From always having a space that makes you feel like you belong to sharing a home with your closest friends, living in a KD facility is a place where you’ll make unforgettable memories! Whether it’s a traditional home, residence hall or lodge, KD facilities are often less expensive than traditional university housing, can have additional amenities, are focused on safety, and are close to campus. 

Kappa Delta is a beautiful organization nation-wide that brings together women with common values who seek to inspire.  Kappa Delta comes with untold opportunity and important obligations – one of the opportunities is living in the chapter provided living facility and one of those obligations is paying for use of the chapter provided living facility.  Review the financial information carefully on your own and with your parents/guardians/guarantor.  Ask questions to chapter leadership and the House Corporation Board.  Understand that it is the responsibility of the chapter members to ensure the chapter house is filled to capacity which translates to a requirement of members to live in the chapter house unless approved by the House Corporation Board to live out of the house.  The House Corporation Board reviews out of house applications each semester giving special considerations to members living with parents/guardians in the local area and members with medical reasons to live out of house.  The house must be full (capacity is 45 women).  Keep in mind you are required to live in the chapter house every semester unless approved out of house.  The House Corporation will work to help you finance living in the chapter house through payment plans but will not allow you to carry large balances into new semesters.  Also know that unexpected financial struggles you could not have prevented or planned for when joining Kappa Delta may make you eligible for a special status called Emergency Financial Member Status.  If you are at all concerned about being able to finance joining Kappa Delta, please engage in discussions with the chapter leadership and House Corporation Board.  

When we have empty beds in the house, we are more than welcoming to our New Members wishing to live in the house.  Contact the chapter’s Director of Collegiate Facilities to register your interest to live in the house.  

The Residential Life office is able to assist you in arranging to move out of the residence halls.  They can work with you to prorate the cost of living in the residence halls for the time you did according to their policies.  Since the Kappa Delta provided living space is campus approved housing, members may live in our house while bound by campus residency requirements.  Residential Life is charging break lease fees but our chapter and House Corporation have set aside some funds to help members pay these.  There is no guarantee you will be able to get some of these funds but funds are available – talk to the chapter VP-Finance for more information.  Residential Life is located at 1102 N. Rolla Street (573-341-4218) and your RA should be able to give you further assistance. 

Yes!  You can move in during the semester and work with our House Corporation and Director of Collegiate Facilities to prorate the cost of living in the house for the time you will be doing so.  Please contact the chapter’s Director of Collegiate Facilities or the House Corporation’s Treasurer for further information or to start those discussions. 

This is a collegiate member and was previously known as the House Manager. 

Yes!  Our living space is campus approved housing so financial aid/scholarships that apply to campus approved housing can be applied to living in our house. 

After your bill to the university has been paid in full, any amounts paid to your account beyond the university semester costs are refunded to you personally through the Cashier’s Office.  You would then use these funds to pay your housing bills.

Please contact the House Corporation Treasurer to initiate a payment plan.  An example of this exact situation is given in the Payment Plan Notes and Examples document. 

There is not a requirement to live in the house the first semester that you join. All members are welcomed and encouraged to use the chapter facilities (eat lunch, do laundry, study, watch movies, etc), and therefore members who do not live in house will pay common area maintenance fees(CAM). 

The House Corporation is the entity that runs and owns our chapter facilities.  The expenses for living in the house (LA) and living out of the house (CAM) all go through them via credit card or check (as do House Corporation IMS fees and Facility Fees).  These bills are due on the 15th of every month and invoices come via email.  The Chapter Fees go into the funds of our chapter for the operation of our sorority.  These fees are charged through an online billing system called Billhighway (you will make your account online after going through First Degree).  These bills are due on the 15th of each month.  

The online billing system, Billhighway, is provided by National Kappa Delta for chapter charges only, not House Corporation charges.  The House Corporation has a hired accountant and elected treasurer through which all the finances go.  

As soon as you suspect you will be unable to make a payment on time you should contact the House Corporation Treasurer at eakdhctreas@gmail.com to set up a payment plan or just give a heads up.  Finances are very important to the running of our house but we can work with you to find solutions beneficial to everyone.  Please refer to the Payment Plan Notes and Examples document for more details and examples.  

If you do not make a payment on time (either the original due date or a due date you work out in an approved payment plan with House Corporation), you will go on financial bad standing beginning the 30-60-90 day process and you could be subject to the deferral of your initiation, termination of your pledge, or national probation.  If your account exceeds 90 days overdue, it will be sent to collections which will appear in your financial history reports and result in increased amounts owed to cover the expenses of the collection agency. 

