Registration

Notes

• The meeting will be held online. Symposia will be streamed live via webinar, and poster sessions will be posted on the website and discussed online. Detailed instructions and the participation manual will be posted on the website after finalizing the program.

• Please prepare your own computer and internet facilities to participate in the online meeting.

• Presentations at the meeting are considered to be "public transmission" (retransmission through automatic public transmission) under the Copyright Act. Please take care to ensure that the contents of your presentation materials do not pose any copyright problems.

• The society and meeting committee will NOT be responsible for resolving any problems that may arise in connection with online presentations or participation. Please try to resolve these issues on your own.

A. Equipment and tools

• A computer with video output and internet connection required.

• Internet browser and Zoom (installation of the newest version) will be required.

B. Overview

1. Meeting Core Site, the main venue of the meeting, will give you important announcements and information, support poster sessions and exhibitions, as well as gives links to the oral presentation (Zoom).

2. Oral sessions (Keynote Lecture, Symposia, Technical seminar, etc.) will be streamed live via zoom. You may give questions or have discussion about the talks using the forum and other functions provided on the Core Site.

3. The poster session will be held in the virtual poster room (forum) of the Core Site. Presenters display their posters (JPEG files) and, if needed, links to video sharing sites and other resources. Participants can have text-based discussion at all times.

4. Core Site will be available for exhibitions. You can post posters, videos and other materials and to communicate with participants via text-based communication at the Core Site (at your own risks).

5. Tools to be used:

• Meeting Core Site: The main website. You can enter the site by using the password that is set for each registered e-mail address. (URL will be provided at a later date).

• zoom: an online meeting tool that allows for video and audio communication, similar to video conferencing. It will be used for Keynote Lecture, Symposia, Technical seminar and other oral sessions. You can enter the room by clicking on the link to the URL provided on the Core Site.

C. Preparations

1. Application for participation and presentation (November 20 - 21)

• Please follow the instructions on the conference website to apply.

• For poster presentations, it is required to register your presentation title and abstract using the registration form provided on the conference website.

2. Registration of posters and corporate exhibit materials

• Representatives of poster presentations and corporate exhibits should upload their materials to the designated site. The procedures for uploading will be communicated in due course.

• For poster presentations, English version of your poster title and abstract is required. If you are Japanese speaker, you are also encouraged to upload both the Japanese and English versions of the posters.

3. Other preparations

• It is recommended that you install the newest version of Zoom in advance on the computer to be used at the meeting.

D. How to participate

1. Entry to the Core Site

• To enter the Core Site, you will need the password, which you can set for the first time by accessing a URL in an e-mail that will be sent to all participants after they applied for participation.

• Please note that participants who have applied for the exhibition only will not be able to access the other sessions.

2. Oral Presentations (Keynote Lecture, Symposia, Award Presentations, Night Sessions, etc.)

• The oral presentations will be conducted using Zoom. A link to the venue will be announced on the Core Site.

• Presenters are required to enter the designated room (zoom) 15 minutes before the session starts.

• Bilingual (English and Japanese) talks are encouraged. You can make on-demand movies in other languages available on the Core Site.

3. Poster Session

• The poster session will be conducted using the Core Site.

• Posters will be posted on the dedicated forum at the Core Site. Presenters may post their own Zoom URL if time for online discussion with audience is set by presenters' own choice.

• Presenters may also provide links to external sites (e.g., youtube, vimeo and other video sharing sites) as needed. The forum allows for text-based discussions.

4. Technical Seminar "Environmental DNA Metabarcoding Analysis in Practice” (Society members only)

• TS will be offered on Zoom. A link to the venue will be announced on the Core Site.

• TS will be based on questions provided by audience in advance. Please provide your questions when you register to attend TS.

5. Night Sessions

• Night Sessions will be offered on zoom. A link to the venue will be announced on the Core Site.

E. Post-conference exchange support

• We plan to keep the Core Site open for a while after the conference (about a month). If you wish, you can keep your posters and other materials posted and use the forum function to discuss with participants.