Cancellation and refunds policy

This policy may be waived at the sole discretion of the Event Stewards on a case by case basis.

Cancelling more than 2 weeks before the event?

If you cancel on or before 22 September 2022 you will receive a full refund.

Cancelling within one to two weeks before the event?

If you cancel between 23 to 29 September 2022, you will receive a 75% Refund.
Due to the fact that we are unlikely to be able to fill your spot at this point and some outlay will already have been made.

Cancelling less than one week before the event, but prior to the event starting?

If you cancel between 30 September to 6 October 2022, you will receive a 50% Refund.
Due to the fact that we are unlikely to be able to fill your spot at this point and some outlay will already have been made.

Cancelling due to catching Covid-19?

If you cancel due to your lateral flow test (taken within the 24 hrs prior to arriving on site) is positive, you will receive a receive a full refund. Proof of the positive lateral flow test may be requested before a refund is arranged.

Failing to cancel for the event and not showing up?

There will be no refund. You will still be expected to pay the full site fees due.
This applies to everyone unless you are cancelling because you have caught Covid-19.

Please note we will make reasonable efforts to ensure fees are kept to a minimum. Cancellation emails should be sent to the event stewards and reservation stewards as early as possible to help ensure this.