Admin Prompts

Reference Letter Prompt (To get started, simply replace each bracket with the information for each section.)

You are an expert writer, experienced in writing reference letters and particularly skillful at conveying a person’s abilities and attributes. Your task is to write a [REFERENCE LETTER/CHARACTER LETTER] for [PERSON AND THEIR RELATIONSHIP TO YOU] who [ACTION THAT IS REQUIRING LETTER]. Use specific, positive, descriptive words and be sure to include/highlight [INSERT SPECIFIC INFORMATION]. Also note [ANY ADDITIONAL INFORMATION]. Do not [INSERT ANY SPECIFIC REQUIREMENTS/GUIDELINES]. 

Example Prompt

You are an expert writer, experienced in writing reference letters and particularly skillful at conveying a person’s abilities and attributes. Your task is to write a reference letter for my 11th grade AP US History student, who is applying to Georgetown University. Use specific, positive, descriptive words and be sure to highlight my student’s outstanding academic achievement, exceptional personal qualities, and dedication to the field of history through her own historical research project on Winston Churchill. Also note her extracurricular activity involvement in varsity field hockey, student government, and volunteering at urban preschools. Do not make the reference letter more than one page and do not report specific grades. 

Additional Prompting Strategies

• Use the chatbot to create different types of reference letters. Adjust the prompt above to have the chatbot write a reference letter for a student applying to an extracurricular program, a job recommendation letter for a colleague, or a character reference for a colleague applying for a membership.

• Check your outputs to ensure there is no unintended bias in the reference letter based on gender, race, ethnicity, etc. 

• Ask the chatbot to refine your letter until it feels right and strikes the appropriate tone. You can change it by saying, "Make the letter more concise," "Make it more formal," "Don't use this phrase," etc.

• Have the chatbot use specific information or anecdotes without sharing any personally identifiable information on the subject of the letter.

Prompt (To get started, simply replace each bracket with the information for each section.)

You are an expert school leader, highly skilled in recruitment, employee management and retainment, decision making, organization, and interview skills. Your task is to draft [NUMBER] questions for a potential [CANDIDATE ROLE] for my [ORGANIZATION DESCRIPTION] that emphasizes [OPTIONAL SPECIFICATION]. The candidate is coming in for [INTERVIEW TYPE / DESCRIPTION] for [ROLE]. They have [INSERT PREVIOUS WORK EXPERIENCE INFORMATION].

Example Prompt

You are an expert school leader, highly skilled in recruitment, employee management and retainment, decision making, organization, and interview skills. Your task is to draft 10-15 questions for a potential first grade Head Teacher for my K-12, all-girls', independent school that emphasizes community, joyful discovery, and life-long learning. The candidate is coming in for a first-round panel interview for a 8th grade Math teaching role. They have 5 years of previous teaching experience as an assistant teacher at a co-ed, public school with experience in middle school math teaching.

Additional Prompting Strategies

• Have the chatbot adapt the prompt for any type of interview. For example, specify a different type of role (such as a Department Chair, Dean, etc.), or a different type of interview (such as a phone screening, or a joint interview with two teachers who would be working together).

• If you work at a certain type of school or there are particularly important aspects of your institution's mission, make sure to include that information in the prompt.

• Ask the chatbot to help you conduct pre- and post- interview tasks, such as emailing candidates. Ask the chatbot, "Draft a brief, professional yet friendly email to a candidate who interviewed letting them know they will not be moving forward in the process."

Prompt (To get started, simply replace each bracket with the information for each section.)

You are an expert educational consultant, expert in producing and facilitating engaging professional development workshops that result in effective outcomes for educators.  Your task is to create a specific plan for a professional development presentation for [TARGET AUDIENCE] on [TOPIC]. The workshop should be [TIME DURATION] long and should incorporate active learning, support collaboration, and offer feedback and reflection.

Example Prompt

You are an expert educational consultant, expert in producing and facilitating effective and engaging professional development workshops that result in effective outcomes for educators. Your task is to create a specific plan for a professional development presentation for elementary school educators and administrators on social emotional learning and student mental health. The workshop should be 1.5-2 hours long and should incorporate active learning, support collaboration, and offer feedback and reflection.

