Accessibility checklist for eCAUG presentations

Presentation guidelines:

• Describe your appearance when you introduce yourself;

• Describe all images and graphics in the same way one would add alt text (i.e. in the context of the surrounding information);

• Read all text in your slides out loud; 

• Define all acronyms, abbreviations, and jargon;

• Keep hands and objects away from mouth when speaking;

• To support automatic captions during virtual presentations, try to talk more slowly than you otherwise would;

• Make presentations clear and concise.

Presentation materials:

Submitted presentation materials will be posted to the eCAUG website and must be accessible. To ensure this, please use the following guidelines:

• Preferred formats: PowerPoint, Google Slides, Google Docs, MS Word;

• Use an easy-to-read font in size 18pt (or larger, when appropriate) on slides;

• Include a title on each slide;

• Limit the amount of text on slides;

• Use alt text for all digital images (e.g. photos, logos, graphics);

• Ensure you have sufficient color contrast;

• Embed captions in video content;

• Check for logical reading order;

• Use accessible templates and built-in formatting to support assistive technology when possible.

Tools:

• Web Aim colour contrast checker

• eCAUG accessibility resources page

• Grackle Slides accessibility checker for Google Slides

Resources:

• Accessible PowerPoint presentations by Accessibility Made Easy

• Presenting Accessibly Guide for Code4Lib

• Creating Accessible Presentations by Digital Library Foundation (DLF)

• How do I give an accessible presentation? By Digital Accessibility Program at UC Berkeley

• Disability Access and Compliance - Making Presentations Accessible: Best Practices and Tips by Disability, Access, and Compliance at UC Berkeley

• Planning Accessible Events by Disability, Access, and Compliance at UC Berkeley

• Making Events Accessible: Checklist for meetings, conferences, training, and presentations that are remote/virtual, in-person, or hybrid by W3C

Questions:

• Reach out to the community on the eCAUG #accessibility Slack channel or send an email to ecaug-leadership@googlegroups.com

• If you have physical presentation materials to distribute, please contact the ecaug-leadership@googlegroups.com