Last updated: 27 October 2026
This Privacy Policy explains what information AI Chatbot ("the App") processes, why, and who receives it. The App is developed by Hira Amin, an independent developer ("we", "us", "our").
The App is not made by, affiliated with, or endorsed by OpenAI.
Contact: ha2957740@gmail.com
No sign-up. We never ask for your name, email address, or phone number. When you first open the App, it creates a random, anonymous app identifier.
Local history and online processing. Chat history is saved on your Mac. When you use AI features, relevant messages and attachments are sent through our server, hosted on Google Firebase Cloud Functions, to OpenAI for processing. Video links submitted for transcription are sent to Gladia.
What you submit is sent to AI providers. When you send a message or use an AI tool, your content goes over HTTPS to our server (Google Firebase Cloud Functions) and then to OpenAI to produce the result.
One tool uses a different provider. If you paste a video link into Transcription, that link is sent to Gladia, a speech-to-text provider.
Basic analytics. We use Google Firebase Analytics to count app opens and understand general usage. It does not receive the content of your messages.
No ads, no selling. We do not sell your information or use it for advertising.
The App processes the content you choose to submit to an AI feature:
AI Chat
Your messages.
Earlier messages in that chat (for context).
Any images or PDF files you attach.
With Search on, your question is also used to search the web.
With Think on, the request uses a reasoning model.
Images
Your image description.
For edits or styles, also the image you choose.
Deep Research
Your research question.
The AI searches the web to write a report.
Code Interpreter
Your code request.
The code you ask it to "Run".
The output is predicted by the AI. Your code is not run on your Mac.
Writing Styles (in Transcription)
The transcript text you want rewritten.
The style you pick.
Diet Planner
The options you choose: number of meals, health goal, dietary preference, allergies, and calorie target.
Calorie Calculator
The food photo you choose.
Transcription
The video link you paste.
If you then ask for a summary or other action, the transcript text is also sent.
Avoid submitting sensitive personal information (for example health records, passwords, or other people's private data) unless you are comfortable with it being processed as described in this policy.
The following information is saved inside the App's sandboxed container on your Mac. Local storage does not mean that content stays entirely on your device: relevant messages and attachments are also transmitted when needed to process your requests, as explained in section 2.
Chat conversations, including attached and generated images.
Deep Research reports and their source links.
Images you created in the Images tab, plus an image cache.
Your settings: theme, accent colour, language, and sidebar state.
The thumbs-up / thumbs-down marks you give to answers.
Free-plan usage counters and whether you have Premium.
On first launch, the App signs in to Google Firebase Authentication anonymously. This creates a random user ID that is not linked to your name, email, or Apple Account. The ID is stored on your Mac and helps secure the App's connection to our server.
Each request to our server carries a short-lived Firebase App Check token. The token is produced using Apple's App Attest or DeviceCheck service. It shows that the request comes from a genuine copy of the App, and it contains no message content.
The App uses Google Firebase Analytics. The App itself records one event, "app opened". Firebase also records some events automatically, such as first open, session start, app updates and, where supported, in-app purchase events.
With these events Firebase may process:
An app-instance identifier.
App version, macOS version, device model, and language.
Approximate region (country or city), inferred by Google from your IP address.
Session timing and engagement.
Advertising features are turned off. We use this information only to understand overall usage and improve the App. We do not link it to your name or email.
Payments are handled entirely by Apple. We never receive your payment card details or Apple Account password. The App asks Apple, on your Mac, whether you have an active subscription or Lifetime purchase so it can unlock Premium. Firebase Analytics may record that a purchase event happened.
Voice input uses Apple's Speech Recognition on macOS. Depending on your Mac and settings, Apple may process your audio on its servers to turn it into text, under Apple's Privacy Policy. The App receives only the text. You can control access in System Settings → Privacy & Security → Microphone / Speech Recognition.
Read aloud uses the speech voices built into macOS and works on your Mac.
If you choose Support in the App, it opens a draft email in your mail app. The draft includes the App version, your macOS version, your Mac's model name, and a marker showing whether you have Premium. Nothing is sent until you press Send. When you email us, we receive your email address and whatever you write.
Safety check. Before most AI requests, your text goes to our server, which runs an automated check with OpenAI's Moderation API. Content that is flagged may be blocked.
AI processing. Your request goes over HTTPS to our server on Google Firebase Cloud Functions, which forwards it to the OpenAI API. The result comes back to the App and is saved on your Mac.
Web search. When Search or Deep Research is used, OpenAI's web-search tool may search the internet for your question. The sources it finds are shown with the answer.
Attached files. Files you attach (images and PDFs) are uploaded through our server to OpenAI's file storage so the AI can read them.
Video transcription. For a pasted video link, the App:
Reads the public video page to check the video's length (this connects your Mac to that website, for example YouTube).
Sends the link directly to Gladia SAS, which downloads the audio and returns a transcript.
Any follow-up action, such as a summary, is processed by OpenAI as in step 2.
OpenAI processes content under its API terms. Under OpenAI's API data policies, API data is not used to train OpenAI models by default.
