Parliamentary law is an orderly set of rules for conducting meetings of organized groups for the purpose of accomplishing their goals fairly.
A parliamentarian can assist the president when questions of procedure arise. If a parliamentarian is not appointed and ratified, the president should appoint one (pro tem) for each meeting to assist the president in conducting an orderly meeting.
A motion to take action is introduced by a member, seconded, discussed and is voted upon. Only those who have been members for at least 30 days are allowed to make motions, discuss and vote. The eight steps to making a motion are:
Member stands and waits to be recognized.
Chair recognizes the member.
The member presents the motion by stating, “I move…” (The secretary records the exact wording of the motion once there is a second.)
Another member seconds the motion. This shows that more than one person is interested in bringing the business before the group for discussion. (If there is no second, there is no motion and nothing is recorded in the minutes.)
The chair restates the motion. This ensures all members understand what is to be discussed.
Discussion is held on the motion. During discussion, all members participate fully, but not until they have been recognized by the chair.
The chair puts the motion to a vote by stating, “All those in favor say ‘aye.’” (Pause for vote) “Those opposed say ‘no.’ (The chair may restate the motion before taking the vote.)
The chair announces the result of the vote to assure all members know whether the motion was adopted or defeated.
For more information, please click on the Nominations and Elections button to visit on the Fourth District PTA Page