— A Smart Solution for Small Businesses
In today’s digital age, managing even the smallest of tasks through technology has become essential — and if you run an RO water supply business, you'll know how important it is to keep track of water can deliveries, recharges, and customer data without errors. That’s exactly why I built a RO Water Management System using Google Sheets and AppSheet.
This system is designed for RO water suppliers who want to digitalize and simplify their operations with the help of QR-based customer cards. Let’s explore how this smart system works and how it can benefit your business.
With a simple tap on “Add New Customer”, you can register a new client by filling in just the basic details:
Customer Name
Mobile Number
Recharge Amount
Enrollment Date
The system automatically calculates how many water cans the customer is entitled to (based on a fixed can rate, e.g., ₹5 per can). No need for manual calculations!
Once a new customer is registered, the system instantly generates a unique QR code card for them. You can print this QR card and hand it over to the customer. This card contains:
Name
Mobile Number
Recharge Details
Unique Customer ID
This makes future tracking super easy — just scan the QR to update deliveries or view details.
Every time a delivery is made:
Open the delivery form
Scan the customer's QR code
The app auto-fills the customer’s information
Update the number of cans delivered
The remaining can balance gets updated automatically. No paperwork. No errors.
Want to check how many cans were delivered in April? Or how many cans a specific customer received?
The Monthly Register tab provides a complete record of:
Daily and monthly can deliveries
Customer balances
Recharge history
Change the month, and the data updates instantly!
If a customer has used all their prepaid cans, the system shows an "Error: Please recharge your account" message.
No cans can be dispatched unless they recharge again — helping prevent misuse or overuse.
Whether you’re on your smartphone delivering cans or at your desktop managing customer data, the system works seamlessly across devices. Scan QR codes, update deliveries, or call customers directly from the app interface.
✔️ Eliminates paper records
✔️ Prevents delivery mismanagement
✔️ Gives real-time transparency
✔️ Builds customer trust with professional service
✔️ Easy to set up and scale for small businesses
If you're an RO water supplier and want to professionalize and automate your business, this system is for you.
📌 Contact details are available in the video description on my YouTube channel.
Don’t wait! 🚀
Start managing your RO Water Delivery the smart way — with QR-powered tracking and simple automation!
👉 Watch the full demo video on how the system works step-by-step: 📺 YouTube Video Link
👍 Don’t forget to Like, Subscribe, and Share this solution with other business owners who might benefit.