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EcConnect site: https://home.ecconnectcolorado.org/auth/login
How do I convert Coaching hours to QI dollars: Complete transfer form and submit to Meg or Pamela (You can find the form in the provider shared folder Click Here) If you want to be added to the folder contact Pamela.
What expenses are allowable with QI dollars?
High quality early childhood learning materials that benefit children directly and/or help increase your Colorado Shines rating.
Professional Development Expenses - Go to spending QI dollars tab.
Items not allowed under QI: consumables (ie: paper, paint, etc.), and Capital Improvement
I’m ready to spend my dollars, where do I start? Once you have completed the transfer form and met with your coach to develop QI goals in QRIS and have chosen materials, pick which approved vendor(s) (See vendors Tab) you will use and follow the steps (See spending QI Dollars Tab)
Do I need approval for the materials I purchase? Council approval is required for all QI spending. In some cases, we must secure special approval from the state.
What type of furniture is allowed? The state requires “commercial grade” furniture with a warranty; options are available through our approved vendor list.
How long does it take to receive my materials? Historically, it has taken 12 weeks or less. But due many variables in the COVID era we are seeing many delays. Please plan accordingly, allowing yourself plenty of time to receive your items. Two-way communication is necessary to ensure a smooth process.
What is a PO #? You will receive an automated confirmation email after your order is approved and it will reference your Purchase Order Number. KEEP THIS EMAIL FOR YOUR RECORDS!
Can I go back into ecConnect to see previous orders? Not currently.
Remember
Your order has NOT been officially placed with the vendor until the Council approves it and you receive the confirmation email. This may take up to 4 weeks depending on the current number of orders in the queue
Choose your items thoughtfully, as changing your order once it is placed may not be possible
Always use vendor’s ONLINE catalogs for current pricing
Create only ONE QI Request PER Vendor (ie: place your order with Lakeshore, then go back to the home page, and place a different order with the next vendor).
There is a GLITCH in ecConnect-On some bigger orders (over $5,000 or 25 items+) where the system duplicates line items. If you run into this glitch, call or email Pamela
Do NOT enter discounts or shipping costs, as these are calculated by each individual vendor
Oops! I’m having problems with ecConnect…An item is broken…I received a duplicate order… I need to exchange something…? Call or email Pamela Nebel! DO NOT CALL THE VENDOR DIRECTLY
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