Services

Organization of Library Materials

         All  materials:  books, periodicals and audio visual,  are organized according to the  Dewey Decimal Classification (DDC)  system using Arabic numerals to represent a subject.

         Every book on the shelves bears the Classification Number label at the spine of the book corresponding to the Call Number found at the catalog card.

         All books are arranged  in the shelves in consecutive order, from small

to  large numbers, left to right and top to bottom arrangement.

         The general reference and stack books are accessible to the clienteles. Filipiniana  and textbooks are not  readily accessible and are located in the Reserved Section.

         Periodicals are located in the Periodical Section and Audio Visual materials  are in the  Faculty Section.

The Card Catalog

         The Card Catalog is the key to the library collection. It is used to locate books and other library materials. It is a Union Card Catalog where the Author card, Title card, and Subject card are filed alphabetically in the cabinet of trays.

How to use the Card Catalog:

1. Look into the author, title or subject card entries.

2. Take note of the Call No., the author and the title of  the book.

3. Proceed to the stack area in locating the copy or bring it to the Circulation Clerk to find it.

4. When the book is found, the clientele will bring it to the circulation counter for record filing.

5. If the book is not located, the help of the library personnel may be sought.

Reminder: If you're unfamiliar with using the library's online catalog, don't hesitate to seek assistance from the library staff.

These steps offer a straightforward guide to accessing the catalog and finding the desired book efficiently.

Who can use /borrow library materials.

        The following are allowed to use/borrow library materials from the  library:

         a. All bona fide students of HCCB with validated Borrower’s Card.

         b. HCCB  faculty  and  administrative staff.

         c. HCCB alumni, visiting  scholars and researchers from private and government agencies may be  allowed to use the library with  the permission of the  Chief Librarian.  

Borrowing of Library Materials

a. For HCCB students, a school ID is presented when borrowing library materials.

b. For HCCB alumni, visiting scholars and researchers, present referral letter and I. D. to the Chief Librarian.

Rules of Conduct Inside the Library

        As soon as the clienteles enter the library,  the following  rules of conduct are to be observed:

1.   Upon entering the library, you are required to log-in/sign an attendance logbook.

2. SILENCE in the library is to be observed at all times.

3. Eating, smoking, whistling, laughing, loud talking, dragging the chair and napping are not allowed inside the library.

4. Books and other library materials are to be handled with care and therefore, use them properly.

5. Stack books should be returned at their proper places.

6. The library should be kept clean at all times.  Trash cans are provided should be used properly.

         7. The chair should be pushed against the table upon leaving the library.

         8. Stealing, mutilating books, vandalism and tearing of pages are strictly prohibited

9. Courtesy is to be observed at all times in requesting for library materials from the library personnel and in dealing with others inside the library.

10. The librarian can be consulted about any problem regarding library resources.

Circulation Service

            1.An“Open”shelf system is used for general references such as encyclopedias, dictionaries, periodicals and individual references located at the stack area.  Anybody could access and browse these materials.

               2. A “Close” shelf system is used for individual references and textbooks that are assigned by the faculty for reservation.

Procedure in borrowing books and other materials.

              1.    The client gets  the Book Card from the  Book Pocket.

              2.    He/She  will fill up the  column of the Book Card:  the date, name and the course.

              3.    He/She brings  the book, the accomplished Book Card and  together with her/his school ID to the Charging Desk.

              4.  The Circulation Clerk will inspect the book, the Book Card and the LBC if they are properly filled up.

            5. The Circulation Clerk keeps the book card with the student’s ID for record file.

            6. The clientele  inspects  the condition of the book: the cover, the pages  and the illustrations if they are complete.

Book Retrieval Systems.

     The Union Card Catalogue is used in searching for a particular book. The following are the procedure:

              1.    Look into the author, title or subject card entries.

             2.  Take note of the Call No. (Classification and author numbers) and present it to the circulation in-charge for the books to be retrieved from the stack shelves.

Circulation Policy

1. General Reference Books such as encyclopedias, dictionaries, atlases, yearbooks, etc. are to be used inside the library only.

                2. Reference Books (specific references) are to be used  inside the library and can be brought  out  only for photocopying for about 30 minutes.

     3. Textbooks are issued for a two-hour use inside the library and may be borrowed for OVERNIGHT use and are not renewable.

     4. Religion books maybe borrowed for three days.

                5. Fiction books are to be  borrowed for two weeks & renewable for another week.

         6.Filipiniana books are to be used inside the library only.

                7.Periodicals and Journals  are to be used  inside the library only.

Fines and Penalties

       For overdue books, the following  fines are  imposed:

              1. Stack books = A fine of P10.00  is  imposed for the  first hour of delay and P1.00 each succeeding hour or a maximum of P20.00 per day.

              2.  Reserved books = A fine of   P15.00  is  imposed for the first hour  of  delay and  P2.00 for each succeeding hour or a maximum of  P30.00 per day.

Borrowing Policy for Faculty and Staff

1.  Books for classroom texts are to be borrowed for one (1) month  and  should be in line with subjects taught.

2. Books for research are to be borrowed for one (1) month and renewable  for  one week.

3. Books for other purpose are to be  borrowed for one (1) week  and are not renewable.

       Requirement: 1.   Presentation of  a  duly  signed  “official subject loads” from  their  respective department.

Disciplinary Actions

     The following are considered as offenses and to be meted with Respective disciplinary actions:

      A  Promissory  Note  to lead an “exemplary conduct” is to be executed by the student after serving  the suspension so as to be reinstated in enjoying the         library privileges again. Procedure in Case of Loss or Damage of Book/s by the Clientele:

         1. The client  reports  to the Charging Clerk of its loss.

                2.  One (1) week grace period be given for the clientele to find the book/s  lost.

                3.  If  after one  week the book is not found, the client is to  replace the  book.  

         4. If the book is damaged by the user, the client is to  replace  the  book.  

         5. If the book with the same subject matter could not be found in the local bookstores, the client is obliged to pay for the said copy.