Provide the AI features you request
Information: Content you submit.
Legal basis (EU/UK users): Performance of a contract.
Prevent abuse and keep the service safe
Information: Content you submit; App Check token; anonymous ID; technical request data.
Legal basis (EU/UK users): Legitimate interests.
Unlock Premium
Information: Purchase status from Apple.
Legal basis (EU/UK users): Performance of a contract.
Understand usage and improve the App
Information: Firebase Analytics data.
Legal basis (EU/UK users): Legitimate interests, or consent where required.
Answer support requests
Information: Your email and message.
Legal basis (EU/UK users): Legitimate interests / steps at your request.
OpenAI, L.L.C. (USA)
Receives content you submit to AI features, including attached files and images.
Purpose: Moderation, AI responses, image creation and editing, and web search.
Google LLC (Firebase / Google Cloud)
Receives requests passing through our server, anonymous user ID, App Check token, analytics data, and IP address.
Purpose: Runs our server, authentication, integrity checks, and analytics.
Gladia SAS (France)
Receives video links you submit for transcription.
Purpose: Speech-to-text transcription.
Apple Inc.
Receives purchases, voice audio when Apple's speech recognition uses its servers, and App Attest / DeviceCheck information.
Purpose: Payments, speech recognition, and app integrity.
Video websites (e.g. YouTube / Google)
Receive a normal web request from your Mac (including your IP address) when you paste a link.
Purpose: Checking video length.
We may also disclose information if the law requires it, or if it is reasonably needed to protect the rights, safety, or security of users or others.
We do not sell or rent personal information. We do not share it for targeted advertising.
Chats, research reports, and settings (on your Mac)
Until you delete them or remove the App's data (see section 7).
Generated images and image cache (on your Mac)
Until you remove the App's data. Version 2.2 has no button to delete images individually.
Content on our server
Not stored after the response is returned.
Google Cloud keeps standard technical logs (such as time, IP address, and error details) for a limited period, typically up to 30 days.
Content processed by OpenAI
May be kept for up to 30 days for abuse monitoring, subject to OpenAI's policies and legal exceptions.
Attached files may stay in OpenAI's file storage until they are deleted or expire.
Video links sent to Gladia
Kept according to Gladia's data policy.
Firebase Analytics data
We set event-data retention to 2 months.
Anonymous Firebase user ID
Until the account is removed. Ask us to delete it at any time.
Support emails
Up to 2 years after your issue is closed, unless the law requires longer.
OpenAI, Google, and Apple may process information in the United States and other countries. Gladia is based in the European Union. Where the law requires it, transfers rely on appropriate safeguards such as the EU Standard Contractual Clauses.
Delete a chat
Click the menu button (⋮) next to the chat in the chat list and choose Delete.
Delete a research report
Open the menu next to the report in Deep Research and choose Delete.
Remove all locally stored data, including generated images
Quit the App.
In Finder, choose Go → Go to Folder… and enter ~/Library/Containers/com.ai.chatbot.personalized.
Move that folder to the Trash.
Deleting the App from Applications may not remove this folder on its own.
These steps delete data on your Mac only. They do not delete content that has already been sent to OpenAI or Gladia; that content is kept as described in section 5.
Microphone and speech recognition
Turn these on or off in System Settings → Privacy & Security.
Subscriptions
Manage or cancel them in the App Store under your account.
Deleting the App does not cancel a subscription.
Depending on where you live (for example in the EU, UK, or California), you may have the right to:
Access, correct, or delete your personal information.
Object to or restrict some processing.
Withdraw consent.
Complain to your data protection authority.
To make a request, email ha2957740@gmail.com.
The App has no accounts, and we do not keep copies of your conversations, so we usually cannot find or retrieve your content on our side. We can delete your anonymous Firebase ID and related analytics if you help us identify them.
We respond within the time required by applicable law.
The App is not directed at children under 13, and we do not knowingly collect personal information from them.
The App is rated 4+ on the App Store, but AI-generated answers may not always suit young users. Children should use the App only with a parent or guardian.
If you believe a child has sent us personal information, contact us and we will delete it.
Data between the App and our server travels over encrypted HTTPS connections.
Requests are checked with Firebase App Check.
The App runs inside the macOS App Sandbox.
We take reasonable steps to protect information, but no method of transmission or storage is completely secure.
Version 2.2 incorrectly states that the App does not store conversation history locally. Your chat history is stored on your Mac.
When you use AI features, relevant content is transmitted through our server, hosted on Google Firebase Cloud Functions, to OpenAI. Video links submitted for transcription are sent to Gladia. Provider processing and retention are explained in sections 2, 4, and 5.
The current in-app notice does not describe all these providers. We will correct it in the next update.
We may update this policy when the App or our providers change. We will post the new version on this page and update the "Last updated" date. If the law requires it, we will also give notice in the App.
Developer: Hira Amin
Email: ha2957740@gmail.com
Support page: https://sites.google.com/view/hiraamin/get-in-touch-with-us
Third-party privacy policies: