Guidelines & Bylaws

Guidelines 

A member of Aeolian:

• must attend at least four meetings each year.

• must perform at least twice each year.

• must pay annual dues of $40.00

A prospective Active member of Aeolian: 

• should attend one meeting before performing as a guest.

• should be informed by the inviting member that the performance should include music from more than one period and should not exceed 15 minutes

• should be introduced on the day of the performance by the inviting member with background information about the guest.

• will be accepted to membership by a 3/4ths vote of the members present and will be notified immediately by the vice-president.

A non-performing Sustaining member:

• may attend any meeting but is not a voting member.

• must pay annual dues of $40.00

A prospective non-performing Sustaining member:

• should attend one meeting as a guest.

• should request membership if so desired, and be introduced by the inviting member.

. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 

** All members are invited to serve as hosts or co- host

Bylaws 

ARTICLE I: NAME

The name of the organization shall be Aeolian Music Club. The club was founded in the fall of 1958.

ARTICLE II: PURPOSE

The purpose of the organization shall be to inspire members to higher standards of performance, understanding, and appreciation of fine music.

ARTICLE III: MEMBERSHIP

Section I: Club membership shall consist of active, associate and sustaining members who shall be vocalists, pianists, instrumentalists (solo and/or ensemble) and accompanists.

Section II: An active member shall be defined as one who attends a minimum of four meetings per year, performs at least twice each year and pays the annual dues. Any exceptions shall be decided by the executive board.

An active member may, by request to the executive board, be granted a leave of absence not to exceed one year. A member on leave of absence shall be assessed regular dues, may attend meetings and will receive the yearbook.

Section III: An active member may, by request to the executive board, be granted an associate membership. An associate member shall be defined as one who must attend a minimum of two meetings per year, is not obligated to perform but may do so by choice after notifying the vice president and pays the same annual dues as the active member.

Section IV: An associate member who, for reasons of health, travel, etc. cannot attend the required two annual meetings, but wishes to retain affiliation with the club, may, by request to the executive board, be granted a sustaining membership.

Section V: Sustaining membership shall have two categories. A sustaining member who has been affiliated with Aeolian Music Club may attend meetings, may perform after notifying the vice president and must pay the annual dues of the sustaining membership.

A non-performing sustaining member who wishes to be affiliated with Aeolian Music Club as a listener and supporter of music may be invited to membership as stated in the guidelines for membership. This member may attend meetings, but is not a voting member and must pay the annual dues of the sustaining membership.

Section VI: Any member scheduled to perform on a program, who finds they are unable to do so, should obtain a substitute from the club membership and notify the vice president.

Section VII: Any member who moved from the area or finds it necessary to resign will be automatically reinstated upon return if so requested. A note explaining the departure of the member should be sent to the Secretary.

Section VIII: All members are invited to serve as host or co- host.

ARTICLE IV: OFFICERS AND EXECUTIVE BOARD 

Section I: The officers of Aeolian Music Club shall be president, vice president, secretary, treasurer and historian. These officers shall constitute the executive board. The immediate past president shall also serve as an ex-officio member of the executive board.

Section II: At the regular March meeting a nominating committee of three members shall be appointed by the president. At least one member of the nominating committee shall be a member of the executive board, excluding the president.

Section III: The nominating committee shall select one nominee for each office to be filled and ascertain whether the candidate will consent to serve if elected. The slate of candidates shall be presented to the membership at the April meeting and mailed to those who are absent so they have the slate at least two weeks prior to the annual meeting in May. Before the election at the May meeting, additional nominations from the floor will be accepted.

Section IV: Officers shall be elected annually during the May meeting. The term of office shall be one year. An officer may not hold the same office for more than two terms in succession, except for the treasurer and the historian. The president must have previously served one year on the executive board or have been an active member for at least three consecutive years.

Section V: Officers shall be installed during the June meeting and shall assume their official duties at that time.

Section VI: A vacancy occurring in an office shall be filled by a selection from the active membership and confirmed by a majority vote of the remaining members of the executive board.

Section VII: Duties of Officers 

President:

•  shall preside over the regular and executive board meetings.

•  shall arrange for executive board meetings as needed.

•  shall appoint chairpersons as needed.

•  shall attend to the distribution of the bylaws, the standing rules and the guidelines for membership to the members.

•  shall act as an ex-officio member of all committees except for the nominating committee.

Vice President:

•  shall preside at the meetings in the absence of the President.

•  shall serve as program chairman, whose responsibility it is to arrange for the meeting places, hosts and program for the club year.

Secretary:

•  shall be both recording and corresponding secretary.

•  shall take roll at each meeting, noting who is excused.

•  shall read the minutes of the previous meeting for member approval/corrections.

•  shall record the minutes of each club meeting and include the program presentations.

•  shall, upon being informed of a new member, immediately send a note of welcome and include a yearbook in the mailing.

•  shall email or mail other needed club correspondence.

Treasurer:

•  shall collect, deposit and disburse all club monies.

•  shall keep accurate records of all monies and report
  same to the members at each Club meeting.

•  shall notify members who are delinquent with dues, and collect these monies. Notification shall first be by email and, upon non-payment, the second notification shall be by phone.

•  shall disburse the monies of the club only in the following ways: for regular club expenses, for contributions to musical organizations as voted on by the club, for member memorials as voted on by the club, and for cards/notes for member hospitalization or sympathy. Any differing occasions must be handled by voluntary contributions from the members.

Historian:

•  shall keep a scrapbook (physical and/or electronic) of the programs and musical activities concerning the club and members.

•  shall provide the annual club yearbook for each member.

•  shall distribute the yearbook to all members present at the September meeting and email yearbooks to the absent members.
  
  

ARTICLE V: AMENDMENTS

These bylaws may be amended by a two-thirds majority vote of the members present at the annual business meeting in May, providing the amendment(s) has/have been read at a previous meeting or presented to the membership by mail at least two weeks prior to the May meeting.

STANDING RULES

Meetings:

Meetings shall be held monthly from September through June. 

Meetings shall be held the first Tuesday of the months of October, December, February, April unless otherwise designated. 

Meetings shall be held the first Saturday of the months of September, November, January, March, May and June unless otherwise designated.

Meetings shall be in members’ homes or in a venue arranged by the host. Tuesday meetings will start at 10 a.m. and Saturday meetings at 10 a.m.

Meetings will consist of a the program for the day, the business meeting a short social time before and after with snacks.

Any member who is unable to appear on a scheduled program should obtain a substitute from the club membership and notify the vice president. Any member who cannot attend a regularly scheduled monthly meeting must notify the host or one of the club officers.

Members may bring house guests and performers may bring two guests to a meeting, provided the host has been notified in advance.

The regular meeting on the first Saturday in May shall be known as the annual business meeting and shall be for the purpose of electing officers and for amending the by-laws. The by-laws may be amended by vote during other months if the changes are proposed to the members for consideration at least a month prior and there is a good reason to do so.

Dues:

The annual dues for all members shall be $40.00.

Dues shall be paid on or before the November meeting.