         6. The price of the book,  plus  5%  for freight and  handling, is the cost of the  lost book.

                7. The client  pays for  the lost book/s  at the Cashier’s  Office.

                8. The receipt for the payment is presented to the Circulation Clerk for records purposes.

Multimedia Service

         1. Computer Laboratories are open  for access to all academic staff and  students.

         2. Computer  Laboratory is mainly used  for school academic students and  research purposes.

         3.A Computer Laboratory entry card is provided to the  students and academic  staff. The  laboratory in-charge will  check  the entry card before          entering the laboratory.

         4. Always keep the computer laboratory clean. Students are not allowed to  eat/drink inside the laboratory.

         5. Observe silence. Refrain from disturbing other laboratory users.

         6. Do not tamper or delete any installed program, data files and other computer laboratory settings.

         7. Playing computer games is not allowed inside the computer room.

         8. Printing documents which is not for academic purposes is not allowed.

         9. Do not move any equipment, computers, sockets and cables from the original setting.

         10. If computer  problems  or malfunctions occur, report immediately to the laboratory in-charge.

         11. All academic staff and students must follow the HCCB Computer Laboratory Rules and Regulations. Any computer user who does not follow can      be suspended or permanently excluded from using all services of HCCB Computer Laboratory and is  required to pay for the cost of any damage                          or loss. 

Periodical Service

     Periodicals such as  pamphlets,  journals, magazines, newspapers and  clippings are located  inside the Stack Section. Periodicals and vertical files are accessible to the clientele.

                 Periodical Policy:

                           1. Periodicals, bound or loose copies, are to be read in the periodical section.

                           2. News clippings are to be used inside the library only.

Procedure in the Use of Vertical File

                1. Use the 5” x  8” subject card index of  news clippings in  finding the  subject  of  research.

                2. Take note of the  File Nos.  of the  clippings posted in the  index.

         3. Go to the Vertical File and use the File Nos. in locating  the clippings.

         4. Pull out from the folders the  clippings that bear the file numbers.

                5. Use the news clippings inside the periodical section only.

                6. Bring the clippings to the periodical section in-charge after using for her  to  return  it to its proper place.

Photocopying Services

   A photocopying machine is available at the  first floor of the College Building for photocopying of material that could not be brought out for home use.

         Policy:   

                     1. Bringing out of books for photocopying is limited to one (1) hour only.

                     2. A fine of P2.00 shall be imposed for every hour of delay in returning the book/s.

Procedure for bringing book/s for photocopying:  

                1. The client presents to the Circulation Clerk the book/s to be  photocopied together with  his/her  Library Borrower’s Card.

                2. The client accomplishes the Book Card of the book/s which are presented  to the Circulation Clerk.

                3.  The Circulation Clerk checks the accomplished Book Card and inserts  this  inside the LBC jacket.

                4.   A 3” x 5” Photocopying Slip  will be handed to the client together  with the book/s  to be photocopied.

              5.  The client  presents  to the photocopier the 3”x 5” Photocopying Slip for record &  file purposes.

     6.  The client  returns the book/s with the Photocopying Slip to the Circulation desk and claim back his/her Library Borrower’s  Card.

Audio Visual Service

                1. The Audio Visual Area is located at the Virtual Library Room.

                2. The Audio Visual Area  is available for access to all academic staff and students.

                3. The Audio Visual Area is mainly used for school academic studies and research purposes.

                4. An entry card is provided to the students and academic staff. The virtual library in-charge will check the entry card before entering. 

                5. Always  keep the Audio Visual Area clean. Students are not allowed to eat/drink inside.

                6. Do not tamper or delete any installed program, data files and other computer settings.

                7. Do not move any equipment, computers, sockets and cables from the original setting.

              8. If problems or malfunctions occur, report immediately to the virtual library in-charge.

                9. All academic staff and student must follow the HCCB virtual library procedures, rules and regulations.

               10. Any  user who does not follow can be suspended or permanently executed from using  all services of  HCCB Library and is required to pay for the                        cost of any damage or loss.                                          

User Education Service:

                 1. Orientation Service 

                                 Orientation program on library services is conducted every

                     beginning of the school year in coordination  with  the different

                     Deans and  Department Heads.  It is scheduled by the college at the

                     school function hall.

                             The Library orientation includes reader’s guidance such as; rules of

                     conduct and policies inside the library, retrieval system (how to use the

                     card catalog), borrowing and lending procedures, bibliographic references,

                     photocopying service and other related services offered by the library.

                2.  A Library  Guide Handbook.

                                 Library guide booklets will be issued to the first year college

                   students and transferees for guidance information and guidance.

                3.   Announcement of new acquisition.

         The arrivals of new acquisition are disseminated to the different deans and department heads and are posted on the bulletin boards for the information of the library users.  Every library activity is posted on the bulletin board.  After books are accessioned, classified and catalogued,

they are ready for circulation and the  teachers and students are informed of the new acquisitions through the following:

                               1.  Procedure in the Announcement of New Acquisition:

                         1.1.  A list of new acquisition is prepared and arranged  according to discipline.

                           1.2. A written communication is sent to the different   deans/department heads informing of its new materials  ready for their  use.

                           1.3. New acquisitions are displayed at the New  Arrival shelf   for students and teachers to browse.

Provisions for security and control measures to safeguard the   library resources.

1. A charging desk is used to keep records of materials borrowed by library users.

2. A student aid is assigned to check the outflow of materials and inspect things brought outside by the library users upon leaving the library area.

3. Installation of fire extinguisher.