Work as part of a small team (2–4 parents) to manage the PCA Spirit Wear program, helping families access and receive school merchandise throughout the year!

What You’ll Do:

• Collaborate with your team to manage the online Spirit Wear store in coordination with the vendor (Crowley)

• Distribute Spirit Wear pre-orders during Meet the Teacher

• Coordinate distribution of additional orders throughout the year

• Monitor inventory and manage any remaining or extra items

• Evaluate opportunities to open additional order windows during the year

Time Commitment:

• Increased involvement at the start of the school year (Meet the Teacher distribution)

• Light, shared coordination throughout the year for orders and inventory

This role is ideal for parents who enjoy organizing, coordinating logistics, and working as part of a team to support school spirit within the community.

You will receive 10 volunteer points for your time and participation.

Teacher Appreciation Coordinator (10 Points)

Each grade will have one representative (10 total) to help support teacher appreciation efforts throughout the year.

What You’ll Do:

• Coordinate one month of teacher appreciation for your grade (assigned by HSA)

  • This may include organizing small gestures such as treats, notes, or simple activities for teachers and staff.

  • Help recognize and coordinate teacher birthdays for your grade throughout the year

• Coordinate appreciation efforts for entire faculty and staff at the holidays including special recognition dates throughout the year (ex: Custodian Appreciation Day, Arts and Education Week, and Administrative Professionals Day)

• Collaborate with other grade representatives to help plan and execute:

  • Thanksgiving Luncheon

  • Christmas Luncheon

  • Teacher Appreciation Week (May 3–7, 2027)

Additional Support:

• Help share and promote year-round opportunities for families to contribute via Givebacks (optional support)

Time Commitment:

• One assigned month of light coordination

• Participation in planning for larger appreciation events throughout the year

You will receive 10 volunteer points for your time and efforts.

Room Parent (20 Points)

Support your child’s classroom by serving as a liaison between the teacher and families while helping coordinate class activities throughout the school year.

Each class has two Room Parents, and Room Parents also work together at the grade level (four total per grade) to support shared communication and events.

What You’ll Do:

• Serve as the main point of contact between the teacher and class families

• Assist the teacher with communication, field trips, volunteer coordination, and classroom needs

• Plan and coordinate three class parties (Thanksgiving, Christmas, and Easter) in collaboration with the teacher

• Coordinate volunteers and manage sign-ups to ensure all families have an opportunity to participate

• Share party details and additional volunteer needs with the Room Parent Coordinator

• Communicate HSA updates and school-wide information using pre-approved messaging

Additional Responsibilities:

• Coordinate with the Front Office to reserve space for class parties

• Help manage volunteer flow during events (including check-in support if needed)

• Assist with school-wide initiatives such as fundraisers and special projects

• Partner with the Angel Ball Room Parent Liaison on class auction items

• Support Teacher & Staff Appreciation efforts in May

• Work with New Family Liaisons to help welcome and support new families

Time Commitment:

• Ongoing communication and coordination throughout the school year

• Planning and support for three class parties

• Occasional additional support based on teacher and school needs

Selection Process:

• Interested parents must submit their name through the Room Parent Interest survey

• Final Room Parent assignments are determined by school administration

This role is ideal for parents who enjoy organizing, communicating, and being actively involved in their child’s classroom and school community.

You will receive 20 volunteer points for your time and commitment.

Middle School Parent Team (3) (20 Points Each)

Support middle school students and faculty by helping coordinate events and activities tailored to grades 6–8.

Each grade (6th, 7th, and 8th) will have one parent representative, working together as a team to support middle school programming and events.

What You’ll Do:

• Serve as a parent representative for your grade and collaborate with the Middle School Team

• Help plan and support middle school-specific events such as dances and social activities

• Assist with communication and coordination for middle school families as needed

• Support school-wide initiatives and events as they relate to middle school students

Time Commitment:

• Periodic planning and coordination throughout the school year

• Increased involvement around middle school events (such as dances)

• Collaboration with the Middle School Team and school staff as needed

This role is ideal for parents who enjoy working as part of a team and supporting engaging, age-appropriate experiences for middle school students.

You will each receive 20 volunteer points for your time and commitment.