Bylaws and Standing Rules

By-Laws

Article I: NAME – The name of the ladies golf association of The Club at Comanche Trace shall be Comanche Trace Ladies Golf Association (CTLGA). It shall be a private golf organization composed of lady golfers who are members in good standing of The Club at Comanche Trace.

Article II: OBJECTIVE – The objective of this organization is to promote fellowship and sportsmanship among its members while encouraging friendly competition and active participation with all members. The goal is to have fun while forming relationships with members who share a common interest in golf.

Article III: MEMBERSHIP – Membership in the CTLGA is open to all lady golfers at The Club at Comanche Trace.

Article IV: DUES – Dues for membership in the CTLGA shall be recommended by the Board, approved by the General Membership and shall be used for any expenses approved by the CTLGA Board of Directors.  

Dues are renewable on November 1st and shall be delinquent by December 1st. Members joining after June 1st shall join for one-half the regular dues.  

When a member departs the CTLGA and requests a dues reimbursement, it shall be provided in the following manner:

• If the member departs on or before June 30, she will be refunded one-half of her membership dues.

• If the member departs on or after July 1, dues will be forfeited, and no refund given.

Article V: MEETINGS – There will be at least one general membership meeting each calendar year. Additional meetings may be called by the President. At general membership meetings, members present constitute a quorum. Seven members are required to petition the Board in writing to call any special meeting. Board of Directors meetings requires a quorum of 2/3 of its members.

Article VI: ELECTION OF THE BOARD OF DIRECTORS – The President shall appoint a Nominating Committee of three persons, at least one of whom is not a current board member. The election will be held at the October Annual Meeting so that the new Board may begin planning in November. The nominating committee shall make every effort to include ladies from a cross section of its membership. Any member in good standing, including those on the nominating committee, may be nominated from the floor. If a vacancy occurs during the year, it may be filled by a person chosen by the Board of Directors.

Article VII: BOARD OF DIRECTORS – The Board of Directors shall consist of five elected members who will be elected to a one year term, not to exceed two consecutive terms. They will include the following positions:

• PRESIDENT: The President shall preside at all meetings. The President shall also serve as liaison to the General Manager and Golf Professional of the Club at Comanche Trace. The President shall forward all information regarding the CTLGA to the Club for the Monthly Newsletter. The President shall appoint Committee Chairmen as deemed necessary. The President of the current term shall serve as Advisor for the following term. The Advisor (Past President) shall offer advice as needed or when called upon by the President or Board of Directors on past, present or future practices of the CTLGA. The Advisor is not a voting member of the Board.

• 1st VICE PRESIDENT: The 1st Vice President shall assist the President and shall assume all duties in the absence of the President as designated by the Board of Directors. The 1st Vice President shall serve as Tournament Chairman.

• 2nd VICE PRESIDENT: The 2nd Vice President shall assist the President and 1st Vice President and shall assume all duties in the absence of the President and 1st Vice President as designated by the Board of Directors.

• TREASURER: The Treasurer shall collect dues and record all financial transactions of the CTLGA, pay all bills and other expenses by issuing checks, report receipts, expenditures over $100. It is recommended that the Treasurer serve as chairman of the Membership Committee.

• SECRETARY: The Secretary shall record the minutes of all business and Board of Director meetings. She shall also have charge of all correspondence and papers of the CTLGA and shall keep a complete record for the year.

Article VIII: VOTING – Any questions or changes that are brought to a vote shall be decided by a majority of the members at the meetings as described in Article V of these By-Laws, including any changes to the By-Laws. Any By-Law changes shall be published 30 days prior to scheduled vote and shall be decided by a majority of those present.

Article IX: TOURNAMENTS – Club sponsored tournaments shall be open to all women golfers with membership in The Club at Comanche Trace, including non-association ladies. Tournaments subsidized by the CTLGA shall only be open to CTLGA members in good standing. Tournament Rules shall be governed by USGA rules of golf and local rules where applicable.

Article X: HANDICAPS – Official USGA handicaps must be established at Comanche Trace before members can enter any tournament sponsored by the CTLGA. The maximum Handicap allowed for CTLGA events shall be 36.

Article XI: PLAY DAY – CTLGA play day shall be each Thursday. Players shall be responsible for signing up for all CTLGA play days, and there shall be at least 8 players to allow for competition.

