Cheat Sheets

Sick Days, Comp Time, Personal/Emergency Leave & Bereavement 2024-2025 Leave cheat sheet

Compensation Cheat sheet - When do I get paid at which rate?

CONTRACT

Where to I find the current contract?

The current contract can by found on the Current Contract and Bylaws tab of this website, as well as on the Canby School District Website under "Employee Resources"

Where do I find the CEA bylaws?

The current CEA Constitution and Bylaws can be found on the Current Contract and Bylaws tab of this site. 

DUES

Do my dues go to political parties?

• NO dues dollars ever go towards endorsing political candidates!

• However, OEA has a Political Action Committee (PAC) that members may VOLUNTARILY choose to contribute to.

How much are my monthly dues to be part of CEA?

• For the 2024-2025 school year the monthly dues are $95.00, this amount is removed from your paycheck pre-taxes.  If you join late the amount will be pro-rated.  

• The first 2 months of dues got to CEA.  The remainder goes to OEA, and NEA to provide many of the benefits coming from the State and National Unions.  We can not function without these benefits.

SICK TIME

How many sick days do I get each year?

Every educator holding a regular full-time position shall accrue ten (10) working days' sick leave with pay for each school year.

Article 13.A.1

Does sick leave expire?

No, sick leave shall accumulate without limit, exceptions are those covered in accordance with the District's sick time policy.

Article 13.A.1

How many sick days do I currently have available to use? - 

To find the number of sick days you have left, you have several options. You can look at your most recent Direct Deposit Receipt (pay stub) in the "Leave Accumulated" section at "Sick Leave" under "Bal" (balance).  You can also view this updated information in  Red Rover under PTO Balance.

When can I use sick leave?

• Sick leave may be applied to absence caused by illness or injury of an educator.

• Sick leave may be used for non-emergency medical, dental, or ocular appointments when absence during working hours is necessary and approved in advance.

• Up to ten (10) days per year of sick leave may be used to care for an ill family member who regularly resides within the immediate household of the employee.

Article 13.A.3 & Article 13.A.7

How do I notify the District I am using sick leave?

When an educator will be absent from work due to illness, they shall give notice using the district's absence system not later than 6:30 a.m. of the day of the absence. This notification procedure shall be repeated daily.

Article 13.A.4

COMPENSATORY TIME

How many comp days do I have?

Your comp days are typically tracked by the building head secretary, see your building secretary for verification.  Be sure to track your own hours to as a secondary check.

Does comp time expire?

NO! However, only a “maximum of sixteen (16) hours of compensatory time may be held at a time and if a teacher would exceed that maximum, they must be paid for hours above the maximum.” 

Article 13.D.2

When can I use comp time?

Comp time taken during a time which incurs additional cost to the District must be in half-day or full-day increments. A half-day increment is defined as the first or last four (4) hours of the regular work day. Comp time taken during a time which does not incur additional cost to the district may be taken in fifteen (15) minute increments.

NOTE: Comp time does fall under the same language as personal/emergency leave. Comp time can be used anytime.

Article 13.D.3

How do I notify the District I am using comp time?

Use of comp time shall require the educator to provide at least forty-eight (48) hours notice using the District’s absence management system, else require approval by the principal.

Article 13.D.4

PERSONAL/EMERGENCY

How many personal/emergency days do I get each year?

At the commencement of each school year, personal/emergency leave in the amount of five (5) days shall be credited to each educator. These days do not accrue from year to year. 

Article 13.C.1

How many of my personal/emergency days can I get paid for each year?

Up to three (3) personal days will be paid out in the final paycheck of the school year at the base substitute rate.

Article 13.C.1

How many personal/emergency days do I currently have available?

To find the number of personal/emergency days you have left, you have several options. You can look at your most recent Direct Deposit Receipt (pay stub) in the "Leave Accumulated" section at "Emergency/Personal LV-Cert/Class" under "Bal" (balance).  You can also view this updated information in Red Rover under PTO Balance.

Does personal/emergency leave expire?

Yes. “These leave days shall be used or forfeited during the school year in which they are granted." (Up to 3 unused days per year will be paid out at the base substitute rate in your final paycheck.)

Article 13.C.1

When can I use personal leave?

These leave days shall be used by employees to attend to matters that require their absence during school hours. 

Article 13.C.2

When will personal leave only be granted if it's a once-in-a-lifetime event?

Personal leave may not be granted during 

• student days in the first five (5) or 

• the last five (5) student days of the school year, 

• the four (4) days immediately prior to winter or spring break or 

• one (1) day immediately after winter or spring break, or 

• the day prior to any holiday. 

Exceptions may be made for once-in-a-lifetime events (e.g. child's wedding, graduation, etc.).

Article 13.C.3

When can I use emergency leave?

Anytime. Emergency leave for an event beyond the employee’s control may be used during these periods when personal leave is not allowed.

Article 13.C.3

How do I notify the District I am using personal/emergency leave?

Except for emergency circumstances, the employee shall provide at least two (2) working days notification to the District prior to taking leave. Prior notification shall consist of scheduling the absence using the district's absence system.

Article 13.C.4

How do I notify the District I am using personal leave for a once-in-a-lifetime event?

When taking personal leave for a once-in-a-lifetime event, simply write in the "Notes to Administrator" box in Frontline: "Once-in-a-lifetime event." 

No reasons for the leave need to be given by the employee. Supervisors shall not ask for reasons beyond confirming that the leave notification conforms to the stipulations of this section.

Article 13.C.5

BEREAVEMENT

How many Bereavement days do I have?

Educators shall be granted up to five (5) days at any one time in the event of death of an educator’s significant family member or friend.

In accordance with the Oregon Family Leave Act (OFLA), bereavement leave can last up to two (2) weeks per family member as defined by the statute. Members shall, at their discretion, be able to use paid sick and/or personal leave for such additional leave. OFLA bereavement leave must be completed within sixty (60) days of the employee receiving notice of the death and counts toward the twelve (12) week annual OFLA leave maximum.

Article 13.B.1 & Article 13.B.2

Hourly rate

How do I figure out my hourly pay rate?

To figure out your hourly rate for per diem - find your  annual salary on the 2024-25 salary schedule.  Divide the yearly wage by 192 (days we work), then divide that quotient by 8 (hours a day) and you have your hourly rate.  

To figure out curriculum rate - go to the  annual salary on the 2024-25 salary schedule BA Step 8.  Divide the yearly wage by 192 (days we work), then divide that quotient by 8 (hours a day) and you have your hourly rate.  $45.42 this year.