Identify available dock locations - make sure the location allows for ample parking, equipment storage, and bathroom access.
Identify off-water boat storage - make sure this is a location where full maintenance and painting can be done.
Negotiate terms: rental cost, storage, access hours, safety requirements, quiet times.
Get it in writing: a formal agreement or contract.
Establish the team’s purpose: competitive, recreational, community-focused?
Choose a team name, colors, and branding.
Form a leadership group: Coach, Team Manager, Treasurer, Recruitment, Fundraising, Safety, Equipment.
Decide if you’ll operate informally or as a nonprofit/club.
Draft bylaws, values, mission, and code of conduct: attendance, dues, eligibility, conflict resolution, and practice priority.
Create a start-up and first-year budget.
Establish or update team bank account
Arrange for a boat (purchase or lease)
Acquire paddles, PFDs, steer oar, bailers, buoys, ropes, and first aid kit.
Set your target team size. No more than your equipment can support (1 boat per 24 paddlers)
Host interest meetings and “Test the Waters” sessions.
Onboard new paddlers: waivers, contact info, safety orientation, team handbook.
Develop a training plan: clinics, technique, fitness, race prep.
Establish safety protocols: weather and cold water policy, emergency plan, buddy system.
Continuously identify and train new steerspersons and drummers.
Research local races and registration deadlines.
Budget for race fees so deadlines aren't missed.
Organize race-day logistics: tents, food, chairs, signage.
Debrief after each event to celebrate wins and note improvements.
Develop fundraising and sponsorship strategies.
Plan for yearly leadership transitions to avoid burnout.
Track progress: finances, membership growth, race results.
Keep the sport fun and accessible for all members.