Effective Date: October 15, 2026
These Terms of Use (“Terms”) form a legal agreement between you and the independent developer of Flow Note (“Flow Note,” “Developer,” “we,” “us,” or “our”). They govern your download, installation, access to, and use of the Flow Note mobile application, its features, and related services (collectively, the “App”).
Please read these Terms carefully. By downloading, installing, accessing, purchasing through, or using the App, you agree to these Terms and to the Flow Note Privacy Policy. If you do not agree, do not use the App.
You accept these Terms when you download, install, access, or use the App. If you use the App on behalf of an organization, you represent that you have authority to bind that organization, and references to “you” include that organization where applicable.
These Terms apply in addition to the Apple Media Services Terms and Conditions, the App Store Usage Rules, and any mandatory consumer protections that apply where you live. If a mandatory law gives you rights that cannot be waived by contract, nothing in these Terms limits those rights.
The App is not directed to children under 13. You must be at least 13 years old, or the minimum age required in your country to consent to digital services, to use the App independently. If you are under the age of legal majority where you live, you may use the App only with the permission and supervision of a parent or legal guardian who agrees to these Terms.
You may not use the App if applicable law prohibits you from receiving or using it.
Flow Note is a productivity application that may allow you to:
Record audio notes.
Convert live or prerecorded speech into text.
Organize, search, rename, play, and delete recordings and transcripts.
Create optional AI-generated summaries and translations from selected text.
Generate local semantic groupings and searchable note content.
Export selected content as text or PDF files.
Purchase and restore optional auto-renewable subscriptions.
Available features may depend on your device, operating-system version, language, region, network connection, permissions, subscription status, and the availability of Apple or other third-party services.
The App does not require you to create a Flow Note account.
Subject to these Terms, we grant you a limited, revocable, non-exclusive, non-transferable, and non-sublicensable license to install and use the App on Apple-branded devices that you own or control, as permitted by the App Store Usage Rules.
You may use the App for personal purposes and for your own internal professional or business purposes. You may not resell, rent, lease, sublicense, distribute, operate the App as a service bureau, make it available as a competing hosted service, or commercially exploit the App itself without our prior written permission.
Except where applicable law expressly permits it, you may not copy, modify, translate, create derivative works from, reverse engineer, decompile, disassemble, attempt to discover source code, bypass technical restrictions, or remove proprietary notices from the App.
Flow Note does not currently provide user accounts or app-managed cloud synchronization. Recordings, transcripts, titles, summaries, translations, indexes, and related App content are primarily stored within the App's local storage on your device.
Local storage does not mean that information can never leave your device. In particular:
Apple Speech may process audio over the network as described in Section 6.
OpenAI may process selected text when you enable and use AI features as described in Section 7.
Apple processes subscription and purchase information through StoreKit.
Meta/Facebook may process automatic app-event information as described in the Privacy Policy.
The App performs a limited startup network-reachability request.
Content leaves the App when you choose to export or share it.
Flow Note does not provide its own iCloud synchronization service. However, depending on your Apple device and backup settings, iOS, iPadOS, iCloud Backup, or a computer backup may include some App data. We do not control Apple's backup behavior. You are responsible for your backup settings and for maintaining any separate copy you require.
Deleting content in the App is intended to remove the corresponding local database records and associated audio files on the active device. Deleting the App generally removes its local app container, subject to Apple backup behavior and data that iOS may store separately, including Keychain items.
The App requests microphone access to record audio notes and speech-recognition access to create transcripts. You can grant or deny these permissions and later change them in iOS Settings. Features that require a denied permission will not function.
Flow Note uses Apple's Speech framework for live and prerecorded transcription. The App does not require on-device recognition for every request. Depending on device support, language, network availability, and Apple's service behavior, live audio or recorded audio files may be sent to Apple for speech recognition. Apple's processing is governed by Apple's terms and privacy practices.