Standing Rules

The following Standing Rules shall govern the activities of the CTLGA. These rules may be amended at any time by a majority vote of the entire Board of Directors. (updated 11/01/23)

• The LGA fiscal year begins on the first Thursday of November and concludes on the last Thursday of October.  A fun play day and installation of officers will take place the last week of October.

• Play days will be from the tees where the member’s handicap has been established.  New members can establish a handicap by providing a current established index from a former club or submitting a minimum of five (5) Comanche Trace scores within 90 days.  The maximum handicap allowed for CTLGA-Sponsored events will be 36.

• As there are two tee boxes for #5 Creeks, players must designate on the first day of LGA play each season from which tee box they will play during the season without change. 

• As the Comanche Tees are now rated for play, if a player elects to play from the Comanche Tees, the player must designate as such on the first day of LGA play each season.  Switching between tees is not allowed, except when required for team play purposes. All league team play events, including special team tournaments (M/M & M/G), will require all players to play from the Red tees unless there are enough teams (minimum of 5 teams) participating to create a separate Comanche Tees Flight.  To qualify to play the Comanche Tees, all players in the team event/tournament must be Comanche Tees designated players.

• Thursday play days are shotgun starts beginning at 10:00am November through April, and 9:00am May through October.  All players are required to sign up by registering on the ForeTees app.  The deadline for signup is Wednesday at 1:00pm so that the Pro Shop can set pairings and print score cards.  If signup occurs after 1:00pm, and if spots are available, the player will be added to an Alternates List.  Individual formats are easily adjusted, but team events are not, so timely signups are encouraged.

• All play day events will have a $5.00 charge per player to be divided among each day’s winners.  Players will be flighted based on GHIN Index and payouts determined by the number of players participating.  Comanche Tees players are eligible only for Net Win payouts if there are not enough players for a separate Comanche Tees Flight, which requires a minimum of 5 players.  The Pro Shop will post all winnings as credit to the individual’s accounts redeemable in the Pro Shop.

• To be eligible to compete in any LGA-sponsored tournament, or to qualify for End-of-Year Awards, players must be in “Good Standing” defined as 1) current on all Membership Dues  2) an established handicap maintained and 3) completed a minimum of seven (7) rounds of scheduled LGA play days. 
  Tournament play dates do NOT count as an eligible play date for minimum play requirements.  The count will be calculated on a continuous 365-day basis and status for each player will be posted on the LGA website. If play is cancelled by the LGA President/Games Committee for any reason (weather, not enough players for a game, etc.), all players who signed up for play will receive credit toward their minimum play requirement.

• The Cancellation Policy for LGA-Sponsored Tournaments is as follows:  The entry fee, less a $15.00 service and processing fee, will be refunded regardless of the reason if the CTLGA is notified by contacting the Tournament Chair prior to the final entry date.  Requests for refunds after the final entry date (recommended as 30 days prior to the tournament) will only be accepted in writing and the amount of the refund, if any, may be reduced by any tournament costs.  There will be no refunds for rain cancellations.

• The LGA Championship will be held during the LGA season.  Only LGA members in “Good Standing” are eligible.  LGA Champions will be determined by a stroke play competition where an Overall Gross and Net Champion will be determined.  Runners up for Gross and Net in each flight will be awarded as well.  The LGA Championship will require all players to play from the Red tees.

• Members are responsible for signing, dating, and turning in all their scorecards to the Pro Shop for posting.  A valid eighteen-hole score may be the combination of two nine-hole scores, or any round where a minimum of 13 holes is completed.  Scoring: For tournament play, players must hole out on each hole to be eligible for prize money.  To manage pace of play for weekly game days, there will be a maximum score of Net Double Bogey.  Each player must enter a score for each hole on the scorecard to be eligible for handicap posting or determination of prize money. 

• Membership in the Hole-In-One Club is optional.

     Hole-in-One Club:

1.        The CTLGA Treasurer shall collect, record, and deposit all Hole-in-One dues.

2.        Membership in the Hole-in-One Club is $5.00, but two successive memberships may be purchased.

3.        Only a Hole-in-One earned on a regular play day or during a CTLGA-sponsored event will qualify.

4.        The member will be paid the total of the current money, the number of members times the membership fee.

5.        Should a member remove their name from the membership or not renew their club membership, a refund may be requested, or else monies will remain in the Hole in One Fund.