Rental Application Qualifying Criteria

Haynes Properties is committed to Equal Housing Opportunity and we fully comply with the Federal Fair Housing Act. We do not discriminate against any person because of Race, Color, Religion, Sex, Handicap, Familial Status, National Origin, or Age. We also comply with all state and local fair housing laws.

APPLICATION­:  An application must be completed and signed by everyone 18 years or over applying for residency. Married applicants must each submit a separate application. Omissions and false information may be grounds for application denial. All application fees must be paid before an application is processed for approval. We do not accept co-signers.

IDENTIFICATION: A copy of your driver’s license, state picture I. D., Visa or Passport will be required.

RENTAL HISTORY:  Current and previous rental history must be verifiable for the previous 2-5 years. Any unpaid rental collections, evictions, property damage beyond normal wear and tear, or refusal to re-­rent by previous landlords shall be grounds for denial. If you owned rather than rented your residence during the previous 1-5 years, you will need to furnish Mortgage Company references and/or proof of ownership or sale.  Relatives are not acceptable forms as rental references.

MILITARY: Please provide a copy of your Leave and Earnings Statement (LES). If you are active duty, please provide a copy of your current orders. You must be on an assignment that, to the best of your knowledge, will allow you to complete an initial 12-month lease.

 VERIFICATION: If we are unable to verify your information within 72 hours or three (3) business days or if you falsify any information on the application, we will deny the application. If misrepresentations are found after the lease agreement is signed, the lease agreement will be terminated.

RENTAL REQUIREMENTS FOR NON-US RESIDENTS: Applicants must meet all specified requirements in addition to providing three of the following:

INCOME REQUIREMENT:  Applicants will be denied if gross monthly income does not exceed 4 times the amount of the monthly rent. Married couples may combine incomes. Income must be verifiable through pay stubs, employer contact, tax records, and/or bank statements. Any verification fees required by the employer must be paid by applicant. Unemployment compensation, alimony and child support will not be considered income unless you can show a valid court order that requires payments to be made and a proven history of consistently receiving payments. Self-employed income must be verifiable through a CPA prepared financial statement or most recent tax returns or bank statements.

EMPLOYMENT: Work history must be verifiable for minimum of 2 years w/ current employer or 4 years’ total. Any "verification fees" required by the employer, must be paid by applicant.  Regarding employers, applicants are required to provide the contact information for the Human Resource Department, direct supervisor and the main business telephone number.

CREDIT:  A credit check will be performed and used for approval. Your Credit Score must be 700 or higher.  Your credit report must show trade lines demonstrating your ability to meet your financial obligations. Applications may be rejected for unpaid collections or judgments, amount owed on delinquent accounts, amount past due on accounts, number of accounts delinquent, too few accounts rated “current”.

CRIMINAL HISTORY:  A criminal background check will be performed and used for approval for any applicants/occupants age 18 or over. We will conduct individualized assessments that consider mitigating factors, such as facts & circumstances surrounding the criminal conduct, age at time of conduct, evidence of good tenancy before and after conduct, nature & severity of conviction and the amount of time that has passed since the conviction. Criminal history which indicates that an applicant’s tenancy would constitute a direct threat to the health or safety of other individuals or whose tenancy could result in substantial physical damage to the property of the owner or others will result in rejection of the application. We do not rent to CONVICTED SEX OFFENDERS OR ANYONE REQUIRED TO REGISTER AS A SEX OFFENDER. Criminal backgrounds involving violent crimes, prostitution, domestic violence, and/or involving possession of weapons or illegal substances are grounds for denial of an application.

OCCUPANCY POLICY:  Our Occupancy Policy limits the occupancy of any residential rental property to two persons using (a) bed(s) plus one child using a crib per area of a dwelling intended as sleeping quarters. Sleeping quarters does not include a kitchen, dining area, bathroom, living room area, utility room, closet, storage area, or garage. 

If a residence has a den, office, or the like that can be used as auxiliary sleeping quarters, then the occupancy limit may be increased by one person per such auxiliary sleeping area. 

PET POLICY: Policies on domestic pets vary from home to home. Certain owners do not permit pets, while other owners may permit only a specific type of pet. (Service animals, such as Seeing Eye dogs, are not classified as pets and are exempt from certain requirements.) Please call the office to determine the pet policy for the home for which you are applying. A picture of the pet specified in the pet agreement is required prior to approval.

When a property is designated “Pet Friendly”, a total of two pets per household are permitted. All pets must be licensed and with current vaccinations by the applicable municipal authority (ex., Cities of San Antonio, Schertz, Balcones Heights, Live Oak, New Braunfels, Boerne, Kerrville, etc.)

The following guidelines also apply:

 

The Following Documents need to be emailed to info@haynespropertymanagement.com upon completing application:

 

RENTAL REQUIREMENTS FOR NON-US RESIDENTS:

Applicants must meet all specified requirements in addition to providing three of the following:


 

NOTICE TO ALL APPLICANTS:

Quoted rents apply only to tenants that elect to use our free online tenant payment system to pay rent and other fees from their checking or savings account. Rent and other fees can also be paid by credit card at renter’s expense.

The lease must be signed within 24 hours from being approved.

The lease must be effective within 2 weeks of approval unless otherwise agreed upon.

Smoking is not permitted inside the home or garage or with 25 feet of the home.

Applicant must physically view the property or complete our Site Unseen Addendum prior to submitting the application.

Please make sure to verify schools if important and review crime statistics in the area.

A representative from our office will conduct a scheduled inspection of the property during the term of your lease.

We will also place a lockbox on the property during the last 30 days of your lease to market and show the property for rent.

If you do not agree to any of these items, please do not apply for one of our properties.

Haynes Property Management LLC reserves the right to reject any application due to any one of or a combination of the following, without limitation:

False or insufficient application information; credit score of 599 or less, credit showing delinquent accounts with collection balances due; foreclosures, bankruptcies, liens against the applicant for taxes or child support, judgments against the applicant for evictions or property damage; rental history showing excessive late payments, NSF checks, property damage, lease violations; Income shortages less than the required 3x times monthly rent; conviction of illegal manufacture or distribution of a controlled substance, pet breed, non-verifiable information, sex offender.

Haynes Properties standard residential qualifying criteria are subject to change from time to time without notice. 

AGENCY DISCLOSURE ­ Haynes Properties agents are acting as agents for the landlord and do not represent prospective tenants. Although Haynes Properties agents show “for lease” properties to prospective tenants, they are not acting as tenant representatives.