Effective Date: June 8, 2026
This Privacy Policy applies to Flow Note: Smart AI Note (the "App"), provided by an independent developer ("we", "us", or "our").
You are not required to create an account or provide personal information such as your name, email address, or phone number to use the App.
By default, notes, recordings, images, and other content created within the App are stored locally on your device.
We do not have access to your locally stored content unless you actively choose to use AI-powered features that require content to be transmitted for processing.
The App does not require user registration or login.
We collect only limited information necessary to provide App functionality.
The App allows you to create and store:
Text notes
AI-generated content
Audio recordings
Documents and attachments
This content is stored locally on your device.
We do not upload or store this content on our servers.
If you use speech transcription features, audio recordings may be processed using Apple Speech Framework.
Audio data is used solely to generate speech-to-text results and provide requested functionality.
When you use AI-powered features such as:
Note summarization
Translation
Selected content may be securely transmitted to OpenAI for processing.
This may include:
Notes
Speech transcription text
Content you submit for AI processing
Only the minimum amount of data necessary to provide the requested functionality is transmitted.
We may collect limited technical information, including:
Feature usage frequency
Crash reports
Device model
Operating system version
Performance metrics
This information is used solely for diagnostics, security, analytics, and service improvement purposes.
When AI-powered features are used, your IP address may be temporarily processed by our service providers for:
Security monitoring
Abuse prevention
Service reliability
IP addresses are not used to directly identify individual users.
We do not collect:
Names
Email addresses
Phone numbers
Precise location data
Contact lists
Calendar information
Browsing history
Payment card information
The App accesses your photo library only when you explicitly grant permission.
If the App offers in-app purchases, all payment processing is handled by Apple. We do not receive or store payment information.
We use information solely to:
Provide note-taking functionality
Generate AI summaries
Generate AI translations
Enable speech transcription
Improve App performance and reliability
Diagnose crashes and bugs
Prevent abuse and maintain security
We do not sell personal information.
Notes, recordings, images, and other content created within the App are stored locally on your device.
We do not have access to locally stored content.
When you use AI-powered features, selected content may be temporarily transmitted to OpenAI solely for the purpose of generating requested results.
We do not permanently store your notes, recordings, speech transcriptions, or AI requests on our servers.
The App may use third-party services to provide certain functionality.
These services may include:
OpenAI (AI processing services)
Analytics providers (analytics and crash reporting)
Certain AI-powered features within the App are provided through OpenAI.
When you choose to use AI features, selected content may be securely transmitted to OpenAI for processing.
Examples include:
Note summarization
Translation
The transmitted information may include:
Notes
Speech transcription text
User-submitted content
The transmitted information is used solely to provide the functionality you request.
Flow Note provides optional AI-powered features.
Information is transmitted to OpenAI only when you actively choose to use AI features.
Users are informed before any information is transmitted and may choose whether to continue.
For more information, please review:
OpenAI Privacy Policy
https://openai.com/privacy
OpenAI API Data Usage Policy
https://platform.openai.com/docs/guides/your-data
Some third-party service providers may process information in countries other than your country of residence.
Where required by applicable law, appropriate safeguards will be implemented to protect such information.
You may:
Delete notes at any time
Delete recordings at any time
Uninstall the App to remove locally stored data
Disable analytics collection where available
Because we generally do not store your content on our servers, you retain direct control over your data.
The App is not directed to children under the age of 13.
We do not knowingly collect personal information from children.
If you believe a child has provided information through the App, please contact us.
We may update this Privacy Policy from time to time.
Any changes will be posted within the App and reflected by an updated Effective Date.
Your continued use of the App constitutes acceptance of the updated Privacy Policy.
If you have any questions regarding this Privacy Policy, please contact us:
Email: zhaodingchao19620516@outlook.com
We generally respond to privacy-related inquiries within 30 days.