EVENTS

Event planning .pdf

Mentor Approval form

A declaration that the mentor approval form for EVENTS was signed by my supervisor on the classified date after gaining permission from him. I believe all that has been stated above is correct and my supervisor can attest to that.

INTRODUCTION

Events are planned and coordinated gatherings, activities, or experiences designed to achieve specific goals, engage audiences, and create meaningful interactions. They can range from small meetings to large conferences.

During my internship at the University of Johannesburg's Community Engagement department, I had the opportunity to develop expertise in Events Planning. Event planning encompasses the process of conceptualizing, organizing, and executing events, conferences, and gatherings that align with an organization's objectives. It involves a comprehensive range of tasks, including defining event goals and objectives, selecting venues and dates, coordinating logistics, managing budgets, and ensuring effective marketing and promotion. Effective event planning requires attention to detail, creativity, and strong communication and interpersonal skills to interact with diverse stakeholders, including speakers, sponsors, vendors, and attendees.

Event planning involves several critical phases, including research and conceptualization, planning and coordination, execution, and evaluation. Research and conceptualization entail identifying target audiences, defining event themes, and establishing budgets. Planning and coordination involve securing venues, booking speakers, arranging catering and audiovisual equipment, and managing registrations. Execution requires meticulous attention to detail, ensuring seamless event operations, and adapting to unforeseen challenges. Finally, evaluation involves assessing event success, gathering feedback, and documenting lessons learned for future improvements.

purpose of the event (Woman Empowerment Event)

The Woman Empowerment Event hosted at the University of Johannesburg aimed to celebrate and promote women's empowerment, gender equality, and social justice. The event provided a platform for women students, staff, and community members to share experiences, challenges, and successes, inspiring leadership and entrepreneurship. By fostering inclusivity, diversity, and gender sensitivity, the event promoted networking, training, and skills development. Key objectives included raising awareness about women's rights, promoting women's leadership, and celebrating achievements. The event aligned with UJ's strategic objectives, supporting social justice, diversity, and women's empowerment. Ultimately, the event empowered women with knowledge, skills, and resources to overcome obstacles and achieve their full potential.

Document 5.pdf

EVENT CHECKLIST

In this attached document is our event checklist for the event we hosted at DFC ,john orr room 2220 in the month of August 2024 .

Event Poster:The event poster effectively communicated the purpose and tone of the Woman Empowerment Event, showcasing a striking visual representation of feminine strength and resilience. I worked closely with the design team to ensure the poster ,clearly conveyed the event's theme and objectives .Included essential details (date, time, location, and registration information) .This poster demonstrates my ability to develop effective marketing materials.

The comprehensive event program highlighted the curated lineup of keynote speakers, panel discussions, and interactive workshops. I played a key role in coordinating with speakers and facilitators. Developing a logical and engaging program flow

Emails to Invite Speakers: Inviting speakers for the Woman Empowerment Event required strategic communication and research

Financial Contributions: The financial contributions received for the Woman Empowerment Event demonstrated the community's commitment to empowering women. Each member in our group contributed R100. I played a key role in:- managing event budget and ensuring financial sustainability . Coordinating with donors and sponsors to acknowledge their contributions.

evaluation forms

Our event event's success was comprehensively assessed through evaluation forms .Of the 100 attendees, 90% completed evaluation forms, providing valuable feedback. Key findings included: 92% reported enhanced understanding of issues addressed, 88% valued networking opportunities, and 85% expressed interest in future events.

registration data.

Registration records showed diverse representation: 55% students, 5% community members, 15% local organizations, and 5% academia. Notably, 80% of attendees rated the event as 'excellent' or 'good', with 95% indicating they would attend similar events.

Speakers: Our esteemed speakers brought invaluable expertise and passion to the event, sharing inspiring stories and practical insights. I researched and identified suitable speakers aligned with the event's theme . I Coordinated speaker logistics (travel, accommodations, and materials) .Ensured speakers understood the event's objectives and audience

Order confirmation for refreshments.

Food and Refreshments: The catering selection aimed to provide nourishing options, accommodating diverse dietary needs. I coordinated with catering services to ensure variety and quality .Considered cultural and dietary sensitivities . I ensured refreshments were readily available throughout the event.

Feedback after the event

our keynote speakers

Speaker : Gloria Mokoena

Speaker : Sibongiseni Mthethwa

WhatsApp Video 2024-10-21 at 08.32.03.mp4

Summary video of our event

attached is a summary video of our event .

REFELECTION REPORT (DAY OF EVENT)

On [16 August], my group members and I hosted the highly anticipated Woman Empowerment Event at the University of Johannesburg. The day began with a flurry of activity as our team arrived at the venue at 7:00 am to set up. We transformed the space into an inspiring and inclusive environment, adorned with vibrant decorations and informative display boards highlighting women's achievements. As attendees started arriving at 8:00 am, our registration team efficiently checked them in, distributing programs and welcome packs.

The event officially commenced at 9:00 am with a poignant opening address by our emcee, who set the tone for the day's proceedings. Our first keynote speaker, a renowned gender activist, delivered a powerful presentation on breaking societal barriers, followed by a thought-provoking panel discussion featuring esteemed women leaders from various industries. The audience engaged enthusiastically, posing questions and sharing personal experiences.

During the mid-morning break, attendees networked and explored the exhibition area, where local women-owned businesses showcased their products and services. Our team ensured seamless transitions between sessions, coordinating audiovisual equipment and managing the program's tight schedule.

The post-lunch session featured an interactive workshop on financial literacy and entrepreneurship, facilitated by a leading financial expert. Participants actively participated in group exercises, fostering meaningful connections and knowledge sharing. The event culminated in a motivational closing address by a celebrated woman entrepreneur, leaving the audience inspired and empowered.

Throughout the day, our team ensured the smooth execution of logistics, catering, and technical aspects. We also documented the event through photography and videography, capturing poignant moments and testimonials from attendees. As the event drew to a close at 4:00 pm, our team distributed evaluation forms, gathering valuable feedback to inform future initiatives.

The Woman Empowerment Event was a resounding success, attracting over 100 attendees from diverse backgrounds. Our team's collaborative effort, meticulous planning, and dedication created a transformative experience, empowering women to challenge societal norms and pursue their aspirations.

Page updated

Google Sites

Report abuse