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Helpful Information for Fall Fest 2025
Sunday, October 12, 2025
FAQs
WHAT TIME DO THE DOORS OPEN?
Doors open at 9:30 AM. We encourage early arrival so you can get parked, explore the grounds, and be ready for the Opening Ceremony at 11:00 AM.
WILL FOOD BE AVAILABLE FOR PURCHASE?
Yes! We’ll have a variety of food vendors on-site offering meals, snacks, and refreshments throughout the day.
WILL THERE BE SEATING FOR THE ELDERLY OR THOSE WHO NEED IT?
Yes. A shaded tent with seating will be available for seniors and anyone in need of a break. You're also welcome to bring your own lawn chairs or picnic blankets to enjoy the concert and open areas comfortably.
IS THIS A PAID EVENT?
No. The festival is completely free to attend!
However, food, drinks, and certain festival activities (like games or specialty items) will be available for purchase on site.
DO I NEED TO PAY A FEE TO BE A VENDOR?
Vendor Fee:
Vendors may reserve up to 2 spaces maximum
Regular vendors (selling products/services): $50 per booth space
Local non-profit organizations (interactive activity only): $25 per booth space
Please choose one option below:
1 space — $50 (or $25 for non-profits with activity only)
2 spaces — $100 (or $50 for non-profits with activity only)
Payment:
The fee can be paid in cash on the day of the event or sent in advance via Zelle to: bookkeeper@belvederefamily.com
💡 You keep 100% of your sales — we only collect the booth space fee.
ARE TABLES AND TENTS PROVIDED?
Vendors may bring their own setup, or you can request to rent a table or tent directly in the vendor form.
IS THERE DESIGNATED PARKING FOR VENDORS?
Yes. Vendors will have parking near the Main Field for easy unloading and loading. A printable parking pass will be provided before the event.
WHAT IF I HAVE ASSISTANTS — WILL THEY GET PARKING TOO?
Yes. Please let us know how many cars and the full names of drivers so we can reserve enough spaces in the vendor parking area.
DO I NEED TO BRING MY OWN BOOTH SIGN?
Yes. Signs help attract guests to your booth. Bring your own materials and tools to attach them (tape, string, clips, etc.).
IS ELECTRICITY INCLUDED?
Yes! Electricity is included in your vendor fee. Please let us know what you’ll be using it for so we can plan accordingly.
SHOULD I ACCEPT CARD PAYMENTS AS WELL AS CASH?
Yes. Many guests prefer to pay with card. We suggest setting up a mobile payment system like Square, Zelle, or Venmo before the event.
DO I NEED TO BRING A TABLE COVERING?
Yes. Table coverings are not provided and are highly recommended, as tables may show signs of wear.
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