CAM stands for Common Area Maintenance and is the agreement signed and fee paid by members living out of the chapter house.  LA stands for License Agreement and is the agreement signed and fee paid by members living in the chapter house.  CAM covers use of the chapter facilities, printing at the chapter house, laundry at the chapter house, food at the chapter house, use of House Corporation owned items within the chapter house.  LA covers all that the CAM does as well as rent for the member to live in the chapter house giving them a space in the house with a bed, dresser, closet space, shared bathroom, desk, and chair. 

PPM stands for Policy and Procedure Manual.  It holds the official “rules” regarding the use of the chapter facilities and contains pertinent documents such as the LA, CAM, and in/out of house petition. 

Each fall and spring the chapter members submit Housing Survey, documenting their need/desire to live in or out of the chapter house the following semester.  If approved to live out of house by the House Corporation Board, you will receive an email from the House Corporation President stating such.  At that time you may pursue other housing.  If you sign a lease before receiving written approval from the House Corporation President and are not approved to live out of the house, you will be expected to live in the chapter house.  You must resubmit your request/petition each in/out of house cycle to continue living out of house and are not guaranteed approval to live out of house in any of those future semesters. This process is detailed in the PPM.  

Out of house is approved on a semester by semester basis.  There is no guarantee you will be approved out of house in any semester even if you have been approved out of house in the past.  This has three major implications:  

1. Kappa Delta is campus approved housing satisfying the university requirements to live in campus housing typically your first two years of school.  It is therefore financially advantageous to live in the chapter house as soon as possible so your university requirement and chapter obligations get fulfilled simultaneously.  

2. If you sign a lease for more than one semester you may still be required to live in the chapter house leaving you to sublease, break your lease or pay for two housing locations.  

3. If you live out having not lived in the chapter house for many semesters, another member who has lived in the chapter house for more semesters may be approved to live out of house over you in a subsequent semester.  An example: suppose a member lived in the chapter house for two semesters and lived out for the following two semesters.   The next semester there are a high number of out-of-house applicants and she is either a junior or senior who would like to continue living out of the house but it is not granted because she only lived in house a total of two semesters. 

Submit an out of house request/petition and associated documentation to the House Corporation Board during the in/out of house process.  You must resubmit this form and your documentation each in/out of house cycle to maintain out of house approval.  Suggested local area documentation is: Bill showing address within local area, name(s) of parent/guardian, and a date (must have updated documentation yearly) and an email from the member stating explicitly your relationship to the name(s) on the document, that you will be living at that residence during the semester in question, and whether your parent/guardian lives there with you or owns the property.  Refer to the PPM for specifics on the definition of local area.  Special consideration is given to this situation.  

Submit an out of house request/petition and associated documentation to the House Corporation Board during the in/out of house process.  Documentation must be on the doctor’s letterhead, state your name, state you are under that doctor’s care for a condition that requires certain accommodations, list the required accommodations, include the doctor’s signature, and be dated (must get updated note yearly).  The House Corporation Board does not need to know your medical condition.  You must resubmit your request/petition and documentation each in/out of house cycle to continue living out of house.  This is because many medical conditions change with time so a need to live out of the chapter house may also change over time.  Special consideration is given to this situation but it is up to the discretion of the House Corporation Board. 

Fully fill it out; put in details; prove your reasons rather than just citing them; keep it as accurate as possible including time/date stamps to emails and letters; submit it and all documentation on time; be proactive; ask for help from a House Corporation Board member.  

The 15th of September and the 15th of February.  If you are First Degreed after those dates, your out of house application is due within two weeks of your First Degree date.  Full in/out of house process dates are given in the PPM.  

Please explore payment plans, see the document Payment Plan Notes and Examples for more information.  You may also want to explore Emergency Financial Member Status (EFMS).  EFMS is a special status that allows continued membership while paying lowered fess due to financial strain.  More information on the requirements for the Chapter EFMS are in the Member Handbook.  The PPM contains a House Corporation EFMS form to fill out and submit. You must submit a Chapter EFMS form before submitting the House Corporation EFMS form.

IMS is a special membership status that is described in the Member Handbook.  Submit your IMS form to the chapter president, CAB chair, and House Corporation president.  If your IMS has been approved because you will not be on campus for the semester (such as you took a co-op or are going on study abroad), you are released from your contract with the House Corporation for the time designated on the IMS paperwork or until the time you return to the S&T campus, whichever comes first.  If your IMS has been approved but you will still be on the S&T campus, please contact the House Corporation President for further information citing this is your situation.  IMS should not be used to get out of obligations to live in the chapter house.  All members on IMS are required to pay the House Corporation IMS fee. 

