Gmail

Compose a new email

Open your Gmail inbox.
In the left sidebar, click COMPOSE. A new email opens near the bottom corner of your Gmail window.
Choose a window size that’s right for you using the buttons in the upper corner of the compose window.
Just start typing to compose your email. Email you’ve started writing, but haven’t sent, are automatically saved in Drafts on the sidebar.

Add recipients, attachments, images, etc.

Add attachments, emphasize key points with font styles, include different kinds of recipients, and more—right in the compose window.

Send and Undo Send

If you make a typo or change your mind about sending an email, you can take back an email using the Undo Send feature.

Undo sending email:

Send your email.
Click Undo at the top of the page.

Depending on your settings, there's a limited amount of seconds to click Undo before it disappears.

Make sure Undo Send is enabled, or change settings:

In the top right, click Settings ⚙ and select Settings.
Click the General tab.
Scroll to Undo Send and check the Enable Undo Send box.
Set the cancellation period.
At the bottom, click Save Changes.

View new email

Unread email are bold. To open an email, simply click it in your email list.

By default, replies to email are grouped into conversations. It may take some time to get used to conversation view, but keeping all the email in a thread makes it easier to keep track of them and reduces inbox clutter.

However, if you prefer to separate all of your existing and future email, you can unthread them:

In the top right, click Settings ⚙ and select Settings.
In the General tab, scroll to Conversation View and select Conversation view off.
At the bottom, click Save Changes.

Reply to email

To reply to an email, just click in the box below the email and type away. Or, you can choose exactly how you want to respond:

Reply or forward: To respond to an email, open it and in the box under the email, click Reply, Reply to all, or Forward.
Respond inline: To see the previous email within your reply, scroll down and click Show trimmed content .
Respond to an earlier email in the thread: Select the email you want to reply to. Then, click the Down arrow  to choose how to reply.
Forward an entire conversation: In the menu bar above the conversation, click More > Forward all.

Star important email

Want to flag an important email? Click Star ☆ next to an email in your inbox or an email within a conversation.

To list all your starred email, just click Starred in the left sidebar.

Delete or archive unwanted email

If you no longer need an email, you can delete it by selecting it and clicking Delete . Deleted email are moved to Trash and then permanently deleted after 30 days.

But with 30 GB of storage or more in your G Suite account, you don’t need to delete your email to save space. So, we recommend that you archive them instead.

Archiving removes email from your inbox to keep it clutter-free. But, the email stays in your account so you can find them later. It’s like moving email into a filing cabinet for safekeeping, rather than putting them in a trash can.

Select the email you want to archive.
Click Archive .

Search your inbox

You can search for one or more keywords that appear anywhere in the email—in the subject, body, or sender name. At the top of your Gmail screen, simply type the word you're looking for in the search box.

To help you search faster, Gmail suggests search terms as you type based on your email, contacts, labels, or past searches. You can click one of the suggestions to open it or to see a list of results, click Search 🔍.

Create a signature

Your signature might include your name, title, and contact information.

Click Settings ⚙ and select Settings.
On the General page, scroll down to the Signature section and compose your signature. Use the format bar to add text colors, styles, links, and even a picture.
At the bottom, click Save Changes.

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