What will I need to sign?

All renters are required to sign the General Rentals Agreement.

Depending on the nature of your event (for example, larger events, weddings, or events involving alcohol), you may also be required to sign a Special Events Agreement.

These agreements outline:

• How the space may be used

• Setup and cleanup responsibilities

• Fees and deposits

• Insurance and liability requirements

Why do I need to initial certain sections?

Initialing confirms that you have read and understood key requirements related to:

• Cleaning and facility care

• Insurance or waiver requirements

• Event risk level

• Liability

This helps ensure shared expectations and avoids misunderstandings after your event.

Do I need event insurance?

Maybe — it depends on your event.
Each booking is assessed based on factors such as:

• Event size

• Whether the event is public or private

• Alcohol service

• Vendors, performers, or increased foot traffic

HPO will notify renters of the required coverage amount before final approval.

What if my event is small or low‑risk?

Lower‑risk events may not require insurance, but a Liability Waiver is still required.

Does signing a waiver replace insurance?

No.
For higher‑risk events, insurance is mandatory even if a waiver is signed.

Alcohol may be permitted only with prior approval and if all legal requirements are met.

If alcohol is served or sold, you must provide:

• A valid SLGA Special Occasion Permit (SOP)

• Party Alcohol Liability (PAL) insurance

• $2 million Commercial General Liability (CGL) insurance

All alcohol‑related documentation must be submitted to confirm your booking.

Is there a damage deposit?

A $200 refundable damage deposit may be required, particularly for:

• Larger events

• Events with alcohol

• Weddings or receptions

• Multi‑day rentals

• Events with food and beverage service

The deposit must be paid to secure your booking.

When are rental fees due?

All rental fees are due at least 7 days prior to your event date.

What if our event runs past 2:00 a.m.?

Approved events running past 2:00 a.m. are subject to a $250 after‑hours surcharge.

Remaining past 2:00 a.m. without prior approval may result in additional enforcement action.

Who is responsible for setup and cleanup?

Renters are responsible for:

• All setup and takedown

• Cleaning the space following the event

• Returning furniture to its original layout

Failure to meet cleanup expectations may result in additional cleaning fees.

What furniture or equipment is provided?

The HPO provides tables and chairs only, sufficient for the maximum rated capacity of 150 people.

The HPO does not provide:

• Sound systems or speakers

• Microphones

• Projectors or screens

• Linens, décor, or staging

Renters are responsible for supplying any additional equipment required for their event.

All event cancellations must be submitted by email to HPObookings@gmail.com. Phone calls, text messages, or verbal notice are not accepted. Cancellation timing, refunds, and applicable fees are determined in accordance with the HPO General Rental Agreement.