Speech recognition may be incomplete, delayed, or inaccurate. You are responsible for reviewing transcripts before relying on, publishing, or sharing them.
Flow Note offers optional text-summary and translation features powered by OpenAI. These features are not required to record, store, play, search, or manually review your notes.
Before the App sends text to OpenAI, it requires you to enable AI text processing. If enabled, the App may send selected note or transcript text, request instructions, requested language information, and related network metadata to OpenAI so that OpenAI can generate a summary or translation. OpenAI may process information in countries other than your own under its applicable terms, API data controls, and privacy practices.
You can disable AI text processing in Flow Note Settings. Disabling it stops future AI summary and translation requests from the App. It does not undo processing already completed by OpenAI, delete output already stored locally, or control information retained by OpenAI under its own policies and legal obligations.
Do not submit passwords, authentication credentials, government identifiers, financial-account data, health information, trade secrets, legally privileged material, or other sensitive information to AI features unless you have determined that doing so is lawful and appropriate. Do not submit another person's information without the necessary authority or consent.
AI-generated content may be inaccurate, incomplete, misleading, offensive, or non-unique. It is provided for general productivity purposes and is not legal, medical, financial, accounting, employment, or other professional advice. You must independently review and verify AI output before relying on it.
As between you and Flow Note, you retain any rights you have in audio, text, files, and other content you create, record, or submit through the App (“User Content”). Subject to applicable law and third-party rights, you also retain any rights you may have in output generated for you.
You grant us only the limited rights necessary to operate requested App features, such as processing content locally, transmitting selected audio to Apple Speech, transmitting selected text to OpenAI after your consent, generating exports, and displaying results on your device. This permission ends when it is no longer necessary to provide the requested feature, except where processing has already occurred or retention is required by applicable law or a third party's terms.
You are solely responsible for User Content and for ensuring that your recording, transcription, processing, storage, export, and sharing of it complies with applicable law. Before recording a conversation, meeting, class, interview, call, or other person, you must obtain every consent required by the laws that apply to you and the other participants.
You represent that you have the rights and permissions necessary to use User Content with the App and that doing so will not infringe privacy, publicity, confidentiality, intellectual-property, contractual, or other rights.
Flow Note may offer weekly and yearly auto-renewable subscriptions that unlock premium features or usage limits. The subscription products, available benefits, current price, billing period, and any introductory offer or free trial are shown in the App's purchase interface before you confirm a purchase. Prices and offers may vary by country, currency, eligibility, and App Store account.
Purchases are processed by Apple through StoreKit and charged to your Apple Account after confirmation. A subscription automatically renews for another billing period unless you cancel it at least 24 hours before the end of the current period, or within any different period specified by Apple. Apple may charge the renewal to your Apple Account within 24 hours before the current period ends.
You can manage or cancel subscriptions in your Apple Account subscription settings. Deleting the App does not cancel a subscription. Cancellation normally takes effect at the end of the current paid period, and you retain applicable subscription access until then. Flow Note also provides a restore-purchases function for eligible purchases associated with your Apple Account.
If a free trial or introductory offer is displayed and you are eligible, it converts to a paid auto-renewable subscription unless canceled before the trial or offer ends. Flow Note does not guarantee that a trial will be available to every user or at every time.
Apple controls payment processing, tax calculation, billing, subscription management, and refund decisions. Except where applicable law requires otherwise, payments are non-refundable and Flow Note cannot issue App Store refunds directly. You may request a refund from Apple under Apple's policies.
The Flow Note Membership Terms are incorporated into these Terms for subscription-specific conditions. If those terms conflict with these Terms on a subscription-specific matter, the Membership Terms control. These Terms control other matters, subject in each case to mandatory law and Apple's applicable terms.
The App may create text or PDF export files from content you select. Export files are generated on the device and may remain temporarily or persistently in App-controlled storage until removed by the App, the operating system, or you.
