Call for proposals

The ELUNA California User Group (eCAUG) Conference Planning Committee is now accepting proposals for the eCAUG 2025 Annual Conference to be held on October 30-31, 2025.  

This year’s theme “The System Works (Because We Do💯)”, shines a light on the behind-the-scenes brilliance that keeps libraries running. It’s our invisible labor that makes a visible impact! We want to hear how you make systems work for users.

Session Details

Conference will be held in a hybrid format:

• Thursday, October 30 🖥️– Online Full-day Zoom meeting

• Friday, October 31 🏫📹– In-person meeting with live Zoom viewing. 

⚠️ Note: For the in-person date, session proposals must be for on-site presentations only. Remote presentations will not be accepted.

In-Person regional meeting locations:

• San Francisco State University, J. Paul Leonard Library (1630 Holloway Avenue, San Francisco, CA 94132)

• Glendale Community College, J. Walter Smith Student Center (1500 N. Verdugo Road, Glendale, CA 91208)

• San Diego State University, University Library (5500 Campanile Drive, San Diego, CA 92182-8050)

To make the most of both the online and in-person conference formats, we’ve made a few changes to how sessions are offered:

• Online-only sessions [O]: Troubleshooting Office Hours and Lightning Talks will be available only during the online meeting day.

• Available both online and in person [O+I]: Roundtable Discussions, Presentations, and Workshops will be offered on both days.

You can engage in any of the opportunities described below either on your own or with a group of people. We welcome both individual and collaborative presenters. 

Options for Facilitating

Facilitating Option 1: Troubleshooting office hours [O]

What we’re looking for: Facilitator(s) to lead scheduled one or more 45-minutes online office hour sessions, offering support for troubleshooting and answering questions related to

• Acquisitions/Rialto

• Analytics

• Circulation/Fulfillment

• Electronic Resources Management

• Discovery

• Systems/Administration

• Resource Management

• Resource Sharing/ILL/Rapido

Facilitating Option 2: Roundtable discussion [O+I]

What we’re looking for: Leader(s) to facilitate 45-minute group discussions on a topic of your choice.

Each table gets a leader. Leaders would choose the topic, present it in context as appropriate, prepare prompts for discussions, and guide the flow of discussion. We’d also like to encourage discussions that include a cross-functional component.

Examples of Topics: 

• Electronic Resources Management

• Acquisitions

• Generative AI and Resource Description

Options for Presenting

 Presenting Option 1: Lightning talk [O]

What we’re looking for: Present a “show and tell” on one of the topics outlined below. Present solo or as a group. Approximately 5-10 minutes long.

Topics:

• “Show and Tell” for an interesting recent library project you participated in.

• “Show and Tell” various organizational tools/platforms, best practices for time management, etc. 

Presenting Option 2: Presentation [O+I]

What we’re looking for: Present solo or as a group for your project, workflow, or a topic as your choice.  Approximately 30 minutes long with 15 minutes Q&A.

Presenting Option 3: Workshop [O+I]

What we’re looking for: Presenter(s) for practical “how-to” sessions (demos, discussion-based, workshops, etc) to share your skill, hack, or workflow in  45 minutes. 

Topics: focused on one of the following functional areas would be ideal:

• Acquisitions

• Analytics

• Artificial Intelligence

• Circulation/Fulfillment

• Electronic Resources Management

• Discovery

• Systems/Administration

• Resource Management

• Resource Sharing/ILL/Rapido

Proposal Guidelines

All submitted proposals must include the following information.

• Presenter(s) information

• Participation of presenter(s): First-time presenter/Returning presenter

• Presentation format: online or in person (if in person, specify location)

• Session type

• Session title/topic

• Abstract: 50-200 words (except for the Troubleshooting Office Hour)

Key Dates

• Proposal Submission Deadline: September 19, 2025

• Anticipated Notification of Acceptance: September 30, 2025

• Conference Dates: October 30-31, 2025

How to Submit

Please be sure to follow the submission guidelines and complete this google form to submit your proposal by September 19, 2025. 

How to Connect

eCAUG mailing list (Google Groups - you need to be logged in to your Google account to join). We are also posting regularly to the website.

Code of Conduct

eCAUG is dedicated to providing collaborative conference experiences that are free from all forms of harassment, and inclusive of all people. For additional information, read our 2025 eCAUG Code of Conduct

Looking forward to collaborating with you! 

eCAUG Leadership

Can Li, Discovery and Systems Librarian, San Francisco State University

Greta Heng, Cataloging and Metadata Strategies Librarian, San Diego State University

Jill Strykowski, Cataloging and Government Publications Lead, San José State University

eCAUG Conference Planning Committee

Cathy Tully, LSP Program Manager, Community College League of California

Christine Holmes, Electronic Resources & Discovery Analyst, San Jose State University

Ellen Rachel Augustiniak, Head of Collection Services, University of California, Irvine School of Law

Steph Gritz, Systems Librarian, Loyola Marymount University

Peggy Lau, Principal Cataloging Specialist, California State University, East Bay

Rachel Safa, Systems and Electronic Resources Librarian, California State University, Monterey Bay