PRACTICALITIES

Accommodation

The venue for the conference is St Hugh's College, Oxford. Accommodation will be in the Wolfson Building. Rooms are single occupancy with shared bathroom facilities. Male and female accommodation will be in separate areas. All students' wellbeing and welfare remains, at all times, the sole responsibility of the staff member from their respective schools.

Arrival

Upon arrival, delegations should report to the Main Entrance of St Hugh's College, on St Margaret's Road, Oxford, OX2 6LE. Rooms and information packs will be allocated before a welcome dinner on the Friday evening. Parking will be available on site; precise directions will be distributed in advance. For those travelling by train, St Hugh's is a short taxi ride from the station; c. £8 in a black cab.

Cost

The G2L Aims Conference is generously subsidised by MIST. This means that the cost of the conference has been kept down to £100 per delegate. This price includes all accommodation, meals, and the programme during the conference. £100 is the price for each delegate – including each school's staff member. Each participating school must send at least one staff member. It is up to the school to decide how to fund participation in the conference. The maximum number of delegates per school is four (three students and one staff member). Places will be allocated on a first-come, first-served basis.

EXAMPLE

Three students (3 x £100)

One staff member (1 x £100)

Cost: £400

For more information on booking, please click here.

Insurance

Each school should ensure that they have adequate insurance to cover their employees and students during the conference.

Meals

Meals are provided for the duration of the conference. This includes:

Friday: dinner (cooked)
Saturday: breakfast (cooked); lunch (cold buffet); dinner (cooked)
Sunday: breakfast (cooked)

Rules

All delegates should follow instructions of the organisers for the duration of the conference. This does not negate the fact that all students' wellbeing and welfare remains, at all times, the sole responsibility of the staff member from their respective schools. The specific rules for the conference will be outlined in the information packs, distributed to each delegate.

Please note that any costs incurred from damages to the premises, furniture or property of St Hugh's College will be charged back to the school responsible. Please also note that the organisers retain the right to exclude any person from the event or premises that they reasonably deem is acting in an unacceptable manner. Note that the programme for the conference is subject to change at any time and without prior notice. Full terms and conditions can be found here.

Staffing

Staff members from each school are expected to play an active role in aiding the organisers of the conference. In particular, staff members retain responsibility for the safety and wellbeing of students from their respective schools at all times. Staff members are expected to aid with the supervision of all aspects of the programme, especially the trip into Oxford.

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