Appendix 2.2
UNDERSTANDING THE AGENCY
A. MANDATE
The Schools Division of Sipalay City, a medium-sized division, was established on October 12, 2017 after the enactment of Republic Act (RA) No. 9027 by the House of Representatives through then 6th District Representative Mercedes K. Alvarez and the initiative of former City Mayor Oscar C. Montilla, Jr.
Republic Act No. 9155 also known as “Governance of Basic Education Act of 2001,” states that “Governance of basic education shall begin at the national level. It is at the regions, divisions, schools and learning centers — herein referred to as the field offices — where the policy and principle for the governance of basic education shall be translated into programs, projects and services developed, adapted and offered to fit local needs.”
Chapter I, Section 7, paragraph C of RA 9155 spells out the mandate, power, and functions of the Schools Division Office.
Consistent with the national educational policies, plans and standards, the schools division superintendents shall have authority, accountability and responsibility for the following:
(1) Developing and implementing division education development plans;
(2) Planning and managing the effective and efficient use of all personnel, physical and fiscal resources of the division, including professional staff development;
(3) Hiring, placing and evaluating all division supervisors and schools district supervisors as well as all employees in the division, both teaching and non-teaching personnel, including school heads, except for the assistant division superintendent;
(4) Monitoring the utilization of funds provided by the national government and the local
government units to the schools and learning centers;
(5) Ensuring compliance of quality standards for basic education programs and for this purpose strengthening the role of division supervisors as subject area specialists;
(6) Promoting awareness of and adherence by all schools and learning centers to accreditation standards prescribed by the Secretary of Education;
(7) Supervising the operations of all public and private elementary, secondary, and integrated schools, and learning centers; and
(8) Performing such other functions as may be assigned by proper authorities.
Likewise, Republic Act No. 10533, also known as “Enhanced Basic Education Act of 2013” on the implementation of the Kto12 Program in basic education in the Department of Education (DepEd).
B. OPERATIONS
Guided by the Program Expenditures Classification (PREXC), the Schools Division of Sipalay City supports the DepEd’s main activities and critical processes outlined as follows:
a. General Administration and Support
1. General Management and Supervision
2. Administration of Personnel Benefits
b. Support to Operations
1. Development and Management of bilateral and multilateral education programs
2. Education Information and Communication Services
3. Learner Support Programs
4. Planning Management and Information System
5. Creation of New Positions for Administrative Offices
6. Management and Administration of Learning Resources
7. Building Partnerships and Linkages Program
8. Physical Fitness and School Sports
9. Disaster Preparedness and Response Program
10. Organization and Professional Development
11. Legal Services
12. Child Protection Program
c. Operations
c.1. Education Policy Development Program
1. Basic Education Curriculum
2. National Literacy Policies and Programs
3. Early language Literacy and Numeracy (formerly ECARP)
4. National Assessment System for Basic Education
5. Policy and Research program (formerly Support for Basic Education Research)
6. Curriculum programs, learning management models, standards and strategy development
7. Development and Promotion of Campus Journalism
c.2. Basic Education Inputs Program
1. New School Personnel Positions
2. Improvement and acquisition of School Sites
3. Basic Education facilities
4. Textbooks and other Instructional Materials
5. Computerization Program
6. Learning Tools and Equipment
7. Conservation and restoration of Gabaldon and other heritage school buildings
c.3. Inclusive Education Program
1. Madrasah Education Program
2. Indigenous Peoples Education (IPED)
3. Special Education Program (SPED)
4. Multigrade Education
5. Flexible Learning Options
- Alternative Learning System (ALS)
- Alternative Delivery Modes (ADM)
- Education in Emergencies (EiE)
c.4. Support to Schools and Learners Program
1. Operations of Schools (formerly School MOOE)
- Elementary (Kinder to Grade 6)
- Junior High School (Grades 7-10)
- Senior High School (Grades 11-12)
2. Government Assistance and subsidies
- ESC Program for Private JHSs
- Voucher Program for Private JHSs
- Voucher program for Non-DepEd Public SHSs
3. Joint Delivery Voucher for Senior High School
4. School Feeding Program
5. Implementation of the grant of Cash Allowance, Hardship pay, Equivalent Record Form (ERF), conversion to Master Teacher (MT) and reclassification of Positions
c.5. Education Human Resource Development Program
1. Human Resource Development for non-school-based personnel and learning centers
2. Teacher Quality and Development Program
C. STRUCTURE
The Agency’s organizational structure and its relation to other key government agencies is hereby outlined below:
The Schools Division Office (SDO) of Sipalay City, headed by the Schools Division Superintendent, has a total of 883 teaching, 27 teaching-related, and 116 non-teaching personnel.