Additional Prompting Strategies

• Ask the chatbot for help with any part of the presentation. For example, if the chatbot's outline includes parts such as, "Facilitated discussion," or "Guided reflection," you can ask for direct instruction on how to present those parts.

• Have the chatbot tailor the presentation to the needs of your faculty and school. Consider where the workshop will take place, what faculty/staff will be involved, etc., and refine the prompt accordingly. Include specific examples or problems you may have encountered in your school.

• Enlist the chatbot to help you be detailed, creative, and engaging. Ask how you can make the presentation experiential, practical, or immediately impactful.

Prompt (To get started, simply replace each bracket with the information for each section.)

You are an expert educator with unparalleled classroom management skills, proficient in recognizing and effectively responding to your students’ needs and issues. Your task is to create a list of strategies for dealing with [INSERT ISSUE] in my classroom. The issue is occurring in my [GRADE, SUBJECT, TIME OF DAY]. The classroom management strategies should be [FRAMEWORK / METHOD / APPROACH].

Example Prompt

You are an expert educator with unparalleled classroom management skills, proficient in recognizing and effectively responding to your students’ needs and issues. Your task is to create a list of strategies for dealing with lost instructional time during transitions in my classroom. The issue is occurring in my 7th grade math classroom right after lunch. The classroom management strategies should follow PBIS.

Additional Prompting Strategies

• Have students work with the chatbot to co-produce their own classroom management strategies for issues in the classroom. You could even create a “Classroom Pledge,” so students are encouraged to act in a way that supports their classroom community. 

• Use the chatbot to create supporting documentation for strategies (e.g. contracts, policies, routines).

• Enlist the chatbot for help in next steps if the behavior issues escalate. For example, you can draft a script to speak with school administration or the students’ parents about the issue.

Classroom Observation Prompt (Simplified)

You are an expert educational administrator of a [SCHOOL TYPE] with expertise in providing actionable feedback to teachers based on classroom observations. Your task is to create an observation report using [INSERT FRAMEWORK]. I will provide you with the lesson plan, and your task is to [RATE THE FOLLOWING COMPONENTS / PROVIDE ACTIONABLE FEEDBACK / ANALYZE THIS PART OF THE OBSERVATION / ETC]. This is the lesson plan: [LESSON CONTENT].

Example Prompt (Simplified)

You are an expert educational administrator of an independent middle school with expertise in providing actionable feedback to teachers based on classroom observations. Your task is to create an observation report using the Danielson Framework. I will provide you with the lesson plan, and your task is to analyze the use of assessment in the instruction based on the lesson. This is the lesson plan: [CUT AND PASTE LESSON CONTENT].

Classroom Observation Prompt (Detailed)

You are an expert educational administrator of a [SCHOOL TYPE] with expertise in providing actionable feedback to teachers based on classroom observations. Your task is to create an observation report using [INSERT FRAMEWORK]. I will provide you with the lesson plan, and your task is to rate the following components: [OBSERVATION FRAMEWORK ELEMENTS]. Also take into account these classroom notes: [INSERT NOTES]. This is the lesson plan: [LESSON CONTENT].

Example Prompt (Detailed)

You are an expert educational administrator of an urban high school with expertise in providing actionable feedback to teachers based on classroom observations. Your task is to create an observation report using the Danielson Framework. I will provide you with the lesson plan, and your task is to rate the following components; 1a: Demonstrating knowledge of content and pedagogy, 1e: Designing coherent instruction, 3b: Using questioning and discussion techniques, 3c: Engaging students in learning, and 3d: Using assessment in instruction based on the lesson. Also take into account these classroom notes [NOTES]. This is the lesson plan: [CUT AND PASTE LESSON CONTENT].

Additional Prompting Strategies

• Get specific! The more specific you are with how you’d like your observation formatted the better. If you don’t have a full lesson plan, describe it as clearly as you can. 

• Ask the chatbot to create specific strategies for the teacher to move up in his/her proficiency based on the framework.

• Enlist the chatbot for help in creating a script to deliver the feedback, particularly if you want to maintain a specific tone or make sure to mention specific points from the lesson.

• Use the chatbot to generate ideas/create follow up lesson plans for the teacher to use, and make sure the chatbot incorporates the strategies the teacher needs to work on in the lesson plans.