The UAE isn't new to data breaches. Numerous big shot companies in the emirates reported data breaches from their servers that were thought be protected with the strongest of firewalls and anti malware's.

With large companies at no mercy from the hackers, smaller companies are probably plankton's the hacker sharks could eat up! Considering the weak printing and scanning process security controls and those surrounding the simplest office procedures, all offices and home networks may be at risk.

There’s a little hope, however! Business owners can opt for Xerox UAE printers and document management solutions and create secure footholds for the simplest company tasks.

The article highlights essential tips to help secure printing setups for offices and homes to prevent data hacks.

Essential tips for a secure office printing setup

Form opting for a reliable document management solution to a more sophisticated printer that provides secure printing options, securing office printing procedures, may not be a far-fetched thought but a reality that can be easily accomplished! Read on to know essential tips that could help organizations and homes secure their office printing!

Opt for a document management solution

The document management offered by top-notch service providers today is a supporter of security in document procedures and not just printing. With the best services, it’s only possible for authorized personnel to access certain documents.

Employees are only allowed to access documents that are relevant to their positions, creating an overall secure mega folder for the organization’s data. Being password protected only people with the password are allowed to access the documents and perform essential printing functions for that document.

Ensure protected wireless services

Although Wireless printing does have offers numerous advantages for business printing, it's important to keep the wireless network protected. A simple malware could penetrate the network, and unauthorized users can easily intercept and access all documents and print commands being delivered to the devices.

In that case, it is important to reach out to the printing device providers and allow them to provide a protected network for your future printable.

Secure memory devices

Printing, scanning, and photocopying processes store documents in the hard drive, so it's essential to secure the hard drive from any denied access. The threat to the documents could be external or internal, so it's important to ensure that devices leaving the office should not possess any confidential data.

Use secure print for document printing

Some top-notch printer models allow secure printing for users. Secure printing allows the printing of sensitive information. Once the print job is sent to the printing machine, it is held at the device, until authorized users enter the required pass code at the Control Panel for the printer. The printing resumes and produces the required document.

How to get secure prints:

• Head over to the Devices and Printers window.

• Choose your Printer, right-click, and choose Printer Properties.

• Head over to the Administration tab.

• Select Configuration and choose Secure Print only.

• Choose Enabled, to set up Secure Printing as your only Printing Option.

• Opt for Disabled in case security threats are minimal.

• Select OK in the menu, and you're good to go!

Take away

Even the largest companies fall prey to document stealth through printers. Regardless of the type of documents being printed at your workplace, it’s essential to secure the devices, the documents, and the Wi-Fi network for a foolproof security system for your printing procedures.

If you're looking for solutions to secure your printing procedures, opt for Xerox UAE printers and document management solutions to help create a more reliable print setup for your organization or your home printing in the coming years!