If you are an initiated member in good standing and leave the S&T campus, you go on alumna status.  You may still be liable for the remaining period of your contract.  Please contact the House Corporation President as soon as you know you will not be returning.  If you were supposed to live in house or are living in house, early communication can improve the likelihood of finding a replacement for your bed.  Keep in mind that upon your membership status change, any unpaid Facility Fee and remaining contract fees with House Corporation will immediately become due.  If you return to the university after being placed on alumna status and are expected to return as an active member of the chapter, you are required to sign a new contract with the House Corporation. 

House Corporation requests their signature on the contract in case you do not pay your bills. As guarantor they will be sent copies of bills and payment history and can be included in conversations regarding your House Corporation bills. A guarantor (typically a parent or guardian) signing a contract such as this is standard in lease/rental agreements.  

If you are 18 years old, you may sign as guarantor by indicating this on your in/out of house petition.   Your parent/guardian will not receive copies of your bills or payment history and will not be included in conversations regarding your bills. 

The chapter President, chapter Vice President Learning and Development, chapter Vice President Finance, and chapter Director of Collegiate Facilities can always help direct you and answer your questions.  Additionally, you can contact the House Corporation President or Treasurer.  As a reminder, all of these women are part of the House Corporation Board except for the chapter Vice President Learning and Development.  

Please send your feedback or suggestions to a House Corporation Board member such as the Chapter President, Chapter Director of Collegiate Facilities, Chapter Vice President Finance, or any of the alumnae board members.  We are truly interested in hearing feedback from the chapter – this house is where you live and we want it to be the best it can be in supporting your needs.  In particular, feedback can always be sent to the House Corporation president at eakdhcpres@gmail.com. 

A group of all alumnae in good standing of Epsilon Alpha Chapter (and some select other Kappa Delta alumnae approved by the House Corporation Board).  The House Corporation owns and maintains the chapter facility and its furnishings.  It is a legal entity registered in the state of Missouri. 

The group of alumnae and chapter officers who run the House Corporation following National Kappa Delta guidelines and rulings.  The voluntary group includes elected alumnae in positions of President, Vice President, Treasurer, Secretary, and three Directors plus the Chapter President, Chapter VP Finance, Chapter Director of Collegiate Facilities, Chapter Advisory Board Chair, and Chapter Advisory Board Finance.  

Expenses that go towards the running of Epsilon Alpha Chapter of Kappa Delta Sorority’s provided living space that includes the expenses to live in (LA) and out of (CAM) the house. 

The online billing platform used by Kappa Delta Sorority for the billing/payment of chapter fees only – not House Corporation expenses.  

The National Kappa Delta policy regarding your financial responsibility.  If you are late on a payment, the process begins counting days.  At 30 days you are issued a letter of your delinquency.  At 60 days when you are issued another letter.  At 90 days you are notified and paperwork for your National Probation is submitted.  At 90 days, the account is also eligible to be sent to collections.  This keeps our members financially responsible so everyone can enjoy the benefits of Kappa Delta.  

Paid each semester a member lives in the house, this expense covers room and board with Kappa Delta.  We have suite style rooms and your expenses cover your bed, dresser, closet space, bathroom (shared with three other sisters), desk and chair, laundry (including detergent and dryer sheets), printing (including color), use of all facilities (TV room, study rooms, lounges, storage room, garage, parking, etc.), access to food, internet, utilities, etc. 

This is paid each semester a member lives outside of the chapter house but is still an active member of the sorority.  It allows you use of our facilities (TV room, study rooms, lounges, storage room, garage, parking, etc.), laundry (including detergent and dryer sheets), printing, access to food, internet, utilities, etc.  

A fee collected from each member by House Corporation for the purpose of maintaining the chapter facilities for “emergency” expenses.  The House Corporation Board must get permission from National Kappa Delta every time this money is to be used.  Each member is required to sign a Facility Fee agreement prior to participating in First Degree.  If a member chooses to terminate a pledge or membership prior to the total amount being collected, that amount becomes immediately due regardless of chosen payment option.  

The member chosen option to pay either by check or credit card along with the how many payments they prefer to make over the given semester. 

Other payment schedule that has written approval from the House Corporation Board and is applicable only to you. 

 Inactive Member Status; a temporary membership status recognized by National Kappa Delta.  For further information, please see the Member Handbook or contact the chapter President.  

Emergency Financial Member Status; a temporary membership status recognized by National Kappa Delta.  For further information, please see the Member Handbook or contact the chapter President. 

Fees billed through Billhighway that go to support the running of Epsilon Alpha Chapter of Kappa Delta Sorority and National Kappa Delta Sorority.