Travel and Hotel

TRAVEL AND HOTEL

How do I arrange travel?

Students are responsible for arranging their own travel to the conference. We encourage students to coordinate with other attendees from their institution. Please be in communication with your local chair or faculty member if your department is reimbursing you for travel costs. If your department cannot fund your travel, please communicate with the local organizing committee by emailing cuwip@rit.edu for plane and train ticket approval before purchase.

Can I come late? Can I leave early? Can I skip things that I’m not interested in?

Because your travel costs are reimbursable, it is expected that you will attend all of the conference events as scheduled. If you have special circumstances, please contact us to discuss them.

Where do I stay during the conference?

Students will be accommodated at one of four hotels. Please visit our Travel & Accommodation page for more information. If you are driving to the conference, you may park at the hotel you are staying at. Do not make your own hotel reservations. All students will be housed in double rooms with one roommate. If you have particular roommate preferences, please contact cuwip@rit.edu.

How can I get to and from the airport?

Most of the hotels students will stay at provide a free shuttle service to and from the airport. If the one you are staying at does not, and you will need transportation to or from the airport, please contact cuwip@rit.edu.

We will help you with travel between airports and RIT, by organizing shuttles, or pointing you to commercial services. If you plan to fly, please contact us before making your reservation.

When will I get reimbursed for travel?

If you are being reimbursed by the conference (rather than by your department): after the conference, you can submit the reimbursement form that will be provided to you. Reimbursement will be mailed to you within the month. For more details please contact us.