Forms

Create a new form

Choose an option:
- From forms.google.com, click Blank or choose a template.
- From drive.google.com, click New > More. Next to Google Forms, point to the Right arrow and click Blank form or From a template.
Name your form: In the top-left corner, click Untitled form or the template form name and enter a new name.
(Optional) Do any of the following actions:
- Add a description: Under the form name, add your text.
- Change the background color or theme: Click Color Palette and then choose a color or theme.

Add questions

Click Untitled question and enter your question. You get suggestions based on your type of question.
To change the question type, click the Down arrow.
Add response options (if applicable for your question type).
To specify if people must answer the question, click Required.
To add a new question, click Add question.
To add a copy of the existing question, click Duplicate.

Note: Changes are automatically saved, and you can preview your changes at any time.

Edit questions

Select a question and do any of the following actions:

Drag to reorder a question. You can also drag and reorder answers.
Delete a question.
Click More to:
- Add a description or hint.
- Shuffle the answer order.
To shuffle the question order, click Settings ⚙ > Presentation. Check the Shuffle question order box and click Save.
Add an image to a question. You can also add images to answers or forms.
Add a YouTube video.

Choose form settings

Click Settings ⚙ > General and choose from the following options:

Collect email addresses—Collect respondents’ email addresses.
Response receipts—Send copies of responses on request or automatically.
Restrict to your organization’s users—Limit your form’s audience to your organization. Uncheck this box to distribute your form externally.
Limit to 1 response—Allow people to complete your form only once.
Edit after submit—Let people change their answers after submitting them.
See summary charts and text responses —Let people see a summary of everyone’s answers.

When you’re done making changes, click Save.

Let people review and edit your form:

At the top right, click More > Add collaborators.
Under Invite people, enter the email addresses of the people you want to share with.
Click Send.

Whoever you invite can edit any part of your form, including responses and where they are saved.

Preview your form

While you’re changing your form’s settings, you can preview it to see what the changes look like. You’ll also want to preview it when you’re done.

Preview your form:

At the top right, click Preview visibility. The preview opens in a new window. To edit the form, click Edit create or go back to your editing window.

Send your form

At the top right, click Send.
(Optional) To collect email addresses, choose an option:
- If the form’s audience is limited to your organization, check Automatically collect respondent’s your organization email address.
- If you’re distributing the form externally, check Collect email addresses.
Choose how you want to send the form:

a. Email—Click Email. Enter email addresses in the To field. You can customize the subject and message contents.

b. Link—Click Link. You can shorten the URL. Click Copy and paste the link into a chat, conversation, or email.

c. Website content—Click Embed. You can specify inline frame dimensions. Click Copy and paste the HTML into your website or blog.

d. Social media—Click one of the social media icons.

Pause or stop response collection

When you create a new form, response collection is automatically turned on. You can pause or stop it. For example, if you find a mistake after sending out a form, you can pause response collection until the error is fixed.

Pause or stop response collection:

In your form, click Responses.
Click Accepting responses. It changes to Not accepting responses.

See responses in Forms

You can see a summary of all responses or look at individual responses on the Response tab. To switch between individual responses, click the individual’s email.

See responses in Sheets

To analyze your responses further, you can send them to a spreadsheet. The spreadsheet is linked to your form, so responses appear in real time.

Send responses to a new spreadsheet:

On the Responses tab, click More more_vert > Select response destination.
Click Create new spreadsheet.
(Optional) To change the name, enter a new one.
Click Create.

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