When you use the iOS share sheet or another system integration, you choose the destination and recipients. The receiving app, service, person, or storage provider processes the exported content under its own terms and privacy practices. Flow Note is not responsible for a destination selected by you or for what happens after content leaves the App.
Review exported content for accuracy and confidential information before sharing it.
You may not use the App to:
Violate any law, court order, contractual duty, or another person's rights.
Record a person without any notice or consent required by law.
Process content that you do not have authority to process.
Harass, threaten, exploit, defame, impersonate, or harm another person.
Create, store, or distribute unlawful, infringing, fraudulent, or malicious content.
Introduce malware, interfere with the App or its providers, probe security, or bypass usage or subscription controls.
Abuse, overload, scrape, automate access to, or disrupt OpenAI, Apple, Meta, Google, or other connected services.
Use the App or AI output to make high-impact decisions about another person without appropriate human review and a lawful basis.
We may restrict access to connected or future App services when reasonably necessary to address abuse, security, legal requirements, or violations of these Terms. Because the App does not require a Flow Note account, deleting the App is the primary way to stop local use.
The App relies on or interacts with third-party platforms and services, including Apple services such as the App Store, StoreKit, Speech, iOS backups, and the share sheet; OpenAI for optional AI text processing; Meta/Facebook SDK services for automatic app events; Google Sites for legal-policy pages; and destinations you select when sharing content.
Third-party services are not controlled by Flow Note. Their availability, accuracy, security, retention, and processing practices are governed by their own agreements and policies. We are not responsible for third-party services, but we remain responsible for our integration choices to the extent required by applicable law and Apple's rules.
You must comply with applicable third-party terms when using the App, including your wireless-data agreement and Apple Media Services terms.
The App, including its software, design, interface, graphics, branding, documentation, and non-user content, is owned by or licensed to the Developer and is protected by intellectual-property and other laws. Except for the limited license in these Terms, no right, title, or interest in the App is transferred to you.
Flow Note and related branding may not be used in a manner that suggests sponsorship, endorsement, or affiliation without prior written permission.
Third-party software and open-source components remain subject to their respective licenses.
We may provide updates, fixes, security changes, or feature changes. The App or particular features may be modified, suspended, or discontinued when reasonably necessary for technical, security, legal, provider, or business reasons. Third-party outages may affect speech recognition, AI processing, subscriptions, policy pages, or sharing.
We do not guarantee that the App will support every device, language, operating-system version, or third-party service indefinitely. You are responsible for installing updates required for security or compatibility.
These Terms remain effective until terminated. You may terminate them by ceasing use and deleting the App. Your rights under these Terms terminate automatically if you materially breach them. Sections that by their nature should survive termination, including ownership, disclaimers, liability limits, dispute terms, and obligations relating to prior conduct, will survive.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE APP AND ALL OUTPUTS AND CONNECTED SERVICES ARE PROVIDED “AS IS” AND “AS AVAILABLE,” WITH ALL FAULTS. THE DEVELOPER DISCLAIMS ALL EXPRESS, IMPLIED, AND STATUTORY WARRANTIES, INCLUDING WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, NON-INFRINGEMENT, ACCURACY, AVAILABILITY, SECURITY, AND QUIET ENJOYMENT.
WE DO NOT WARRANT THAT RECORDINGS WILL ALWAYS BE SAVED, THAT TRANSCRIPTS OR AI OUTPUT WILL BE ACCURATE, THAT DATA WILL NEVER BE LOST, THAT THIRD-PARTY SERVICES WILL REMAIN AVAILABLE, OR THAT THE APP WILL BE UNINTERRUPTED OR ERROR-FREE.
