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The purpose of this session is to make you aware of some free digital tools which you can use during and after your time at the university.
The purpose of this session is to make you aware of some free digital tools which you can use during and after your time at the university.
Contents
Contents
1) What do you need to collaborate?
1) What do you need to collaborate?
In order to collaborate with other people you need five key things:
In order to collaborate with other people you need five key things:
1) A way of securely writing & editing documents at the same time as other people.
2) A way of communicating with teammates either in real-time or by leaving them messages which they can read at a later time.
3) A means of assigning tasks to project members.
4) A project schedule with key dates and deadlines.
5) A way of showcasing the outputs of the project to your lecturers/clients.
2) Writing & Editing Documents with others (Google Drive)
2) Writing & Editing Documents with others (Google Drive)
Google Drive provides free online document storage with browser-based office applications that let you create and edit presentations, spreadsheets, questionnaires and word-processed documents with other people.
Documents are stored in your Google Drive, a free cloud-based storage solution that is similar to Dropbox and OneDrive.
Watch the video on the right to learn more.
Ready-made Templates
Ready-made Templates
Google provides many ready-made templates for documents, spreadsheets, presentations and forms that you can use, editing as you see fit.
Please click on one of the links below to check them out.
Printable Guides
Printable Guides
While there are lots of tutorial videos on YouTube that will show you how to use Google Drive, you may also want some notes you can print out and keep.
To access some, please click on the button below.
3) Communicating With Teammates (Discord)
3) Communicating With Teammates (Discord)
There are two main ways in which people can communicate with each other online:
1) Synchronously - where everyone is online at the same time and chats together in "real-time".
Examples of this would be seen using video conferencing tools such as Zoom, Skype or Google Meet.
2) A-synchronously - where participants can leave messages for one another that others can respond to at a later time.
Examples of this would be messaging people via WhatsApp, posting on Facebook Walls and using Twitter.
Introducing Discord
Introducing Discord
Discord was originally launched as a free communications tool for gamers, however, its feature set makes it very useful for students and businesses alike.
Discord is free & allows you to:
Hold group chats with team-mates
Hold private 1-2-1 chats with individuals and subgroups.
Make free audio &/or video calls
Share files with people
Screen your screen with people
Run it in a browser or install it onto your phone, tablet or computer.
Watch the video on the right to learn more...
4) Assigning Tasks (Trello)
4) Assigning Tasks (Trello)
Introducing Kanban Boards
Introducing Kanban Boards
Kanban boards visually show work at various stages of a process.
They use cards (or post it notes!) to represent work items and columns (aka lists) to represent each stage of the process.
Cards/notes can be moved from left to right to show progress and to help coordinate teams performing the work.
A Kanban board may be divided into horizontal "swimlanes" representing different kinds of work or different teams performing the work.
Introducing Trello
Introducing Trello
There are a number of great free & paid options which you may wish to consider using to create internet based Kaban boards that you and your teammates can access, however, the tool we are going to consider today is called Trello.
Trello Terminology
Trello Terminology
Before you start using Trello there are some terms that it's good to know the meaning of:
Teams - A group of people who each have their own individual Trello account which they can log into to use the Trello system.
Boards - These are the Kaban boards that Trello lets people create and edit. These can be assigned to a team to allow team members to work on them. Typically each project that a team works on will have it's own board.
Lists - These are the vertical columns that are contained in each board. Typically each list/column will have a heading that makes it clear what stage of the project the list is about.
Cards - Each item in the list is called a card. Each card contains the specific details of a specific task that's been done to progress the stage of the work that is described in the list it currently sits in.
More Examples
More Examples
Below you can see 3 examples of how businesses can use Trello.
To see event more examples, please click here.
Getting Started
Getting Started
A free and comprehensive guide to making use of Trello can be found by clicking the link below.
Alternatively, you can watch the video on the right to get started.
5) Creating a Project Schedule (Google Calendar)
5) Creating a Project Schedule (Google Calendar)
Once you are using Trello you can combine it with Google Calendar to create a project schedule so that all team members are aware of what works needs to be done and when.
Watch the video on the right to learn more.
6) Creating a Project Website (Google Sites)
6) Creating a Project Website (Google Sites)
You can use Google Sites to create a free project website - a private website that holds all of the key information relating to the project which only you and certain other people can access (this is sometimes called an "Intranet").
Watch the video on the right to learn more.
7) Feedback
7) Feedback
If you attended the live workshop, we'd love to hear what you thought of it so we can make the next one even better.
If you attended the live workshop, we'd love to hear what you thought of it so we can make the next one even better.
Please feel free to give us your thoughts by completing the online form below
Please feel free to give us your thoughts by completing the online form below
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