There are 47 public schools: 35 elementary (including 1 integrated school), 12 junior high schools with Senior High School offering, and 6 private schools offering either kindergarten, elementary and secondary level or combination of both. The schools in the SDO are divided into 10 clusters within two existing districts: Sipalay I and Sipalay II districts.
In the implementation of the DepEd Rationalization Program, the SDO has the following main functional divisions namely:
a. Office of the Schools Division Superintendent (OSDS) and directly attached to it are the Office of the Assistant Schools Division Superintendent (OASDS), Finance Division (Accounting and Budget), Administrative Division (Cash, Personnel, Records, Property and Supply, and General Services) and the Legal, and Information and Communications Technology (ICT);
b. Curriculum Implementation Division (CID) with the Learning Resource Management Section, Instructional Management section, and District Instructional Supervision Section; and
c. Schools Governance and Operations Division (SGOD) with the School Management, Monitoring and Evaluation (SMME) section, Social Mobilization and Networking (SMN) Section, Planning and Research section, Human Resource Development Section, Education Facilities Section, and Health and Nutrition Section. The schools are under the overall supervision of the Schools Division.
The SDO Sipalay City Organizational Structure is shown on the illustration below:
D. KEY STAKEHOLDERS
List of stakeholders, or unified stakeholder groups, whose expectations, or actions (or inactions) can significantly influence management or affect the agency objectives:
a. School children (Kinder to Grade 12 pupils and students) under the regular Kto12 Program including those enrolled in SPED, MADRASAH and IPED programs
b. Out of school Youths (OSYs) and Out of School Children (OSCs) under the Alternative Learning System (ALS) and ALS A&E programs
c. Teaching and Non-Teaching personnel
d. Education Partners (parents, alumni, LGU Officials, other concerned government agencies, communities, etc.
E. KEY ENVIRONMENTAL FACTORS
SDO Sipalay City external environment can be described as follow:
a. Social Environment
- Supportive community and local government units (Barangays and City Officials)
- Community high regards to education expressed through their strong support to education programs and services
- Community activities which heightened awareness of children and multiple intelligences
b. Political Environment
- Dynamic political leadership
- LGU (City) supports in the form of medical assistance to less privilege constituents and transport services to senior high school and college students in their immersion program.
- Increase in financial assistance for the schools and SDO programs, projects, activities.
- Improve the delivery of basic education services through the support of LGU officials.
- Support from LGU on infrastructure and other relevant needs of the division and schools
- Barangay Officials are active stakeholders during planning and implementation of school improvement plans.
c. Economic Environment
- Revenue surpluses were generated starting 1989 and for the next consecutive years up to the present provided source of funds for the schools through the SEF
- The protection of environment and private property led the flow of tourism development in the City and tourism industry provides on-the-job training hubs for SHS TVL learners
- Farm to market roads were built paving the way for accessible school sites and fast delivery of goods which provide increase income and livelihood for the families
- Farming, fishing, small-scale enterprises and construction and blooming tourism industry provide income and employment which can support children in school by their families.
d. Legal and Regulatory Environment
- SDO constantly coordinates with the regulatory agencies.
- Constant monitoring of SDO and schools on program implementation and delivery of services
e. Technological Environment
- Communication is made possible through Smart and Globe Telecommunications Companies
- Solar electricity installed in some schools through the LGU assistance.