Some jurisdictions do not allow certain warranty exclusions. In those jurisdictions, exclusions apply only to the extent permitted by law, and you may have additional statutory rights.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE DEVELOPER AND ITS LICENSORS, SERVICE PROVIDERS, AND REPRESENTATIVES WILL NOT BE LIABLE FOR INDIRECT, INCIDENTAL, SPECIAL, EXEMPLARY, PUNITIVE, OR CONSEQUENTIAL DAMAGES; LOSS OF PROFITS, REVENUE, BUSINESS, OPPORTUNITY, GOODWILL, OR DATA; OR THE COST OF SUBSTITUTE SERVICES, ARISING FROM OR RELATED TO THE APP OR THESE TERMS, EVEN IF ADVISED THAT SUCH DAMAGES WERE POSSIBLE.
TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE DEVELOPER'S TOTAL AGGREGATE LIABILITY ARISING FROM OR RELATED TO THE APP OR THESE TERMS WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID FOR FLOW NOTE SUBSCRIPTIONS DURING THE 12 MONTHS BEFORE THE EVENT GIVING RISE TO THE CLAIM OR (B) TEN U.S. DOLLARS (USD $10).
These limitations do not apply to liability that cannot lawfully be limited, which may include liability for fraud, willful misconduct, gross negligence, death or personal injury caused by negligence, or violations of mandatory consumer rights.
If you obtained the App through Apple's App Store, the following terms also apply:
These Terms are between you and the Developer, not Apple. The Developer, not Apple, is responsible for the App and its content.
Your license is limited to use on Apple-branded products that you own or control, as permitted by the App Store Usage Rules, including any use permitted through Family Sharing or volume purchasing.
Apple has no obligation to provide maintenance or support for the App. Contact the Developer for support.
If the App fails to conform to an applicable warranty that cannot be disclaimed, you may notify Apple, and Apple may refund the purchase price, if any, as required by its policies and applicable law. To the maximum extent permitted by law, Apple has no other warranty obligation concerning the App.
The Developer, not Apple, is responsible for addressing claims relating to the App or your possession or use of it, including product-liability, legal-compliance, and consumer-protection claims.
If a third party claims that the App or your use of it infringes intellectual-property rights, the Developer, not Apple, is responsible for investigating, defending, settling, or resolving that claim to the extent required by these Terms or applicable law.
You represent that you are not located in a country or region subject to a U.S. government embargo and are not listed on a U.S. government prohibited or restricted-party list.
You must comply with applicable third-party agreements when using the App.
Apple and its subsidiaries are third-party beneficiaries of these Terms and may enforce these App Store provisions against you after you accept them.
Except where mandatory law requires otherwise, these Terms are governed by the laws of the State of California, without regard to conflict-of-law rules. Subject to any right you have to bring a claim in another forum under mandatory consumer law, the state and federal courts located in San Francisco County, California will have exclusive jurisdiction over disputes arising from or relating to these Terms or the App, and you consent to their jurisdiction.
Before filing a claim, you and the Developer agree to make a reasonable good-faith effort to resolve the dispute informally by contacting the other party and describing the issue and requested resolution. This informal process does not prevent either party from seeking urgent injunctive relief or using a small-claims procedure where available.
We may update these Terms to reflect changes to the App, third-party services, law, security requirements, or business practices. We will post the revised Terms at the in-app Terms link and update the effective date. Where required by law, we will provide additional notice or request renewed consent.
Changes apply from the stated effective date. If you do not agree to revised Terms, stop using and delete the App before they take effect. Continued use after the effective date constitutes acceptance to the extent permitted by law.
These Terms, the Privacy Policy, the Membership Terms for subscription-specific matters, and any mandatory Apple terms constitute the agreement between you and the Developer concerning the App and replace prior understandings about the same subject.
If a provision is held invalid or unenforceable, it will be enforced to the maximum extent permitted and the remaining provisions will remain in effect. A failure to enforce a provision is not a waiver. You may not assign these Terms without our consent. We may assign them in connection with a transfer of the App or the Developer's business, subject to applicable law.
Headings are for convenience only. The words “including” and “such as” do not limit the examples that follow them.
Questions about these Terms or the App may be sent to:
Email: zhaodingchao19620516@outlook.com
Provider: Independent developer of Flow Note