Interested in becoming a PTO officer or Executive Committee member? See the officer descriptions below.
Interested in becoming a PTO officer or Executive Committee member? See the officer descriptions below.
Term - One Year
Duties - Preside at general PTO meetings and executive board meetings, Serve as the primary contact to the principal, Coordinate the work of the officers and committees in order that the objective may be promoted, Represent the organization at meetings outside the organization, Serve as an ex-officio member of all committees, Maintain all official records of the PTO
Term - One Year
Duties - Will act as an aide the president, Perform the duties of the president, in the event of the president’s absence or assume all duties if the president is unable to serve, Participate in executive board meetings and provide input for decisions, Serve as an ex-officio member of all committees, Oversee and work closely with both the event and classroom coordinators to ensure smooth operation of these committees.
Term - One Year
Duties - Coordinate with the President to prepare the agenda for general meetings, Record and distribute minutes of executive board meetings and general meetings in a timely manner, Maintain a complete file of all approved minutes, agendas, and materials distributed at any official PTO meeting, Attend executive board meetings and participate in discussions and decision making, Copy the minutes from the last general meeting for distribution (and approval) at the upcoming general meetings, Serve as an ex-officio member of all committees, Determine, with executive board approval, the most appropriate methods and frequency of communicating with members, Oversee and work closely with both the Media and Volunteer standing committee coordinator to manage communications and marketing for the PTO, including but not limited to: PTO newsletters, Email broadcasts, website, social media , bulletin boards
Term - One Year
Duties - Keep full and accurate account of all receipts and expenditures; Make disbursements as authorized by the president, executive committee or organization, in accordance with the budget adopted by the PTO; Present a financial statement : at the first meeting of the organization each school year and all scheduled meetings, in accordance with the budget adopted by the organization, at all other times when requested by the executive committee; Post financial transactions as they occur throughout the month; Create monthly PTO treasurer reports (transaction report, performance to budget report); Reconcile checkbook; Write checks as needed (two signatures and proper paperwork required); Lead annual budget development process in August; File Form 990-EZ (annual IRS information return required for 501(c)(3) groups); Renew incorporation with the state; Facilitate annual financial review (audit)
Term - One Year
Duties - Coordinate volunteers for all PTO sponsored activities; Assure completion/ maintain documentation of background check for ALL PTO Volunteers, coordinating with Classroom Standing Committee Chair; Create system for tracking activities to include: Documentation (Sign in and Sign Out at all PTO activities); Works closely with Executive Board (Vice President, Secretary) and all Standing Committee Coordinators
Term - One Year
Duties - Plans, schedules, distribute flyers to mailboxes and coordinate all fundraising activities (community, business within the school); Manage existing fundraisers – Spirit Activities (Food related and Activity related, 1 each per quarter), Holiday Shoppe, T- Shirt and Magnet Sales, booths at school sponsored activities; Develop fundraising plan of work to assure, one fundraiser per grade level, one fundraiser activity per month during the school year, and alternate fundraisers to assure new selections and variety for each school year; Works closely with Executive Board (Treasurer) and Event Coordinator
Term - One Year
Duties - Maintains and updates Facebook, website to provide current activities of PTO; Selection, production of flyers for PTO activities; Maintains and updates PTO bulletin boards within school; Works closely with Executive Board (Secretary) and Public Relations
Term - One Year
Duties - Coordinates the following events – Back to School Bash, Holiday Shoppe, Pop-Up Valentine’s Shop, and Spring Carnival; Identifies needs, logistics, and budget for all events; Submits suggestions for other enrichment, fundraising, or educational events; Works closely with the Executive Board (Treasurer)
Term - One Year
Duties - Build a volunteer base to provide 1 volunteer (PTO or Non - PTO) volunteer for each classroom; Assure completion/ maintain documentation of background check for ALL Volunteers (PTO and non-PTO), coordinating with Volunteer Standing Committee Chair; Foster relationships among teachers, support staff, and volunteers; Manage PTO and NON-PTO volunteers for class activities; Coordinate volunteers to provide teacher assistance with bulletin boards, laminating or copies, classroom parties, etc.); Create system to include: database of volunteers, method for tracking volunteer hours (sign in and sign out), tracking for teacher needs and requests; Works closely with Executive Board (Vice President, Secretary) and all Standing Committee Coordinators
Term - One Year
Duties - Serves as the “Face” of PTO to community, businesses, members, seeking new partnerships, sponsors, and connections; Promotes PTO at school functions, addressing questions and providing answers; Works closely with the Executive Board (Secretary)
Term - One Year
Duties - Coordinate all PTO sponsored appreciation activities to include Fam Jam, Terrific Kids, Teacher, SRO, Front Office, Cafeteria, Bus Drivers, and Custodial Services Appreciation; Develop plan of work to address small ways to say thank you to parents, teachers, and students; Work closely with Executive Board (Vice President)
Term - One Year
Duties - Provides input regarding yearly plan of work for PTO to promote the objectives identified in Articles III and IV; Assists in development of an amendment to PTO bylaws and procedures; Assists in all other activities as requested by President, Executive Board