- Installation of PLDT Landline service in the area is ongoing
- Internet connectivity is poor especially in the far-flung areas and there are some schools without internet and telephone signals
- Presence of one radio station and one television channel
F. PROGRAMS/PROJECTS/ACTIVITIES
During the outbreak of COVID-19 in the first quarter of 2020, the DepEd implemented the Department’s Basic Education Learning Continuity Plan (BE-LCP) for School Year 2020-2021 through Distance Learning Modality e.g. Modular, Online, or blended (which is a combination of modular, online or Radio-Based Instruction (RBI)/ TV Instruction).
Brief description of SDO Sipalay City major/significant programs/projects/activities for the year outlined below:
Program/Project/Activity
Expected Output
Budget
BASIC EDUCATION LEARNING CONTINUITY PLAN (BE-LCP) ON DISTANCE LEARNING MODALITY: MODULAR AND BLENDED LEARNING
Percentage of learners enrolled in: Kinder, Elementary, Junior High School, Senior High School
REPRODUCTION OF SLMs
Percentage of learners provided with Self-Learning Modules and Blended Learning Materials
SBM-WinS (Water, Sanitation, Hygiene)
Percentage of schools and learning centers established/ maintained SBM-WinS facilities, equipment, and procured hygiene supplies
SDO = P 41,500.00
DRRM
EDUCATION POLICY DEVELOPMENT PROGRAM
Number of education researches completed (under DepEd BERF guidelines)
Basic Education Research Funds (BERF) P18,784.00
BASIC EDUCATION INPUTS PROGRAM
Percentage of schools meeting the standard ratio for: a. Elementary (public); b. Junior High School (public)
Number of newly-created teaching positions filled-up
INCLUSIVE EDUCATION PROGRAM
Percentage of learners enrolled in: a. SPED (both elementary and secondary, public and private schools); b. IPED (public schools); and c. ALS (public schools)
Number of schools offering the following programs: a. IPED (public); and SPED (public)
Number of Community Learning Center offering ALS
SUPPORT TO SCHOOLS AND LEARNERS PROGRAM
Retention Rate: Elementary and Junior High School (Public)
Completion Rate: Elementary and Junior High School (Public)
Number of learners benefiting from the “School-based Feeding Program (public)
EDUCATION HUMAN RESOURCE DEVELOPMENT PROGRAM
Increase in percentage of schools conducting school Learning Action Cell (LAC) sessions (public)
Number of teachers and teaching-related staff trained (public)
Number of teachers and teaching-related staff trained (public)
G. ACCOUNTING POLICIES
1. Basis of preparation of financial statements
The Financial Statements are prepared on an accrual basis in accordance with the Philippine Public Sector Accounting Standards (PPSAS).
2. Inventory
Inventory is measured at cost upon initial recognition and recognized as an expense when deployed for utilization or consumption in the ordinary course of operations of Division of Sipalay City.
3. Property, Plant and Equipment
An item recognized as property, plant, and equipment is measured at cost.
Depreciation of an asset begins when it is available for use such as when it is in the location and condition necessary for it to be capable of operating in the manner intended by management.
Straight line method of depreciation is adopted using the Schedule on the Estimated Useful Life of PPE by classification prepared by COA and uses a residual value equivalent to at least five percent (5%) of the cost of the PPE.
4. Budget Information
Inventories are recognized as an expense when deployed for utilization or consumption in the ordinary course of operations of Division of Sipalay City.
A separate Statement of Comparison of Budget and Actual Amounts (SCBAA) was prepared since the budget and the financial statements were not prepared on comparable basis. The SCBAA was presented showing the original and final budget and the actual amounts on comparable basis to the budget.
H. RESULTS OF PREVIOUS AUDIT
No data available
(SGD) RENATO P. BALLESTEROS, PhD, CESO VI
Assistant Schools Division Superintendent
Officer-In-Charge
Office of the Schools Division Superintendent