Google’s Gmail is one of the most widely used email clients in the world. We all share our important information through Gmail email. There is a limited free space available in the Gmail app that used to store all our emails and address books.
However, after a certain time this space reaches its full capacity, we need to empty it for further use of Gmail. We have to backup and save emails on the local machine for future purposes. In this technical article I guide you “How to Download Gmail Email Backup on Hard Drive”.
Gmail has a limited 15 GB free storage capacity to store our messages and contact details. When this storage capacity reaches its top limit it becomes almost impossible to use Gmail smoothly.
We have to remove our mails from our Gmail account to ensure availability of empty storage for new messages. But for that we should backup our Gmail email because it contains our crucial information and download this backup on our hard drive for future use.
There are manual and third party tool methods used to download the email backup on the hard drive. First of all let’s discuss the manual method and then move towards the third party software method.
Gmail application has an option named Gmail Data Backup Tool. This backup tool is used to backup and save all your Gmail emails and contacts details manually by creating archives of your emails.
You should have to follow these sets of instruction to backup and download your Gmail email on hard drive:
First of all Open Gmail account.
Next, click My Account option on top of the right corner.
Now, choose Personal info & privacy option
Next, click on the Control your content option.
Now, a new page named Download you data open.
Here in this page a list of all the google products will appear for backup. You can select any product for backup.
Select Gmail to backup Gmail data.
Click on the Next button.
After that select file type, file size and choose delivery methods like Google drive, Dropbox, One drive etc.
Finally, hit the Create Archive icon to download your backup email on hard drive.
A message box will appears showing “An archive of your Mail data is currently being prepared”
Free availability of manual methods make it popular among users. In other words, you don’t need to pay a single penny to access manual methods.
But on the other hand these manual methods are a time consuming process and required more efforts to use it. That’s why a third party tool method is recommended to overcome these issues.
The third party software is easy to use and requires less efforts and time when compared to the manual methods. These tools have simple and interactive GUI that make easy access by any novice user. Cigati Gmail Backup Tool is one such professional software. This software has some great features which help users during the backup process.
These are some useful features of Gmail backup tool:
Backup and Download Gmail email with attachments.
Backup Gmail mailbox data including Emails, Contacts, Calendar, etc.
Save Gmail emails in different file formats PDF, HTML, EML, EMLX, TXT, MSG, MBOX, etc.
Download Gmail Backup folders to the desired file location.
Export Gmail data to many email clients such as Yahoo, Outlook, Thunderbird and other Gmail accounts.
"Delete After Download" option after archiving the emails to delete the mailbox items.
Because of its user-friendly GUI, users can use this tool without any technical expertise.
To save the first 50 emails online, download its free version.
Use Date Range Filter to refrain email items.
In this article, we discussed “How to Download Gmail Email Backup on Hard Drive” by using manual methods as well as third party tool methods. Also, we discussed the reason for downloading email backup on a local machine. We try to understand both manual method and professional software method with its pros and cons. We find out that it is advisable to use professional software to save your precious time and efforts.